Notion AI Prompts
Thirty hand-curated, copy-paste prompts that turn Notion AI into a faster way to draft pages, summarize notes, build database content, and answer questions across your entire workspace.
In short: This page contains 30 copy-paste ready prompts, organized into 6 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Drafted with AI writing assistance and checked against our editorial policy.
Drafting Docs & Pages
5 promptsDraft a Project Brief
1/30✨ What it does
Notion AI drafts a stakeholder-ready project brief on [YOUR PAGE] for [PROJECT NAME], owned by [TEAM/PERSON], aimed at [GOAL] by [DATE] under [CONSTRAINT]. You check the overview, then share the page so everyone works from the same brief.
<context> I am writing a project brief inside [YOUR PAGE]. The project is [PROJECT NAME], owned by [TEAM/PERSON], with a target launch of [DATE]. The goal is [GOAL] and the main constraint is [CONSTRAINT]. </context> <task> 1. Write a one-paragraph overview that a busy stakeholder can read in 20 seconds. 2. Add sections for Objectives, Scope (in and out), Key Milestones, Risks, and Success Metrics. 3. Use Notion-friendly headings and bullet lists, not dense paragraphs. 4. Keep the tone clear and decisive, no filler. </task>
Pro tip: Highlight the generated brief and use Notion AI’s "Make shorter" if a stakeholder wants a one-screen version.
Outline a Long-Form Doc
2/30✨ What it does
Notion AI outlines a long-form doc about [TOPIC] for [AUDIENCE] on [YOUR PAGE], with H1 to H3 headings and a one-line note under each toward [GOAL]. You write against those headings until you hit [WORD COUNT], then share the page.
<context> I need to write a long-form document about [TOPIC] for [AUDIENCE] on [YOUR PAGE]. The desired length is roughly [WORD COUNT] words and the goal is [GOAL]. </context> <task> 1. Propose a logical outline with H1, H2, and H3 headings. 2. Under each heading, add one bullet describing what that section should cover. 3. Flag any sections where I will need to add data, screenshots, or examples. 4. Suggest a title and a one-line subtitle. </task>
Pro tip: Generate the outline first, then place your cursor under each heading and ask Notion AI to "Write a draft of this section".
Write a Standard Operating Procedure
3/30✨ What it does
Notion AI writes a numbered SOP on [YOUR PAGE] for [PROCESS NAME], done by [ROLE] when [TRIGGER], ending in [OUTCOME], with prerequisites and a checklist. You walk it once as a new hire would, then publish it for the team.
<context> I am documenting a repeatable process on [YOUR PAGE]. The process is [PROCESS NAME], performed by [ROLE], triggered when [TRIGGER]. The desired outcome is [OUTCOME]. </context> <task> 1. Write a numbered step-by-step SOP that a new hire could follow without help. 2. Add a short "Before you start" prerequisites list. 3. Add a "Common mistakes" callout with 3 pitfalls. 4. End with a checklist version of the steps for quick reference. </task>
Pro tip: Turn the final checklist into a Notion to-do list so the SOP doubles as a runnable template.
Turn Rough Notes Into a Polished Page
4/30✨ What it does
Notion AI turns messy shorthand about [TOPIC] on [YOUR PAGE] into a structured page [AUDIENCE] can read, with headings and complete sentences. You scan for anything it guessed, then share the cleaned page.
<context> Below are my rough notes on [YOUR PAGE]. They are messy, out of order, and full of shorthand. The topic is [TOPIC] and the intended reader is [AUDIENCE]. </context> <task> 1. Reorganize the notes into a logical structure with clear headings. 2. Rewrite each point as a complete, readable sentence or bullet. 3. Remove duplicates and merge overlapping ideas. 4. Add a short summary at the top capturing the 3 main takeaways. </task>
Pro tip: Run this on a selection of text so Notion AI only rewrites the rough notes and leaves your finished sections untouched.
Draft an Internal Announcement
5/30✨ What it does
Notion AI writes a short internal announcement of [CHANGE/NEWS] to [AUDIENCE] on [YOUR PAGE], leading with [KEY MESSAGE], the [DATE], and [ACTION REQUIRED]. You tweak the subject line, then post it where the team will see it.
<context> I need to announce [CHANGE/NEWS] to [AUDIENCE] inside [YOUR PAGE]. The key message is [KEY MESSAGE], it takes effect on [DATE], and people should [ACTION REQUIRED]. </context> <task> 1. Write a short, warm announcement with a clear subject line. 2. Lead with the single most important takeaway in the first sentence. 3. Add a bulleted "What this means for you" section. 4. Close with who to contact for questions: [CONTACT]. </task>
Pro tip: Ask Notion AI to "Change tone to more formal" or "more casual" to match your company’s voice in one click.
Summarizing Notes & Meetings
5 promptsSummarize Meeting Notes
6/30✨ What it does
Notion AI turns the [MEETING TYPE] notes on [YOUR PAGE] from [DATE] with [ATTENDEES] into a three-sentence summary, decisions, and owned actions. You confirm owners and dates, then send the cleaned notes after the meeting.
<context> The meeting notes on [YOUR PAGE] cover a [MEETING TYPE] held on [DATE] with [ATTENDEES]. The notes are detailed but unstructured. </context> <task> 1. Write a 3-sentence executive summary of what was discussed. 2. List all decisions made as a bulleted list. 3. Extract action items with owner and due date in the format "Owner — task — due date". 4. Note any open questions that were not resolved. </task>
Pro tip: Use Notion AI’s "Summarize" button at the top of meeting-notes pages to run this automatically on the whole page.
Extract Action Items Only
7/30✨ What it does
Notion AI pulls every commitment from [YOUR PAGE] about [PROJECT/MEETING] into an owner-tagged checklist, using [NAMES] where it can. You assign any blank owners, then work the list until each box is done.
<context> I need only the action items from the content on [YOUR PAGE]. The context is [PROJECT/MEETING] and the team members involved are [NAMES]. </context> <task> 1. Scan the page and pull out every commitment, task, or follow-up. 2. Output them as a checklist with one item per line. 3. Assign an owner where named, or mark "Unassigned". 4. Add a suggested due date based on any timing mentioned, or mark "No date". </task>
Pro tip: Paste the result into a Notion database with Person and Date properties so each action becomes a trackable record.
Summarize a Long Reference Doc
8/30✨ What it does
Notion AI distills the long [TOPIC] reference on [YOUR PAGE] into a two-sentence summary and 5 to 7 key points you can scan before a [MEETING/DECISION]. You read the flags, then open the full page only where you need depth.
<context> The document on [YOUR PAGE] is a long reference covering [TOPIC]. I want a summary I can scan before a [MEETING/DECISION]. </context> <task> 1. Write a TL;DR in 2 sentences. 2. Summarize the document into 5 to 7 key points. 3. For each point, note why it matters in a short clause. 4. Flag anything time-sensitive or requiring a decision. </task>
Pro tip: Add this summary as a toggle at the top of the page so readers can expand the full doc only when they need it.
Compare Two Sets of Notes
9/30✨ What it does
Notion AI compares [SET A] and [SET B] on [YOUR PAGE] about [TOPIC], listing where they agree, conflict, and leave gaps. You resolve the conflicts with the authors, then update the page that is now the source.
<context> I have two sets of notes on [YOUR PAGE]: [SET A] and [SET B], covering [TOPIC]. I want to understand where they agree and differ. </context> <task> 1. Summarize the main points of each set in one short paragraph. 2. Build a comparison list: points where they agree, and points where they conflict. 3. Highlight any gaps where one set has information the other lacks. 4. Recommend which open questions to resolve next. </task>
Pro tip: Keep both note sets on the same page and run this with the text selected so Notion AI has full context.
Turn a Call Transcript Into Minutes
10/30✨ What it does
Notion AI turns the raw [CALL TYPE] transcript on [YOUR PAGE] from [DATE] with [PARTICIPANTS] into formal minutes, dropping filler and listing decisions. You add any missed owner, then file the minutes on the project page.
<context> The content on [YOUR PAGE] is a raw transcript from a [CALL TYPE] on [DATE] with [PARTICIPANTS]. It includes filler, tangents, and crosstalk. </context> <task> 1. Write formal meeting minutes with attendees, date, and purpose. 2. Summarize discussion by topic, ignoring filler and small talk. 3. List decisions and action items separately. 4. Keep it under one page and neutral in tone. </task>
Pro tip: Drop the transcript into a Notion page first, then run the prompt so the minutes save in the same searchable workspace.
Database Content & Formulas
5 promptsFill a Database Property
11/30✨ What it does
Notion AI reads the [SOURCE PROPERTY] on a row in [YOUR PAGE/DATABASE] tracking [WHAT] and writes a concise [TARGET PROPERTY] to match. You spot-check a few rows, then generate the rest of the column.
<context> I am working in a Notion database on [YOUR PAGE/DATABASE] tracking [WHAT]. Each row has a [SOURCE PROPERTY] and I want to generate a [TARGET PROPERTY] for it. </context> <task> 1. For the current row, read the [SOURCE PROPERTY]. 2. Generate a concise value for [TARGET PROPERTY] (for example a summary, category, or tagline). 3. Keep it to [LENGTH] and consistent in style across rows. 4. Output only the value, no preamble. </task>
Pro tip: Use Notion AI’s "Autofill" feature on a property so this logic runs automatically for every new row.
Write a Notion Formula
12/30✨ What it does
Notion AI writes a working Notion formula for [YOUR PAGE/DATABASE] that uses [PROPERTY LIST] to reach [GOAL], plus a plain-English explanation of each part. You paste the formula, then test it on a known row before you roll it out.
<context> I need a Notion formula for a database on [YOUR PAGE/DATABASE]. The relevant properties are [PROPERTY LIST] with their types. I want the formula to [GOAL]. </context> <task> 1. Write the formula using current Notion formula syntax. 2. Explain in plain English what each part does. 3. Note which property type the formula should output (text, number, date, checkbox). 4. Suggest one edge case to test, such as an empty property. </task>
Pro tip: Paste the formula into the property editor and test the suggested edge case before applying it across the database.
Categorize Database Entries
13/30✨ What it does
Notion AI reads the [TEXT PROPERTY] on a [TOPIC] row in [YOUR PAGE/DATABASE] and picks one category from [CATEGORY OPTIONS] only. You review the odd rows, then accept the tags so filters stay clean.
<context> My database on [YOUR PAGE/DATABASE] has rows about [TOPIC] with a [TEXT PROPERTY]. I want to assign each one a category from this set: [CATEGORY OPTIONS]. </context> <task> 1. Read the [TEXT PROPERTY] for the current row. 2. Choose the single best-fit category from the allowed options only. 3. If nothing fits, return "Uncategorized" instead of inventing a new label. 4. Output only the category name. </task>
Pro tip: Restricting the model to your existing select options keeps the property clean and prevents duplicate tags.
Generate Database Item Descriptions
14/30✨ What it does
Notion AI writes a one-to-two sentence description for the current item in your [DATABASE TYPE] on [YOUR PAGE/DATABASE], weaving in [ATTRIBUTES]. You tweak the voice once, then generate descriptions down the database.
<context> I am building a [DATABASE TYPE] in Notion on [YOUR PAGE/DATABASE] (for example a CRM, content calendar, or product list). Each item has a name and a few attributes: [ATTRIBUTES]. </context> <task> 1. Write a one-to-two sentence description for the current item. 2. Weave in the key attributes naturally. 3. Match a [TONE] tone and keep length consistent across items. 4. Output only the description text. </task>
Pro tip: Set this as an AI-autofill property so descriptions stay in sync whenever attributes change.
Design a Database Schema
15/30✨ What it does
Notion AI plans a new database on [YOUR PAGE] to track [WHAT] for [USERS], with property types and views that support [KEY VIEWS]. You create those properties, then build the views and invite the team.
<context> I want to build a new Notion database on [YOUR PAGE] to track [WHAT]. The people using it are [USERS] and the key things I need to filter or sort by are [KEY VIEWS]. </context> <task> 1. Propose a list of properties with the right Notion property type for each. 2. Recommend which properties should be select, multi-select, relation, or formula. 3. Suggest 2 or 3 useful views (board, table, calendar) with their filters. 4. Note any related databases I should link with a relation. </task>
Pro tip: Build the recommended select and relation properties first so other AI prompts can autofill against them.
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Project & Task Breakdowns
5 promptsBreak a Goal Into Tasks
16/30✨ What it does
Notion AI breaks [GOAL] on [YOUR PAGE] into 5 to 10 sequenced tasks for [OWNER] by [DATE], with effort notes given [RESOURCES]. You assign the first tasks, then check dependencies before you start.
<context> I have a goal documented on [YOUR PAGE]: [GOAL]. The deadline is [DATE], the owner is [OWNER], and the resources available are [RESOURCES]. </context> <task> 1. Break the goal into 5 to 10 concrete, actionable tasks. 2. Order them in a sensible sequence and note any dependencies. 3. Add a rough effort estimate (S/M/L) per task. 4. Format as a checklist so I can convert it into a Notion task list. </task>
Pro tip: Turn the checklist into database rows with a Status and Effort property to track the project visually on a board.
Build a Project Timeline
17/30✨ What it does
Notion AI maps a phase-by-phase timeline for [PROJECT] on [YOUR PAGE] from [START DATE] to [END DATE], with milestones, overlaps, and a critical path across [PHASES] for [TEAM]. You place the dates on the calendar, then protect that path.
<context> I am planning [PROJECT] on [YOUR PAGE]. It starts [START DATE] and must finish by [END DATE]. The major phases are [PHASES] and the team is [TEAM]. </context> <task> 1. Lay out a phase-by-phase timeline with suggested start and end dates. 2. Identify milestones and the critical path. 3. Flag where phases overlap or could be parallelized. 4. Note the top 3 schedule risks and a mitigation for each. </task>
Pro tip: Recreate the phases as entries in a Notion timeline-view database to get a visual Gantt-style layout.
Plan a Sprint
18/30✨ What it does
Notion AI plans a [DURATION] sprint for [TEAM] on [YOUR PAGE] that fits [CAPACITY], serves [SPRINT GOAL], and cuts from [PRIORITIES]. You lock the sprint goal, then refuse anything that does not fit the weeks.
<context> I am planning a [DURATION] sprint for [TEAM] on [YOUR PAGE]. Team capacity is [CAPACITY] and the backlog priorities are [PRIORITIES]. The sprint goal is [SPRINT GOAL]. </context> <task> 1. Recommend which backlog items fit the sprint given the capacity. 2. Write a one-line sprint goal statement. 3. Suggest how to group items into workstreams or owners. 4. List what to explicitly leave out and why. </task>
Pro tip: Link this plan to your tasks database with a relation so completed items update the sprint status automatically.
Run a Weekly Planning Review
19/30✨ What it does
Notion AI turns the open work on [YOUR PAGE] for the week of [WEEK] into a ranked plan given [PRIORITIES] and [HOURS] of focus time. You finish the top three first, then park what it said to defer.
<context> The content on [YOUR PAGE] holds my open tasks and notes for the week of [WEEK]. My top priorities are [PRIORITIES] and my available focus time is [HOURS]. </context> <task> 1. Group my open tasks by priority and theme. 2. Recommend the 3 most important things to finish this week. 3. Suggest what to defer or delegate given my limited focus time. 4. Output a clean, ordered to-do list for the week. </task>
Pro tip: Run this every Monday on a recurring planning page so Notion AI always has the latest tasks in context.
Identify Risks and Blockers
20/30✨ What it does
Notion AI lists the top risks and blockers for [PROJECT] on [YOUR PAGE] at [STATUS], rated by likelihood and impact, with a mitigation for each of [CONCERNS]. You assign an owner to each risk, then act on the high ones this week.
<context> The project notes on [YOUR PAGE] describe [PROJECT] with status [STATUS]. The current concerns and dependencies mentioned are [CONCERNS]. </context> <task> 1. Identify the top risks and current blockers from the notes. 2. Rate each by likelihood and impact (high/medium/low). 3. Suggest a concrete mitigation or next step for each. 4. Flag which blockers need a decision from leadership. </task>
Pro tip: Track each risk as a row in a database with Likelihood and Impact select properties to spot the biggest threats.
Knowledge-Base Q&A
5 promptsAnswer From the Workspace
21/30✨ What it does
Notion AI answers [QUESTION] about [TOPIC] using only workspace pages related to [PROJECT/AREA], and cites where it found the answer. You open the cited pages, then treat anything uncited as something to verify.
<context> I am using Notion AI Q&A to search across my workspace. My question is about [TOPIC] and I expect the answer lives in pages related to [PROJECT/AREA]. </context> <task> 1. Answer my question: [QUESTION]. 2. Base the answer only on content found in the workspace. 3. Cite which pages or documents the answer came from. 4. If the workspace does not contain the answer, say so clearly instead of guessing. </task>
Pro tip: Use the dedicated "Q&A" mode rather than inline AI so it searches all connected pages, not just the current one.
Find the Latest Decision
22/30✨ What it does
Notion AI searches the workspace for decisions on [TOPIC], states the most recent one plainly, and flags older notes that no longer apply. You act on the current decision, then archive or mark the outdated pages.
<context> Decisions about [TOPIC] are scattered across multiple pages in my workspace. I need to know the current, most recent decision and avoid acting on outdated notes. </context> <task> 1. Search the workspace for decisions related to [TOPIC]. 2. Identify the most recent one and state it plainly. 3. Note when and where it was decided, with the source page. 4. Mention any earlier conflicting decisions that are now superseded. </task>
Pro tip: Add decision dates to your notes pages so Notion AI can reliably tell which version is the latest.
Onboard From Existing Docs
23/30✨ What it does
Notion AI finds the most relevant workspace pages for a new [ROLE] in [AREAS], one-line each, and builds a short reading order. You follow that order in your first week, then ask about anything still missing.
<context> I am a new [ROLE] and need to get up to speed using my team’s Notion workspace. The areas I care about are [AREAS] and I have limited time. </context> <task> 1. Find the most relevant pages for [AREAS] in the workspace. 2. Summarize what each one covers in one line. 3. Build a recommended reading order from foundational to advanced. 4. List the 5 things I most need to know to start contributing. </task>
Pro tip: Save the generated reading order as a checklist page and share it with every new hire in the same role.
Locate a Policy or Process
24/30✨ What it does
Notion AI finds the official policy or process for [TOPIC] in the workspace, summarizes the rules, and points to the source page. You follow those steps, then open the source if a detail still matters.
<context> I need to find the official policy or process for [TOPIC] somewhere in my workspace, but I am not sure which page holds it. </context> <task> 1. Search the workspace for the relevant policy or process. 2. Summarize the key rules or steps in plain language. 3. Link to the source page so I can read the full version. 4. Note if multiple pages cover this and which looks most authoritative. </task>
Pro tip: Keep canonical policies in one parent page so Q&A consistently points people to the authoritative source.
Synthesize Across Multiple Pages
25/30✨ What it does
Notion AI pulls facts about [TOPIC] from across the workspace into one summary and notes contradictions. You resolve the clashes with page owners, then keep the summary as the short version.
<context> Information about [TOPIC] is spread across several pages in my workspace. I want one consolidated answer rather than reading each page separately. </context> <task> 1. Pull the relevant facts about [TOPIC] from across the workspace. 2. Reconcile them into a single coherent summary. 3. Note any contradictions you find between pages. 4. List the source pages used so I can verify. </task>
Pro tip: After synthesizing, paste the result into a single canonical page so future searches return one clean source.
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Writing Improvement
5 promptsImprove Clarity and Flow
26/30✨ What it does
Notion AI rewrites the wordy [TOPIC] draft on [YOUR PAGE] for [AUDIENCE] so it flows, without changing your meaning or headings. You compare it to the original, then keep the clearer version.
<context> The selected text on [YOUR PAGE] is a draft about [TOPIC] for [AUDIENCE]. It feels wordy and hard to follow. </context> <task> 1. Rewrite the text for clarity and smooth flow. 2. Break long sentences into shorter ones where it helps. 3. Keep my meaning and key facts intact. 4. Preserve any formatting, headings, and links already present. </task>
Pro tip: Select only the rough paragraph before running this so Notion AI improves it in place rather than rewriting the whole page.
Adjust Tone
27/30✨ What it does
Notion AI rewrites the selected text on [YOUR PAGE] from [CURRENT TONE] into [TARGET TONE] for [AUDIENCE], keeping the same message and length. You read it once, then paste it back if the new tone fits.
<context> The selected text on [YOUR PAGE] is written for [AUDIENCE] and the current tone is [CURRENT TONE]. I need it to sound [TARGET TONE]. </context> <task> 1. Rewrite the text in the [TARGET TONE] tone. 2. Keep the same core message and length. 3. Adjust word choice and sentence rhythm to fit the tone. 4. Avoid clichés and corporate filler. </task>
Pro tip: Notion AI has built-in tone presets, but a custom [TARGET TONE] in the prompt gives you finer control over voice.
Fix Grammar and Spelling
28/30✨ What it does
Notion AI fixes grammar, spelling, and punctuation on [YOUR PAGE] for [TOPIC] in [LANGUAGE], without changing meaning, tone, or formatting. You accept the corrections, then publish the page.
<context> The selected text on [YOUR PAGE] may contain grammar, spelling, or punctuation errors. The content is [TOPIC] and should stay in [LANGUAGE]. </context> <task> 1. Correct all grammar, spelling, and punctuation issues. 2. Do not change the meaning, tone, or formatting. 3. Keep technical terms and proper nouns exactly as written. 4. Return only the corrected text. </task>
Pro tip: Run this as a final pass on selected text just before sharing a page externally.
Tighten and Shorten
29/30✨ What it does
Notion AI shortens the [TOPIC] text on [YOUR PAGE] to [TARGET LENGTH] for [AUDIENCE], cutting filler while keeping every essential point. You check nothing important vanished, then use the tighter version.
<context> The selected text on [YOUR PAGE] is too long. It covers [TOPIC] for [AUDIENCE] and I need it under [TARGET LENGTH]. </context> <task> 1. Cut redundancy, hedging, and filler. 2. Shorten the text to fit [TARGET LENGTH]. 3. Keep every essential point and any required detail. 4. Preserve formatting like bullets and headings. </task>
Pro tip: Pair this with Notion AI’s "Make shorter" command and run it twice for very dense source text.
Translate a Page
30/30✨ What it does
Notion AI translates [YOUR PAGE] from [SOURCE LANGUAGE] into [TARGET LANGUAGE] for [AUDIENCE], keeping headings and a natural [TOPIC] read. You have a native speaker skim it, then share the translated page.
<context> The content on [YOUR PAGE] is written in [SOURCE LANGUAGE] about [TOPIC]. I need a version in [TARGET LANGUAGE] for [AUDIENCE]. </context> <task> 1. Translate the text accurately into [TARGET LANGUAGE]. 2. Use natural phrasing a native speaker would use, not literal word-for-word. 3. Keep formatting, headings, and links intact. 4. Leave proper nouns and product names untranslated. </task>
Pro tip: Duplicate the page first and translate the copy so you keep the original in your workspace for reference.
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