Notion AI Prompts
Thirty hand-curated, copy-paste prompts that turn Notion AI into a faster way to draft pages, summarize notes, build database content, and answer questions across your entire workspace.
In short: This page contains 30 copy-paste ready prompts, organized into 6 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Drafting Docs & Pages
5 promptsDraft a Project Brief
1/30✨ What it does
Produces a structured, stakeholder-ready project brief directly inside your page.
<context> I am writing a project brief inside [YOUR PAGE]. The project is [PROJECT NAME], owned by [TEAM/PERSON], with a target launch of [DATE]. The goal is [GOAL] and the main constraint is [CONSTRAINT]. </context> <task> 1. Write a one-paragraph overview that a busy stakeholder can read in 20 seconds. 2. Add sections for Objectives, Scope (in and out), Key Milestones, Risks, and Success Metrics. 3. Use Notion-friendly headings and bullet lists, not dense paragraphs. 4. Keep the tone clear and decisive, no filler. </task>
Pro tip: Highlight the generated brief and use Notion AI’s "Make shorter" if a stakeholder wants a one-screen version.
Outline a Long-Form Doc
2/30✨ What it does
Gives you a complete heading structure to write against instead of a blank page.
<context> I need to write a long-form document about [TOPIC] for [AUDIENCE] on [YOUR PAGE]. The desired length is roughly [WORD COUNT] words and the goal is [GOAL]. </context> <task> 1. Propose a logical outline with H1, H2, and H3 headings. 2. Under each heading, add one bullet describing what that section should cover. 3. Flag any sections where I will need to add data, screenshots, or examples. 4. Suggest a title and a one-line subtitle. </task>
Pro tip: Generate the outline first, then place your cursor under each heading and ask Notion AI to "Write a draft of this section".
Write a Standard Operating Procedure
3/30✨ What it does
Creates a clean, repeatable SOP with prerequisites, pitfalls, and a checklist.
<context> I am documenting a repeatable process on [YOUR PAGE]. The process is [PROCESS NAME], performed by [ROLE], triggered when [TRIGGER]. The desired outcome is [OUTCOME]. </context> <task> 1. Write a numbered step-by-step SOP that a new hire could follow without help. 2. Add a short "Before you start" prerequisites list. 3. Add a "Common mistakes" callout with 3 pitfalls. 4. End with a checklist version of the steps for quick reference. </task>
Pro tip: Turn the final checklist into a Notion to-do list so the SOP doubles as a runnable template.
Turn Rough Notes Into a Polished Page
4/30✨ What it does
Transforms scattered shorthand into a structured, shareable document.
<context> Below are my rough notes on [YOUR PAGE]. They are messy, out of order, and full of shorthand. The topic is [TOPIC] and the intended reader is [AUDIENCE]. </context> <task> 1. Reorganize the notes into a logical structure with clear headings. 2. Rewrite each point as a complete, readable sentence or bullet. 3. Remove duplicates and merge overlapping ideas. 4. Add a short summary at the top capturing the 3 main takeaways. </task>
Pro tip: Run this on a selection of text so Notion AI only rewrites the rough notes and leaves your finished sections untouched.
Draft an Internal Announcement
5/30✨ What it does
Delivers a concise internal announcement that leads with the key takeaway.
<context> I need to announce [CHANGE/NEWS] to [AUDIENCE] inside [YOUR PAGE]. The key message is [KEY MESSAGE], it takes effect on [DATE], and people should [ACTION REQUIRED]. </context> <task> 1. Write a short, warm announcement with a clear subject line. 2. Lead with the single most important takeaway in the first sentence. 3. Add a bulleted "What this means for you" section. 4. Close with who to contact for questions: [CONTACT]. </task>
Pro tip: Ask Notion AI to "Change tone to more formal" or "more casual" to match your company’s voice in one click.
Summarizing Notes & Meetings
5 promptsSummarize Meeting Notes
6/30✨ What it does
Converts raw meeting notes into a summary, decisions, and assigned action items.
<context> The meeting notes on [YOUR PAGE] cover a [MEETING TYPE] held on [DATE] with [ATTENDEES]. The notes are detailed but unstructured. </context> <task> 1. Write a 3-sentence executive summary of what was discussed. 2. List all decisions made as a bulleted list. 3. Extract action items with owner and due date in the format "Owner — task — due date". 4. Note any open questions that were not resolved. </task>
Pro tip: Use Notion AI’s "Summarize" button at the top of meeting-notes pages to run this automatically on the whole page.
Extract Action Items Only
7/30✨ What it does
Pulls a clean, owner-tagged checklist of action items out of a busy page.
<context> I need only the action items from the content on [YOUR PAGE]. The context is [PROJECT/MEETING] and the team members involved are [NAMES]. </context> <task> 1. Scan the page and pull out every commitment, task, or follow-up. 2. Output them as a checklist with one item per line. 3. Assign an owner where named, or mark "Unassigned". 4. Add a suggested due date based on any timing mentioned, or mark "No date". </task>
Pro tip: Paste the result into a Notion database with Person and Date properties so each action becomes a trackable record.
Summarize a Long Reference Doc
8/30✨ What it does
Distills a lengthy reference into a scannable TL;DR and key-point list.
<context> The document on [YOUR PAGE] is a long reference covering [TOPIC]. I want a summary I can scan before a [MEETING/DECISION]. </context> <task> 1. Write a TL;DR in 2 sentences. 2. Summarize the document into 5 to 7 key points. 3. For each point, note why it matters in a short clause. 4. Flag anything time-sensitive or requiring a decision. </task>
Pro tip: Add this summary as a toggle at the top of the page so readers can expand the full doc only when they need it.
Compare Two Sets of Notes
9/30✨ What it does
Surfaces agreements, conflicts, and gaps between two sets of notes.
<context> I have two sets of notes on [YOUR PAGE]: [SET A] and [SET B], covering [TOPIC]. I want to understand where they agree and differ. </context> <task> 1. Summarize the main points of each set in one short paragraph. 2. Build a comparison list: points where they agree, and points where they conflict. 3. Highlight any gaps where one set has information the other lacks. 4. Recommend which open questions to resolve next. </task>
Pro tip: Keep both note sets on the same page and run this with the text selected so Notion AI has full context.
Turn a Call Transcript Into Minutes
10/30✨ What it does
Produces clean, formal minutes from a messy raw transcript.
<context> The content on [YOUR PAGE] is a raw transcript from a [CALL TYPE] on [DATE] with [PARTICIPANTS]. It includes filler, tangents, and crosstalk. </context> <task> 1. Write formal meeting minutes with attendees, date, and purpose. 2. Summarize discussion by topic, ignoring filler and small talk. 3. List decisions and action items separately. 4. Keep it under one page and neutral in tone. </task>
Pro tip: Drop the transcript into a Notion page first, then run the prompt so the minutes save in the same searchable workspace.
Database Content & Formulas
5 promptsFill a Database Property
11/30✨ What it does
Generates consistent content for a database property based on another field.
<context> I am working in a Notion database on [YOUR PAGE/DATABASE] tracking [WHAT]. Each row has a [SOURCE PROPERTY] and I want to generate a [TARGET PROPERTY] for it. </context> <task> 1. For the current row, read the [SOURCE PROPERTY]. 2. Generate a concise value for [TARGET PROPERTY] (for example a summary, category, or tagline). 3. Keep it to [LENGTH] and consistent in style across rows. 4. Output only the value, no preamble. </task>
Pro tip: Use Notion AI’s "Autofill" feature on a property so this logic runs automatically for every new row.
Write a Notion Formula
12/30✨ What it does
Returns a working Notion formula plus a plain-English explanation.
<context> I need a Notion formula for a database on [YOUR PAGE/DATABASE]. The relevant properties are [PROPERTY LIST] with their types. I want the formula to [GOAL]. </context> <task> 1. Write the formula using current Notion formula syntax. 2. Explain in plain English what each part does. 3. Note which property type the formula should output (text, number, date, checkbox). 4. Suggest one edge case to test, such as an empty property. </task>
Pro tip: Paste the formula into the property editor and test the suggested edge case before applying it across the database.
Categorize Database Entries
13/30✨ What it does
Auto-tags database rows using only your predefined category options.
<context> My database on [YOUR PAGE/DATABASE] has rows about [TOPIC] with a [TEXT PROPERTY]. I want to assign each one a category from this set: [CATEGORY OPTIONS]. </context> <task> 1. Read the [TEXT PROPERTY] for the current row. 2. Choose the single best-fit category from the allowed options only. 3. If nothing fits, return "Uncategorized" instead of inventing a new label. 4. Output only the category name. </task>
Pro tip: Restricting the model to your existing select options keeps the property clean and prevents duplicate tags.
Generate Database Item Descriptions
14/30✨ What it does
Creates uniform, attribute-rich descriptions for every database item.
<context> I am building a [DATABASE TYPE] in Notion on [YOUR PAGE/DATABASE] (for example a CRM, content calendar, or product list). Each item has a name and a few attributes: [ATTRIBUTES]. </context> <task> 1. Write a one-to-two sentence description for the current item. 2. Weave in the key attributes naturally. 3. Match a [TONE] tone and keep length consistent across items. 4. Output only the description text. </task>
Pro tip: Set this as an AI-autofill property so descriptions stay in sync whenever attributes change.
Design a Database Schema
15/30✨ What it does
Plans a complete database structure with properties, types, and views.
<context> I want to build a new Notion database on [YOUR PAGE] to track [WHAT]. The people using it are [USERS] and the key things I need to filter or sort by are [KEY VIEWS]. </context> <task> 1. Propose a list of properties with the right Notion property type for each. 2. Recommend which properties should be select, multi-select, relation, or formula. 3. Suggest 2 or 3 useful views (board, table, calendar) with their filters. 4. Note any related databases I should link with a relation. </task>
Pro tip: Build the recommended select and relation properties first so other AI prompts can autofill against them.
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Project & Task Breakdowns
5 promptsBreak a Goal Into Tasks
16/30✨ What it does
Decomposes a high-level goal into a sequenced, estimated task checklist.
<context> I have a goal documented on [YOUR PAGE]: [GOAL]. The deadline is [DATE], the owner is [OWNER], and the resources available are [RESOURCES]. </context> <task> 1. Break the goal into 5 to 10 concrete, actionable tasks. 2. Order them in a sensible sequence and note any dependencies. 3. Add a rough effort estimate (S/M/L) per task. 4. Format as a checklist so I can convert it into a Notion task list. </task>
Pro tip: Turn the checklist into database rows with a Status and Effort property to track the project visually on a board.
Build a Project Timeline
17/30✨ What it does
Maps a phased project timeline with milestones, dependencies, and risks.
<context> I am planning [PROJECT] on [YOUR PAGE]. It starts [START DATE] and must finish by [END DATE]. The major phases are [PHASES] and the team is [TEAM]. </context> <task> 1. Lay out a phase-by-phase timeline with suggested start and end dates. 2. Identify milestones and the critical path. 3. Flag where phases overlap or could be parallelized. 4. Note the top 3 schedule risks and a mitigation for each. </task>
Pro tip: Recreate the phases as entries in a Notion timeline-view database to get a visual Gantt-style layout.
Plan a Sprint
18/30✨ What it does
Produces a capacity-aware sprint plan with a clear goal and scope cuts.
<context> I am planning a [DURATION] sprint for [TEAM] on [YOUR PAGE]. Team capacity is [CAPACITY] and the backlog priorities are [PRIORITIES]. The sprint goal is [SPRINT GOAL]. </context> <task> 1. Recommend which backlog items fit the sprint given the capacity. 2. Write a one-line sprint goal statement. 3. Suggest how to group items into workstreams or owners. 4. List what to explicitly leave out and why. </task>
Pro tip: Link this plan to your tasks database with a relation so completed items update the sprint status automatically.
Run a Weekly Planning Review
19/30✨ What it does
Turns a messy task list into a prioritized weekly plan with deferrals.
<context> The content on [YOUR PAGE] holds my open tasks and notes for the week of [WEEK]. My top priorities are [PRIORITIES] and my available focus time is [HOURS]. </context> <task> 1. Group my open tasks by priority and theme. 2. Recommend the 3 most important things to finish this week. 3. Suggest what to defer or delegate given my limited focus time. 4. Output a clean, ordered to-do list for the week. </task>
Pro tip: Run this every Monday on a recurring planning page so Notion AI always has the latest tasks in context.
Identify Risks and Blockers
20/30✨ What it does
Surfaces and prioritizes project risks with concrete mitigations.
<context> The project notes on [YOUR PAGE] describe [PROJECT] with status [STATUS]. The current concerns and dependencies mentioned are [CONCERNS]. </context> <task> 1. Identify the top risks and current blockers from the notes. 2. Rate each by likelihood and impact (high/medium/low). 3. Suggest a concrete mitigation or next step for each. 4. Flag which blockers need a decision from leadership. </task>
Pro tip: Track each risk as a row in a database with Likelihood and Impact select properties to spot the biggest threats.
Knowledge-Base Q&A
5 promptsAnswer From the Workspace
21/30✨ What it does
Gets a sourced answer drawn only from your connected Notion workspace.
<context> I am using Notion AI Q&A to search across my workspace. My question is about [TOPIC] and I expect the answer lives in pages related to [PROJECT/AREA]. </context> <task> 1. Answer my question: [QUESTION]. 2. Base the answer only on content found in the workspace. 3. Cite which pages or documents the answer came from. 4. If the workspace does not contain the answer, say so clearly instead of guessing. </task>
Pro tip: Use the dedicated "Q&A" mode rather than inline AI so it searches all connected pages, not just the current one.
Find the Latest Decision
22/30✨ What it does
Locates the current decision on a topic and flags superseded ones.
<context> Decisions about [TOPIC] are scattered across multiple pages in my workspace. I need to know the current, most recent decision and avoid acting on outdated notes. </context> <task> 1. Search the workspace for decisions related to [TOPIC]. 2. Identify the most recent one and state it plainly. 3. Note when and where it was decided, with the source page. 4. Mention any earlier conflicting decisions that are now superseded. </task>
Pro tip: Add decision dates to your notes pages so Notion AI can reliably tell which version is the latest.
Onboard From Existing Docs
23/30✨ What it does
Builds a personalized onboarding path from your existing documentation.
<context> I am a new [ROLE] and need to get up to speed using my team’s Notion workspace. The areas I care about are [AREAS] and I have limited time. </context> <task> 1. Find the most relevant pages for [AREAS] in the workspace. 2. Summarize what each one covers in one line. 3. Build a recommended reading order from foundational to advanced. 4. List the 5 things I most need to know to start contributing. </task>
Pro tip: Save the generated reading order as a checklist page and share it with every new hire in the same role.
Locate a Policy or Process
24/30✨ What it does
Finds and summarizes the right policy page across a large workspace.
<context> I need to find the official policy or process for [TOPIC] somewhere in my workspace, but I am not sure which page holds it. </context> <task> 1. Search the workspace for the relevant policy or process. 2. Summarize the key rules or steps in plain language. 3. Link to the source page so I can read the full version. 4. Note if multiple pages cover this and which looks most authoritative. </task>
Pro tip: Keep canonical policies in one parent page so Q&A consistently points people to the authoritative source.
Synthesize Across Multiple Pages
25/30✨ What it does
Consolidates scattered workspace information into one verified summary.
<context> Information about [TOPIC] is spread across several pages in my workspace. I want one consolidated answer rather than reading each page separately. </context> <task> 1. Pull the relevant facts about [TOPIC] from across the workspace. 2. Reconcile them into a single coherent summary. 3. Note any contradictions you find between pages. 4. List the source pages used so I can verify. </task>
Pro tip: After synthesizing, paste the result into a single canonical page so future searches return one clean source.
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Writing Improvement
5 promptsImprove Clarity and Flow
26/30✨ What it does
Rewrites a wordy draft into clear, well-flowing prose without losing meaning.
<context> The selected text on [YOUR PAGE] is a draft about [TOPIC] for [AUDIENCE]. It feels wordy and hard to follow. </context> <task> 1. Rewrite the text for clarity and smooth flow. 2. Break long sentences into shorter ones where it helps. 3. Keep my meaning and key facts intact. 4. Preserve any formatting, headings, and links already present. </task>
Pro tip: Select only the rough paragraph before running this so Notion AI improves it in place rather than rewriting the whole page.
Adjust Tone
27/30✨ What it does
Shifts a passage to the exact tone you specify while keeping the message.
<context> The selected text on [YOUR PAGE] is written for [AUDIENCE] and the current tone is [CURRENT TONE]. I need it to sound [TARGET TONE]. </context> <task> 1. Rewrite the text in the [TARGET TONE] tone. 2. Keep the same core message and length. 3. Adjust word choice and sentence rhythm to fit the tone. 4. Avoid clichés and corporate filler. </task>
Pro tip: Notion AI has built-in tone presets, but a custom [TARGET TONE] in the prompt gives you finer control over voice.
Fix Grammar and Spelling
28/30✨ What it does
Cleans up grammar and spelling without altering meaning or style.
<context> The selected text on [YOUR PAGE] may contain grammar, spelling, or punctuation errors. The content is [TOPIC] and should stay in [LANGUAGE]. </context> <task> 1. Correct all grammar, spelling, and punctuation issues. 2. Do not change the meaning, tone, or formatting. 3. Keep technical terms and proper nouns exactly as written. 4. Return only the corrected text. </task>
Pro tip: Run this as a final pass on selected text just before sharing a page externally.
Tighten and Shorten
29/30✨ What it does
Trims a long passage to a target length while keeping every key point.
<context> The selected text on [YOUR PAGE] is too long. It covers [TOPIC] for [AUDIENCE] and I need it under [TARGET LENGTH]. </context> <task> 1. Cut redundancy, hedging, and filler. 2. Shorten the text to fit [TARGET LENGTH]. 3. Keep every essential point and any required detail. 4. Preserve formatting like bullets and headings. </task>
Pro tip: Pair this with Notion AI’s "Make shorter" command and run it twice for very dense source text.
Translate a Page
30/30✨ What it does
Produces a natural-sounding translation of a page in your target language.
<context> The content on [YOUR PAGE] is written in [SOURCE LANGUAGE] about [TOPIC]. I need a version in [TARGET LANGUAGE] for [AUDIENCE]. </context> <task> 1. Translate the text accurately into [TARGET LANGUAGE]. 2. Use natural phrasing a native speaker would use, not literal word-for-word. 3. Keep formatting, headings, and links intact. 4. Leave proper nouns and product names untranslated. </task>
Pro tip: Duplicate the page first and translate the copy so you keep the original in your workspace for reference.
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