Claude Prompts for Veterinary Documentation, Communication, Operations
20 copy-paste Claude prompts for vets: SOAP notes, treatment plan presentations to anxious pet owners, clinic SOPs, continuing education, and the specific communication challenges of veterinary medicine.
In short: This page contains 16 copy-paste ready prompts, organized into 4 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Clinical Documentation
4 promptsSOAP Note from Visit
1/16✨ What it does
Claude converts [Paste exam notes] into veterinary SOAP with signalment, owner history, TPR and BCS, exam, ranked problems, diagnostics, treatment, owner education, recheck, and species normals, then flags gaps. Fill the flagged items before you sign.
[Paste exam notes]. Convert to veterinary SOAP: Signalment + Subjective (history from owner), Objective (TPR, BCS, exam by system), Assessment (problem list ranked), Plan (diagnostics, treatment, owner education, recheck timeline). Include species-specific normal ranges in Objective. Flag any missing standard elements.
Pro tip: BCS (Body Condition Score) + species-specific TPR ranges = audit standard. Templated prompts surface what got skipped during rushed exams.
Anesthesia Record Template
2/16✨ What it does
Claude builds an anesthesia record for [procedure] on [species, weight, ASA]: pre-anesthetic summary, drug protocol with doses, induction, monitoring intervals, recovery, and post-op orders, and flags doses to verify. Check every calculation before you induce.
Anesthesia record template for [procedure]. Patient: [species, weight, ASA]. Include: pre-anesthetic exam summary, drug protocol with dose calculations, induction time, monitoring intervals (HR, RR, BP, SpO2, temp), recovery notes, post-op orders. Auto-flag dose calculations needing verification.
Pro tip: Dose calculations on the fly = error risk. Template that calculates from weight + flags ranges = safer + faster. Always re-verify; never trust without check.
Necropsy Report Structure
3/16✨ What it does
Claude structures a necropsy report from [findings]: history, gross findings by system, a histopathology pending line, presumptive cause, contributors, and owner-facing prevention notes in a gentle tone. Keep your owner section compassionate and the medical section precise.
Structure a necropsy report from [findings]. Output: history summary, gross findings by body system, histopathology pending placeholder, presumptive cause of death, contributing factors, recommendations for owner (genetic, environmental, prevention if applicable). Compassionate tone for owner-readable section.
Pro tip: Owner reads necropsy report. Findings need to be honest but framed compassionately. "Heart failure secondary to chronic disease" lands different than "ventricular myocardial fibrosis" — same fact, different received experience.
Referral Letter to Specialist
4/16✨ What it does
Claude drafts a referral to [specialist] for [signalment] about [describe]: timeline, exam, diagnostics, treatments and response, your question, and owner money expectations. Attach the results and send it the same day from your clinic.
Draft referral letter to [specialist]. Patient: [signalment]. Reason: [describe]. Include: presenting complaint timeline, exam findings, diagnostics done + results attached, treatments tried + response, specific question I'm asking specialist, owner expectations + financial considerations. Concise but complete.
Pro tip: Specialists read 20 referrals a day. Make yours easy to triage. Lead with the specific question; bury the workup history. "Why I sent them" upfront, not page 3.
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Pet Owner Communication
4 promptsDiagnosis Conversation Script
5/16✨ What it does
Claude scripts a diagnosis talk for [pet] and [diagnosis]: greet the worry, plain findings, daily-life meaning, options with realistic outcomes and cost ranges, questions, and time to decide. Pause after the news and let your client ask.
Owner is bringing in [pet] for [diagnosis] discussion. Likely emotional. Walk me through the conversation: greeting + acknowledgment of their worry, finding summary in plain language, what it means for the pet's daily life, treatment options with realistic expectations + cost ranges, time to ask questions, decision pressure off (offer estimate to think about). Compassionate.
Pro tip: Owner emotional ≠ owner irrational. Acknowledge first ("I know this is a lot"). Decision-pressure-off ("take the estimate home, call us with questions") = better decisions + better trust.
Quality of Life Discussion
6/16✨ What it does
Claude prepares a quality-of-life talk with [pet owner] about [describe]: how to open, signs (eating, mobility, joy, pain), a QoL scale, who decides what, and when more time is kind versus not. Follow their answer rather than your preferred date.
Help me prepare a quality-of-life discussion with [pet owner]. Pet condition: [describe]. Output: how to open the conversation, signs we look for (eating, mobility, joy, pain), the QoL scale framework, owner's role in the decision, our role in the decision, when "more time" is the kindest answer vs when it isn't. Honest + compassionate.
Pro tip: Owners often need permission to consider euthanasia AND permission to keep going. Both decisions can be loving. Vet's job is illuminating — not deciding for them.
Cost Conversation
7/16✨ What it does
Claude scripts an honest cost talk about [procedure cost]: validate money stress, explain the price without defensiveness, gold / acceptable / palliative options, payment plans, and doing nothing. Name all three options in your talk, including doing nothing.
Pet owner reluctant about [procedure cost]. Help me have an honest conversation: validate the financial reality, explain WHY this costs what it does (no defensiveness), present alternatives at different price points (gold standard / acceptable / palliative), payment options + CareCredit, "do nothing" option discussed honestly. Avoid guilt-tripping.
Pro tip: Guilt-tripping ("if you really loved them") = loses trust + business. Honest economics + alternatives = owners often choose more than expected. Trust > pressure.
Discharge Instructions for Owners
8/16✨ What it does
Claude writes owner discharge notes for [Procedure done]: what was done, home expectations, meds with timing, feeding, activity, warning signs, recheck, and after-hours contact. Review the med times with them before they leave your clinic.
[Procedure done]. Write owner-friendly discharge instructions: what was done, what to expect at home (eating, drinking, energy, incision), specific medication instructions (with timing examples), feeding instructions, activity restriction, warning signs to call us, recheck appointment, after-hours emergency contact. Visual hierarchy.
Pro tip: Owners are emotional + tired. Bullet hierarchy + bolded warning signs = instructions actually followed. Long-paragraph discharge = ignored = post-op complications.
Practice Operations
4 promptsTriage Protocol for Phone Calls
9/16✨ What it does
Claude builds phone triage from your common-call [list]: what to gather, red flags for an immediate visit, what a tech may say, what only a DVM can say, and chart notes, plus scripts. Train the front desk and post the red flags.
Build phone triage protocol. Common calls: [list — vomiting, lethargy, ate something, limping, etc.]. Per call type: what info to gather, red flags requiring immediate visit, things tech can advise on, what tech CANNOT advise on (must be DVM), documentation in chart. Specific scripts.
Pro tip: Untrained triage = either over-referring (overwhelmed schedule) or under-referring (delayed emergencies). Specific scripts + escalation rules = staff comfortable triaging confidently.
New Client Welcome Email
10/16✨ What it does
Claude writes an under-250-word new-client welcome: confirm the visit, what to bring, what to expect, team intro, after-hours emergency, and a review link. Send it when they book your clinic, not the night before.
Welcome email for new clients to vet practice. Include: confirm appointment, what to bring (records, vaccines, fecal sample), what to expect on visit, intro to clinic + team, after-hours emergency contact, social proof (Google review link). Warm but practical. Under 250 words.
Pro tip: New clients form practice opinion in first visit. Welcome email reduces admin friction + sets professional tone before they walk in. Without it, they arrive confused; with it, they arrive prepared.
Appointment Reminder Cadence
11/16✨ What it does
Claude designs reminder cadence: email at 7 days, text at 2 days and day-of, late-cancel policy up front, deposits for big new-client procedures, and extra care for euthanasia. Load the templates into your reminder tool and use the gentle version for euthanasia.
Build appointment reminder cadence. Goal: reduce no-shows. Output: confirmation 7d before (email), 2d before (text), day-of (text), late-cancel policy communicated upfront, deposit for new clients on big procedures. Different cadence for: routine, surgery, euthanasia (handled with extra care).
Pro tip: Euthanasia appointments need different reminder tone. "Just a reminder!" reads tone-deaf. "We're thinking of you. We'll see you Friday." = humane. Same SMS infrastructure, different scripts.
Tech-to-DVM Handoff Format
12/16✨ What it does
Claude standardizes a 30-second tech-to-DVM handoff: signalment, concern, vital changes, owner worries, chart updates, supplies, and owner emotion. Have techs use that order so you walk in informed.
Standard handoff format from tech to DVM. Tech intake → DVM exam. Output: 30-second verbal summary structure (signalment, presenting concern, vital changes, owner concerns I noticed), chart updates expected, supplies needed, owner emotional state. DVM walks in informed, not guessing.
Pro tip: DVM walking in cold to room = wasted 5 minutes per visit reading chart. Tech handoff = DVM efficient + informed. Multiplied across 25 visits/day = a full hour reclaimed.
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Continuing Ed + Practice Building
4 promptsCase Discussion Prep
13/16✨ What it does
Claude preps a colleague case discussion from [describe]: signalment, history, findings, workup, plan, your theory, the differential, where you want input, and what you already ruled out. Present your reasoning, then ask the one question.
I have a complex case: [describe]. Help me prep for case discussion with colleagues. Output: case summary as I'd present it (signalment, history, findings, workup, current plan), what I think is going on, what's on my differential, where I want input, what I've already considered + ruled out. Help me show my reasoning.
Pro tip: Showing reasoning > showing answer. Colleagues can't spot blind spots if you skip your thinking. "Here's what I considered AND ruled out" = useful peer review.
Journal Article Critique
14/16✨ What it does
Claude critiques [Paste journal article abstract] for GP use: design, whether the population fits small animal practice, absolute effect, confounders, and whether it should change care. Keep practicing as you do unless the critique actually moves you.
[Paste journal article abstract]. Critique for clinical practice: study design quality, population (apply to small animal GP?), effect size in absolute terms, confounders, would I change practice based on this? Honest read — most journal findings don't change practice meaningfully.
Pro tip: Most journal articles ≠ practice change. Knowing which ones DO is the skill. Critical reading = what separates a vet who reads journals from one who knows what's actually relevant.
CE Topic Selection
15/16✨ What it does
Claude ranks CE topics for [X] hours from caseload [describe]: knowledge gaps, modalities, where the field is going, and practice ROI, each with a why. Register for the top item on your list, not the whole set.
I have [X] CE hours required this year. Help me prioritize: based on my caseload [describe], gaps I've noticed in my knowledge, modalities I work with, where the field is moving, what would generate ROI for my practice. Output ranked list with rationale for each.
Pro tip: CE hours often spent on whatever's convenient. Ranked-by-ROI choice = same hours, more growth. Best vets pick topics aligned with practice direction, not whatever conference happens to be local.
Practice Differentiator Pitch
16/16✨ What it does
Claude reflects your differentiators in [area]: which clients can verify, which are hopes, which every clinic claims, and what is unique, then a 60-word pitch. Put the pitch on the site only after you drop the generic claims.
Help me articulate what makes my practice different from other vets in [area]. I'll list my differentiators. Reflect back: which are real (most clients can verify), which are aspirational, which other clinics also claim, what's actually unique. Then write 60-word pitch line for website + intake.
Pro tip: "Caring + experienced + family-friendly" = every clinic claims this = differentiator-free. Specific differentiators ("orthopedic surgery in-house" / "fear-free certified" / "house calls available") = actual choice driver.
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