ChatGPT Prompts to Write Welcome Messages
Not sure what to say to a new coworker, neighbor, or customer? Paste in their name and a few details, and these prompts help ChatGPT draft something warm and specific in seconds.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Welcoming a new coworker
4 promptsWelcome email from a manager
1/20✨ What it does
This prompt writes two welcome emails from a manager to [new hire name], joining [team/department] as [job title], mentioning excitement about [specific skill or experience they bring], one more formal and one more casual. Send the tone that matches how your team actually talks.
Write a warm welcome email from a manager to [new hire name], who is joining the [team/department] as our new [job title]. Mention that we're excited about [specific skill or experience they bring] and give me two versions, one more formal and one more casual.
Pro tip: Add one personal detail from their interview so it doesn't read like a template.
Slack welcome message from a teammate
2/20✨ What it does
This prompt writes three short Slack welcomes to [new coworker name], who joined [team name] as [job title], mentioning that you sit near [location or channel]. Drop the friendliest one in Slack on their first day.
Help me write a short Slack welcome message to [new coworker name], who just joined our [team name] team as [job title]. Keep it friendly and casual, mention that I sit near [location or channel], and give me three quick options I can pick from.
Pro tip: Keep it under two sentences so it reads like a real chat message, not an announcement.
Group card message for a new hire
3/20✨ What it does
This prompt writes five short, different welcome-card lines for [new coworker name], starting as [job title] on [start date], so the team card does not look copy-pasted. Pick one line for your signature, then let others choose theirs.
Give me five short, friendly messages I could write in a welcome card for [new coworker name], who is starting as our new [job title] on [start date]. Each one should be a different sentence or two so the whole team's card doesn't look copy-pasted.
Pro tip: Pick two or three different ones and space them out across the card so it looks handwritten by different people.
Welcome speech for a team meeting
4/20✨ What it does
This prompt drafts two spoken welcomes under 45 seconds introducing [new coworker name] as [job title] from [previous company or background], one warm and one lightly funny. Practice the one you will say, then use it at the next team meeting.
Draft a short spoken welcome for me to say at our next team meeting, introducing [new coworker name] who is joining as [job title] and coming from [previous company or background]. Keep it under 45 seconds when read aloud and give me two tone options, warm and lightly funny.
Pro tip: Practice it once out loud, a script that reads well often sounds stiff when spoken.
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Welcoming a new neighbor
4 promptsWelcome note left at their door
5/20✨ What it does
This prompt writes two friendly door notes for [new neighbor name/family], who moved into [house number or street name], mentioning you are at [my house description or number] if they need anything. Leave the brief one with a treat, or use the longer take if you have more to say.
Write a short, friendly note I can leave at the door for [new neighbor name/family], who just moved into [house number or street name]. Mention that I'm at [my house description or number] if they ever need anything, and give me two versions, one brief and one a bit longer.
Pro tip: Include your name and one useful local tip, like trash day, so it's genuinely helpful.
Text introducing yourself to a new neighbor
6/20✨ What it does
This prompt writes two casual texts introducing yourself to [new neighbor name] at [address or house description], mentioning [something helpful, like a local recommendation] and offering [specific offer]. Send one after you add a real tip you can actually give.
Help me write a friendly text message introducing myself to [new neighbor name], who just moved in at [address or house description]. I want to mention [something helpful, like a local recommendation] and offer to help with [specific offer]. Give me two casual versions.
Pro tip: Send it a few days after they move in, not moving day itself, when things are calmer.
Welcome card for a family moving in
7/20✨ What it does
This prompt writes two welcome card messages for [new neighbor family name], a family with [number of kids or pets] who moved onto [street name], one shorter and one longer. Copy the length that fits your card, then sign your household names.
Write a warm welcome card message for [new neighbor family name], a family with [number of kids or pets] who just moved onto [street name]. Mention that we're happy to have them nearby and give me one shorter and one longer version.
Pro tip: If they have kids, mention a nearby park or school, it makes the welcome feel useful, not just polite.
Neighborhood group chat welcome post
8/20✨ What it does
This prompt drafts two neighborhood group-chat posts introducing [new neighbor name] at [street name or house number], one casual and one that also shares a quick tip. Post it, then let the thread say hi.
Draft a short welcome post for our neighborhood group chat, introducing [new neighbor name] who just moved into [street name or house number]. Ask everyone to say hi and give me two versions, one casual and one that also shares a quick neighborhood tip.
Pro tip: Tag or mention a couple of specific neighbors by name so the welcome doesn't go unanswered.
Welcoming a new baby
4 promptsCard message for a friend's new baby
9/20✨ What it does
This prompt writes two new-baby card messages for [friend's name], who welcomed a [son/daughter] named [baby's name], around 2 to 3 sentences, one sweet and simple and one more heartfelt. Write the one you like in the card, then sign it.
Write a warm message for a new baby card for [friend's name], who just welcomed a [son/daughter] named [baby's name]. Keep it around 2 to 3 sentences and give me two versions, one sweet and simple and one a little more heartfelt.
Pro tip: Mention the baby's name specifically, it makes the card feel personal instead of generic.
Text to send right after the birth
10/20✨ What it does
This prompt writes three short congratulations texts to [friend or family member name] right after they had their baby [baby's name or gender], warm but brief for exhausted new parents. Send one in the first day, then do not expect a fast reply.
Help me write a short congratulations text to send [friend or family member name] right after they had their baby [baby's name or gender]. Keep it warm but brief since they're exhausted, and give me three quick options.
Pro tip: Skip questions in the first message, save 'how are you feeling' for a few days later.
Group gift card message from coworkers
11/20✨ What it does
This prompt writes two group gift messages from the [team or department name] for [coworker name], who had a [son/daughter], one warm and one with a light joke about sleep. Include it with the pooled gift, then pass the card around.
Write a message we can include with a group baby gift from the team for [coworker name], who just had a [son/daughter]. Mention it's from the whole [team or department name] and give me two versions, one warm and one with a light joke about sleep.
Pro tip: If it's from a group, say 'from all of us at [team name]' so no one feels left out.
Congratulations message for an adoption
12/20✨ What it does
This prompt writes two congratulations messages for [friend or family member name], who adopted a [son/daughter] named [child's name if known], joyful and inclusive of their whole journey, in different lengths. Send the length that fits a text or a card.
Write a congratulations message for [friend or family member name], who just adopted a [son/daughter] named [child's name if known]. Keep the tone joyful and inclusive of their whole journey, and give me two versions of different lengths.
Pro tip: Avoid phrases like 'finally' or references to how long they waited unless they've brought it up themselves.
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Welcoming a new member to a group
4 promptsWelcome message for a new club member
13/20✨ What it does
This prompt writes two welcome messages for [new member name] joining [club or hobby group name], mentioning [something specific about the group, like meeting time or a tradition], one for email and one for a group chat. Send it on the channel new people actually check.
Write a friendly welcome message for [new member name], who just joined our [club or hobby group name] as a new member. Mention [something specific about the group, like meeting time or a tradition] and give me two versions, one for email and one for a group chat.
Pro tip: Include one concrete next step, like when the next meeting is, so the welcome doubles as useful info.
Welcome post for a new faith community member
14/20✨ What it does
This prompt writes two warm welcomes for [new member name] joining [church, temple, or faith group name], glad to have them in [group or ministry name], one for a printed bulletin and one for a text. Put the bulletin line in print, or text the shorter take.
Help me write a warm welcome message for [new member name], who just joined our [church, temple, or faith group name]. Mention that we're glad to have them as part of [group or ministry name] and give me two versions, one for a printed bulletin and one for a text message.
Pro tip: Keep the tone welcoming rather than instructional, save the 'how things work' details for a separate follow-up.
Welcome message for a new sports team member
15/20✨ What it does
This prompt writes two short welcomes for [new player name], who joined your [sport name] team as a [position or role], excited for the [season or upcoming game], one for the group chat and one more formal for email. Post the chat version, or email the formal one if that is how your team works.
Write a short welcome message for [new player name], who just joined our [sport name] team as a [position or role]. Mention we're excited to have them for the [season or upcoming game] and give me two versions, one for the team group chat and one more formal for an email.
Pro tip: Mention the next practice or game date so the message is useful, not just friendly.
Welcome email for a new volunteer
16/20✨ What it does
This prompt writes two welcome emails for [new volunteer name], who signed up to help with [organization or cause name], one focused on thanks and one that also includes their first task or orientation date. Send the version that matches whether they already have a start date.
Write a welcome email for [new volunteer name], who just signed up to help with [organization or cause name]. Mention that we're thankful for their time and give me two versions, one that focuses on gratitude and one that also includes their first task or orientation date.
Pro tip: Volunteers stick around longer when the first message thanks them before it asks anything of them.
Welcoming a new customer or client
4 promptsWelcome email after a first purchase
17/20✨ What it does
This prompt writes two welcome emails for [customer name] after a first purchase of [product or service] from [business name], covering what to expect next, one warm and conversational and one shorter and more direct. Load it into your email tool, then send it after the order.
Write a welcome email for a customer named [customer name] who just made their first purchase of [product or service] from [business name]. Mention what to expect next and give me two versions, one warm and conversational and one shorter and more direct.
Pro tip: Include one clear next step, like a tracking link or account setup, so it's helpful, not just friendly.
Welcome message for a new client
18/20✨ What it does
This prompt writes two welcome messages for new client [client name], who signed on for [service, like consulting or coaching], looking ahead to [their goal or project], one for email and one for a text. Send it the day they sign, then follow with the first next step.
Write a welcome message for a new client named [client name], who just signed on for [service, like consulting or coaching]. Mention that I'm looking forward to working together on [their goal or project] and give me two versions, one for email and one for a text.
Pro tip: Name their specific goal, not just 'working together', it shows you were actually listening.
Welcome text for a new subscriber
19/20✨ What it does
This prompt writes three short welcome texts for someone who subscribed to [newsletter, list, or service name], saying what they will get and how often, like weekly. Test one version on new signups, then keep the one people actually read.
Write a short welcome text for someone who just subscribed to [newsletter, list, or service name]. Mention what they'll get and how often, like [frequency, e.g. weekly], and give me three short versions I can test.
Pro tip: Set expectations on frequency right away, it's the biggest driver of unsubscribes later.
Welcome message for a new member joining a loyalty program
20/20✨ What it does
This prompt writes two welcome messages for [customer name], who joined [loyalty program or membership name] at [business name], naming their first perk like [specific perk or discount], one enthusiastic and one more low-key. Send the energy that matches your brand.
Write a welcome message for [customer name], who just joined our [loyalty program or membership name] at [business name]. Mention their first perk, like [specific perk or discount], and give me two versions, one enthusiastic and one more low-key.
Pro tip: Lead with the perk they get right now, not the ones they'll unlock later, it makes joining feel worth it immediately.
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