ChatGPT Prompts for Internal Communications

Company-wide announcement on [change]. Output: subject line (specific), opener (acknowledge audience), what's changing, why, when, impact on roles, where to ask questions, who to reach out to.

Announcement: [executive] is leaving. Output: respectful tone, what's changing, transition plan, gratitude (genuine), who to reach with questions. No bridge-burning.

New hire announcement. Output: name + role + start date, brief background (career highlights), why they joined, what they'll work on, who to welcome.

Internal launch announcement. Output: what's shipping, why it matters (customer impact), who built it (recognition), how teams support, what to communicate externally. Recognition + alignment.

Change management comms plan for [change]. Output: phases (awareness → understanding → buy-in → action → reinforcement), audience-specific messages per phase, channels, success metrics.

Reorg announcement. Output: specific changes (org structure visualized), why (business rationale, not vague), individual impact promised (1:1s coming), timeline, transparency. Reorgs are anxiety events.

RIF (layoffs) communication. Output: lead with the news directly, who's affected, severance/support, why (business + dignity), what we're doing differently going forward. Hardest comm; most-judged.

Policy change announcement. Output: what's changing, why (real reason, not vague), when effective, who affected, exceptions, ask for feedback period if applicable.

Town hall agenda. Output: state of business (10 min), strategic update (15 min), recognition + wins (10 min), big asks (5 min), Q&A (20 min). Tone: confident + accessible.

Hardest 15 questions for town hall. Per question: ideal answer, evidence to back, what NOT to say. Hostile + skeptical questions specifically.

Handle anonymous town hall questions. Output: take questions seriously (don't dismiss), categorize themes, answer honestly even if uncomfortable, follow up if needed. Anonymous = honest signal.

Pre-town-hall email. Output: time + location + virtual link, agenda summary, pre-read materials if any, encourage questions in advance, anonymous channel for questions.

CEO message to company. Topic: [describe]. Output: voice (CEO's, not corporate), context, key message, what's asked of team, vulnerability where appropriate. Authentic > polished.

Crisis comms (incident, security, PR issue). Output: lead with facts, what we know vs don't, what we're doing, what employees should do, when next update. Honesty + speed > polish.

Leadership delivering bad news (missed quarter, customer loss, reorg). Output: direct delivery, context for why, what we're doing, what we're asking from team, hope without false optimism.