Claude Prompts for Dental Practice Operations + Patient Care

[Paste rough notes from procedure]. Convert to compliant clinical note: anesthesia (type, amount, location), procedure performed (specific tooth #, surfaces), materials used (with batch # placeholder), tissue management, complications (none / specify), post-op instructions given, follow-up. Stay within what I noted — flag what's missing for compliance.

Patient findings: [list — caries, perio, radiographic, soft tissue]. Build a treatment plan narrative: priority sequence (urgent → restorative → cosmetic), why each procedure (clinically AND for patient understanding), alternatives discussed, financial overview placeholder, expected outcomes per phase. Patient-presentable.

[Paste perio chart numbers]. Summarize for patient understanding: classification (gingivitis / mild / mod / severe periodontitis), specific areas of concern, what the numbers mean (without dental jargon), risk for tooth loss, treatment recommendation, home care needed. Analogies welcome ("pockets like fingernails too long").

[Paste radiograph findings]. Write findings summary for patient + chart. Patient version: plain language, what we see, what it means, what we recommend. Chart version: clinical terminology, specific tooth #, surface, severity. Two versions side by side.

Script presenting [treatment plan] to patient. Include: review their concerns first (what brought them in), explain findings using plain language, propose treatment with rationale, show alternatives (including doing nothing), discuss timing + financial flexibility, ask for decision without pressure. Conversational — not sales pitch.

Patient wants only a cleaning despite findings needing care. How do I respond ethically? Output: validate their request, present findings simply, explain consequences of waiting (not catastrophizing), respect their autonomy, document refusal, leave door open. Avoid pressure tactics.

Patient is visibly anxious about [procedure]. Walk me through de-escalation: greeting + tone, asking about specific fear (often not what we assume), explaining what they'll feel + control they have, signal options (raise hand to pause), grounding techniques. 2 minutes well-spent saves 30 minutes of struggle.

[Procedure done]. Write post-op instructions in plain language. Include: first 24 hours (specific actions: ice, soft food, avoid X), what to expect (some pain Y/N, swelling Y/N, normal vs not), warning signs to call us, prescription instructions, follow-up timing, contact for after-hours. Bulleted, scannable.

Write 4 Google Business Profile posts for [practice]. Themes: new patient welcome, service highlight, team spotlight, patient education tip. Each post: 1500 char max, single CTA, specific to dental, locally relevant if helpful. Tone: warm, professional, scroll-stopping.

Patient left this review: [paste]. Write a reply that: thanks them by name, references something specific from their review (proves we read it), invites future visits, includes a subtle SEO keyword if natural, stays under 60 words, NO PHI. Variant for 5-star, 3-star, 1-star.

Q4 insurance deductible reminder email. Audience: patients with unused dental insurance benefits. Output: subject line, opening that respects their time, specific reasons to use benefits before year-end, soft CTA to schedule, P.S. with 1 social proof. Not pushy.

Write a 5-email new patient welcome sequence. Day 0 (booking confirmation), day 1 (what to bring + paperwork link), day 7 (intro to doctor), day 30 (post-visit thank you + review request), day 90 (cleaning reminder). Tone: warm, confident, anti-stereotype-of-dentists.

Build morning huddle agenda for [practice size]. 15 min max. Include: schedule review (gaps, complications expected, treatment to discuss), patient flags (anxiety, financial, complex), team needs (who covers lunch, supplies low), wins from yesterday, daily KPI (production goal). Keep it tight + energizing.

Prep a 1:1 with my hygienist. Goal: alignment + development, not micro-management. Cover: how the role feels, what's working, what's frustrating, patient feedback patterns I've seen, growth interests, support needed from me. 30 min, 70% them talking.

Build SOP to reduce no-shows + cancellations. Current rate: [X%]. Output: confirmation cadence (text 7d, 2d, day-of), pre-payment for new patients, deposit policy for major work, late-cancel fee policy, recovery script when cancelled, re-engagement for chronic cancellers. Specific scripts.