30 Claude Prompts That Build Notion Templates

You are a Notion habit-design specialist who builds streak-based trackers. <context> I need a self-contained Notion build spec for a daily habit tracker that logs each day, computes streaks, and shows completion rates. It must be recreatable with exact fields and formulas. </context> <inputs> - Habits I track: [E.G. WORKOUT, READ, NO SUGAR] - How I log: [ONE ROW PER DAY / ONE ROW PER HABIT-DAY] - Goal frequency: [E.G. DAILY, 5X/WEEK] - Review period: [WEEKLY / MONTHLY] </inputs> <task> Specify a Daily Log database with properties (Property, Notion type, purpose): date, a Checkbox per habit (or a Multi-select of completed habits), a Number for habits completed, and Text for notes. Add a Formula computing the completion percentage for the day, a Formula for a week label from the date, and a Formula rating the day. Add a related Habits database with a Relation and Rollups for each habit's completion count and current-period rate. Then define a Calendar view by date, a Table grouped by week with a completion average, and a "Missed today" filtered view. Include a daily-log database template that prefills today's date. </task> <constraints> - Valid Notion formula syntax; percentages must not divide by zero. - Explain how the streak/rate rollup is aggregated. - Keep daily logging to one quick entry. </constraints> <format> Return the property tables, formulas in code blocks, a views list, the daily template, then a build order. </format>

You are a Notion goal-systems designer who builds annual planning trackers. <context> I need a self-contained Notion build spec that connects annual goals to quarterly milestones and weekly actions, with rolled-up progress. It must be recreatable field-by-field. </context> <inputs> - Life/work domains: [E.G. CAREER, HEALTH, FINANCE] - Number of annual goals: [HOW MANY] - How I measure progress: [PERCENT / TARGET NUMBER] - Review cadence: [WEEKLY / MONTHLY] </inputs> <task> Specify three related databases: Goals, Milestones, and Actions. Give each a properties table (Property, Notion type, purpose). Milestones relate to a Goal; Actions relate to a Milestone. Add a Rollup on Goals averaging milestone progress, a Formula for percent-to-target on numeric goals, a Formula for an on-track flag comparing progress against the elapsed year, and a Formula for days-remaining in the year. Then define a Board of goals grouped by domain, a Timeline of milestones by quarter, a "This week's actions" filtered view, and a Table of goals sorted by progress. Include a goal page template with Why, Target, Milestones, and Review sections. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - On-track logic must compare progress to time elapsed in the year. - Numeric progress must avoid division by zero. </constraints> <format> Return three property tables, the relation map, formulas in code blocks, a views list, the goal template, then a build order. </format>

You are a Notion fitness-tracking designer who builds training logs. <context> I need a self-contained Notion build spec for a workout tracker that logs sessions, exercises, and volume with progress trends. It must be recreatable field-by-field. </context> <inputs> - Training type: [E.G. STRENGTH, RUNNING, HYBRID] - What I log per session: [EXERCISE, SETS, REPS, WEIGHT, DURATION] - Weekly target: [E.G. 4 SESSIONS] - Metrics I care about: [VOLUME, PRs, CONSISTENCY] </inputs> <task> Specify a Workouts database and an Exercises database. Workouts properties (Property, Notion type, purpose): date, type Select, duration Number, notes, and a Relation to Exercise-set entries. Set entries include exercise Relation, sets, reps, and weight (Numbers). Add a Formula for total volume (sets times reps times weight), a Formula for a week label, a Formula flagging a personal record versus prior max, and a Rollup summing weekly session count. Then define a Calendar view by date, a Table grouped by week with a session count, and a per-exercise Gallery showing best set. Include a workout database template prefilling the day's planned exercises. </task> <constraints> - Valid Notion formula syntax; volume must handle blank fields as 0. - Explain how the PR comparison references prior entries. - Only fields a lifter actually logs. </constraints> <format> Return two property tables, formulas in code blocks, a views list, the workout template, then a build order. </format>

You are a Notion learning-systems designer who builds reading and study trackers. <context> I need a self-contained Notion build spec for a reading and learning tracker covering books, courses, and notes with progress and yearly goals. It must be recreatable field-by-field. </context> <inputs> - What I track: [BOOKS, COURSES, ARTICLES] - Yearly goal: [E.G. 24 BOOKS] - Fields per item: [AUTHOR, PAGES, STATUS, RATING, TOPIC] - How I take notes: [HIGHLIGHTS / SUMMARY] </inputs> <task> Specify a Library database and a Notes database. Library properties (Property, Notion type, purpose): title, type Select, author, total pages Number, pages-read Number, Status (to-read/reading/done), rating Select, topic Multi-select, finished Date, and a Relation to Notes. Add a Formula for percent-read, a Formula for a completed-this-year flag, a Formula estimating days-to-finish at current pace, and a Rollup counting notes per item. Then define a Gallery grouped by Status, a "Reading now" filtered view, a Table of finished items this year, and a topic-based List. Include a book page template with Summary, Key ideas, and Quotes sections. </task> <constraints> - Valid Notion formula syntax; percent-read must guard against 0 total pages. - Yearly-goal progress should be shown via a view or count, not free text. - Template must be a usable note structure. </constraints> <format> Return two property tables, formulas in code blocks, a views list, the book template, then a build order. </format>

You are a Notion personal-finance designer who builds budgeting systems. <context> I need a self-contained Notion build spec for a personal budget tracker that logs transactions, groups them by category, and compares spend against monthly budgets. It must be recreatable field-by-field. </context> <inputs> - Income sources: [E.G. SALARY, SIDE INCOME] - Spending categories: [E.G. RENT, FOOD, TRANSPORT, FUN] - Monthly budget per category: [AMOUNTS] - Currency: [E.G. USD] </inputs> <task> Specify a Transactions database and a Categories database. Transactions properties (Property, Notion type, purpose): description, amount Number, type Select (income/expense), date, and a Relation to a Category. Categories properties: name, monthly budget Number, and Rollups summing this month's spend from related transactions. Add a Formula for a month label from the transaction date, a Formula on Categories for budget-remaining and percent-used, and a Formula flagging over-budget categories. Then define a Table grouped by category with spend sums, a Calendar of transactions, a "This month" filtered view, and a Board of categories grouped by over/under budget. Include a quick-add transaction template. </task> <constraints> - Valid Notion formula syntax; percent-used must guard against a 0 budget. - Rollups must filter to the current month; state how. - Only fields a real budget needs. </constraints> <format> Return two property tables, formulas in code blocks, a views list, the transaction template, then a build order. </format>

You are a Notion content-operations designer who builds social media calendars. <context> I need a self-contained Notion build spec for a social media content calendar covering multiple platforms with a clear approval workflow. It must be recreatable field-by-field. </context> <inputs> - Platforms: [E.G. LINKEDIN, INSTAGRAM, X, TIKTOK] - Content types: [E.G. POST, REEL, CAROUSEL, STORY] - Workflow stages: [IDEA, DRAFT, REVIEW, SCHEDULED, PUBLISHED] - Posting cadence: [E.G. 5X/WEEK] </inputs> <task> Specify a Posts database with properties (Property, Notion type, purpose): title, platform Multi-select, content-type Select, Status, publish Date, owner (Person), Files for assets, and Text for the caption/hook. Add a Formula for a week label, a Formula flagging posts due to publish in the next 3 days that are not yet ready, and a Formula for a days-until-publish countdown. Add a related Campaigns database with a Relation and a Rollup counting posts per campaign. Then define a Calendar view by publish date, a Board grouped by Status, a per-platform filtered view, and a "Publishing this week" Table. Include a post database template prefilling the standard fields per platform. </task> <constraints> - Valid Notion property types and formula syntax; the readiness flag compares Status to the publish date. - Platform must be a shared field usable in filters. - Template must be usable, not placeholder-only. </constraints> <format> Return the property tables, formulas in code blocks, a views list, the post template, then a build order. </format>

You are a Notion editorial-operations designer who builds blog content pipelines. <context> I need a self-contained Notion build spec for an editorial blog calendar that moves articles from idea to published, tracks SEO targets, and connects writers. It must be recreatable field-by-field. </context> <inputs> - Content types: [E.G. HOW-TO, LISTICLE, CASE STUDY] - Workflow stages: [IDEA, OUTLINE, DRAFT, EDIT, PUBLISHED] - SEO fields I track: [TARGET KEYWORD, SEARCH VOLUME, WORD COUNT] - Publishing cadence: [E.G. 2 POSTS/WEEK] </inputs> <task> Specify an Articles database with properties (Property, Notion type, purpose): title, Status, type Select, target keyword, search volume Number, target word count Number, writer (Person), editor (Person), and publish Date. Add a Formula for a days-to-deadline countdown, a Formula flagging drafts overdue for their stage, and a Formula for a content-priority score from volume and effort. Add a related Topics/Clusters database with a Relation and a Rollup counting articles per cluster. Then define a Calendar by publish date, a Board grouped by Status, a Table sorted by priority score, and a per-writer filtered view. Include an article page template with Brief, Outline, Draft, and SEO-checklist sections. </task> <constraints> - Valid Notion formula syntax; priority must guard against 0 effort. - Status and type must be structured selects used across views. - Template must be a usable content brief. </constraints> <format> Return the property tables, formulas in code blocks, a views list, the article template, then a build order. </format>

You are a Notion video-operations designer who builds production pipelines for creators. <context> I need a self-contained Notion build spec for a YouTube production pipeline covering scripting, filming, editing, and publishing, with per-stage owners. It must be recreatable field-by-field. </context> <inputs> - Channel niche: [WHAT THE CHANNEL COVERS] - Production stages: [IDEA, SCRIPT, FILM, EDIT, THUMBNAIL, PUBLISH] - Team roles: [E.G. SCRIPTWRITER, EDITOR, DESIGNER] - Upload cadence: [E.G. 1 VIDEO/WEEK] </inputs> <task> Specify a Videos database with properties (Property, Notion type, purpose): title, Status through the production stages, format Select, script owner (Person), editor (Person), publish Date, Files for assets, and a Number for target length. Add a Formula for a days-to-publish countdown, a Formula flagging videos behind schedule for their stage, and a Formula for a production-health label. Add a related Ideas backlog database with a Relation and a Rollup counting ideas promoted to production. Then define a Board grouped by production stage, a Calendar by publish date, a per-role filtered view, and a "Behind schedule" Table. Include a video page template with Hook, Script, Shot list, and Description sections. </task> <constraints> - Valid Notion property types and formula syntax; behind-schedule compares stage to publish date. - Stages must be a single Status used everywhere. - Template must be a usable production doc. </constraints> <format> Return the property tables, formulas in code blocks, a views list, the video template, then a build order. </format>

You are a Notion newsletter-operations designer who builds issue-planning systems. <context> I need a self-contained Notion build spec for a newsletter planning calendar that plans issues, tracks segments and performance, and reuses an issue template. It must be recreatable field-by-field. </context> <inputs> - Newsletter cadence: [E.G. WEEKLY] - Issue sections: [E.G. INTRO, MAIN STORY, LINKS, SPONSOR] - Metrics I track: [OPEN RATE, CLICK RATE, SUBSCRIBERS] - Who writes and reviews: [ROLES] </inputs> <task> Specify an Issues database with properties (Property, Notion type, purpose): title, send Date, Status (planned/drafting/scheduled/sent), theme Select, writer (Person), subject line Text, and Number fields for open rate, click rate, and subscribers. Add a Formula for a days-until-send countdown, a Formula flagging issues not ready 2 days before send, and a Formula comparing open rate to a rolling target. Add a related Story Ideas database with a Relation and a Rollup counting ideas used per issue. Then define a Calendar by send date, a Board grouped by Status, a Table of past issues sorted by open rate, and a "Next issue" filtered view. Include an issue page template with the standard sections. </task> <constraints> - Valid Notion formula syntax; readiness flag compares Status to send date. - Metric fields must be Numbers usable in sorts and formulas. - Template sections must match the input. </constraints> <format> Return the property tables, formulas in code blocks, a views list, the issue template, then a build order. </format>

You are a Notion marketing-operations designer who builds multi-channel campaign calendars. <context> I need a self-contained Notion build spec for a marketing campaign calendar that coordinates campaigns, their assets across channels, and budgets. It must be recreatable field-by-field. </context> <inputs> - Channels: [E.G. EMAIL, PAID, SOCIAL, EVENTS] - Campaign types: [E.G. LAUNCH, PROMO, WEBINAR] - What I track: [OWNER, BUDGET, START/END, GOAL] - Reporting metric: [LEADS / REVENUE] </inputs> <task> Specify a Campaigns database and an Assets database. Campaigns properties (Property, Notion type, purpose): name, type Select, Status, owner (Person), budget Number, start Date, end Date, goal Number, and a Relation to Assets. Assets properties: title, channel Select, Status, due Date, and a Relation back to the campaign. Add a Formula for campaign duration in days, a Formula flagging campaigns launching in 7 days with unfinished assets, a Rollup counting completed-of-total assets, and a Formula for budget-per-day. Then define a Timeline by start-to-end, a Board of campaigns grouped by Status, an Assets Calendar by due date, and a "Launching soon" filtered view. Include a campaign page template with Brief, Channels, Assets, and Results sections. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - Readiness flag must combine launch proximity with asset completion. - Only fields a real campaign plan needs. </constraints> <format> Return two property tables, the relation map, formulas in code blocks, a views list, the campaign template, then a build order. </format>

You are a Notion strategy-operations architect who builds OKR systems for companies. <context> I need a self-contained Notion build spec for a company OKR system linking objectives to measurable key results with automatic progress rollups. It must be recreatable field-by-field. </context> <inputs> - OKR cadence: [QUARTERLY / ANNUAL] - Team structure: [E.G. COMPANY, DEPARTMENT, INDIVIDUAL] - Key-result measurement: [PERCENT / NUMERIC TARGET] - Grading scheme: [0.0-1.0 / RED-AMBER-GREEN] </inputs> <task> Specify an Objectives database and a Key Results database. Objectives properties (Property, Notion type, purpose): title, owner (Person), level Select (company/team/individual), quarter Select, and a Relation to Key Results. Key Results properties: title, start value Number, current value Number, target value Number, and a Relation to the Objective. Add a Formula on Key Results for percent-to-target, a Formula for a RAG status, a Rollup on Objectives averaging key-result progress, and a Formula on Objectives grading them from that average. Then define a Board of objectives grouped by level, a Table of key results sorted by progress, a per-owner filtered view, and a "At risk" view of red key results. Include an objective page template with Why, Key results, and Check-in sections. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - Percent-to-target must handle start-to-target ranges and guard division by zero. - Grading must derive from the rollup, not manual entry. </constraints> <format> Return two property tables, the relation map, formulas in code blocks, a views list, the objective template, then a build order. </format>

You are a Notion planning-operations designer who builds quarterly planning hubs. <context> I need a self-contained Notion build spec for a quarterly planning hub connecting themes, initiatives, and tasks with progress tracking. It must be recreatable field-by-field. </context> <inputs> - Planning horizon: [E.G. Q3 2026] - Strategic themes: [3-5 THEMES] - Who owns initiatives: [TEAMS OR PEOPLE] - Success measure: [PERCENT COMPLETE / OUTCOME METRIC] </inputs> <task> Specify three related databases: Themes, Initiatives, and Tasks. Give each a properties table (Property, Notion type, purpose). Initiatives relate to a Theme; Tasks relate to an Initiative and an owner (Person). Add a Rollup on Initiatives for percent of tasks done, a Rollup on Themes averaging initiative progress, a Formula for an on-track flag against elapsed quarter time, and a Formula for days-remaining in the quarter. Then define a Board of initiatives grouped by Theme, a Timeline by initiative start-to-end, a "My tasks this quarter" filtered view, and a Table of themes sorted by progress. Include an initiative page template with Goal, Tasks, Owner, and Status sections. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - On-track logic must compare progress to time elapsed in the quarter. - Only fields a real quarterly plan uses. </constraints> <format> Return three property tables, the relation map, formulas in code blocks, a views list, the initiative template, then a build order. </format>

You are a Notion productivity-systems designer who builds weekly-review rituals. <context> I need a self-contained Notion build spec for a weekly review and priorities system that connects each week to its top priorities and pulls in open tasks. It must be recreatable field-by-field. </context> <inputs> - What I review weekly: [WINS, MISSES, PRIORITIES, HABITS] - Number of weekly priorities: [E.G. TOP 3] - Areas of focus: [E.G. WORK, HEALTH, RELATIONSHIPS] - Review day: [E.G. SUNDAY] </inputs> <task> Specify a Weeks database and a Priorities database. Weeks properties (Property, Notion type, purpose): week label, start Date, end Date, reflection Text fields (wins/misses/lessons), and a Relation to Priorities. Priorities properties: title, focus-area Select, Status, and a Relation back to the week. Add a Formula generating the week label and date range, a Rollup on Weeks counting completed-of-total priorities, a Formula for a weekly completion percentage, and a Formula flagging the current week. Then define a List of weeks in reverse-chronological order, a "This week's priorities" filtered view, a Board of priorities grouped by focus area, and a Table showing completion trend. Include a weekly-review page template with Reflect, Rate, and Plan sections. </task> <constraints> - Valid Notion formula syntax; the current-week flag must use date ranges around now(). - Priorities must relate cleanly to a single week. - Template must be a usable review ritual, not placeholders. </constraints> <format> Return two property tables, formulas in code blocks, a views list, the review template, then a build order. </format>

You are a Notion resource-planning designer who builds team capacity trackers. <context> I need a self-contained Notion build spec for a team capacity planner that shows who is allocated to what and flags overloaded people. It must be recreatable field-by-field. </context> <inputs> - Team members and weekly capacity: [NAMES AND HOURS] - What consumes capacity: [PROJECTS, TASKS, MEETINGS] - Planning window: [WEEK / SPRINT] - Allocation unit: [HOURS / PERCENT] </inputs> <task> Specify a People database and an Allocations database. People properties (Property, Notion type, purpose): name (Person), role Select, weekly capacity Number, and Rollups summing allocated hours. Allocations properties: title, person Relation, project Relation, allocated hours Number, week Date, and Status. Add a Formula on People for utilization percentage (allocated over capacity), a Formula flagging over-allocation above 100 percent, and a Formula for remaining capacity. Then define a Board of allocations grouped by person, a Table of people sorted by utilization, a per-week filtered view, and an "Overloaded" filtered view. Include an allocation database template for quickly assigning a person to a project for a week. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - Utilization must guard against a 0 capacity. - Only fields a real capacity plan needs. </constraints> <format> Return two property tables, the relation map, formulas in code blocks, a views list, the allocation template, then a build order. </format>

You are a Notion business-operations architect who builds annual planning operating systems for founders. <context> I need a self-contained Notion build spec for an annual business operating system that ties the annual vision to quarterly rocks, weekly scorecards, and a meeting cadence. It must be recreatable field-by-field. </context> <inputs> - Business type and stage: [WHAT WE DO, SIZE] - Annual goals: [3-5 GOALS] - Scorecard metrics: [E.G. MRR, LEADS, CHURN] - Meeting cadence: [WEEKLY / MONTHLY / QUARTERLY] </inputs> <task> Specify four related databases: Annual Goals, Quarterly Rocks, Scorecard Metrics, and Meetings. Give each a properties table (Property, Notion type, purpose). Rocks relate to an Annual Goal and an owner (Person); Scorecard Metrics have weekly target and actual Numbers; Meetings relate to Rocks discussed. Add a Rollup on Annual Goals averaging rock progress, a Formula for on-track flags on goals and rocks against elapsed time, a Formula on metrics for target-vs-actual variance with a RAG color, and a Formula for days-remaining in the quarter. Then define a Board of rocks grouped by goal, a Table of scorecard metrics with variance, a Timeline of rocks by quarter, and a meeting Calendar. Include a quarterly-planning page template with Review, Rocks, Metrics, and Next-steps sections. </task> <constraints> - Valid Notion Relation, Rollup, and formula configuration, stated explicitly. - Variance and on-track logic must be computed, not manually colored. - Guard all divisions against zero. </constraints> <format> Return four property tables, the relation map, formulas in code blocks, a views list, the planning template, then a build order. </format>