ChatGPT decision memo prompts for one-page records executives can sign in five minutes
Paste options, constraints, and stakeholder notes. ChatGPT drafts the decision memo with tradeoffs and open risks tagged [VERIFY]. The decision maker owns the call.
In short: This page contains 15 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Frame the decision
3 promptsDecision question line
1/15✨ What it does
ChatGPT writes the decision question, context, and due date without recommending yet. Decision maker confirms the question before options work.
Notes: [PASTE]. Write a single decision question line, context in 3 sentences, and decision due date [DATE OR VERIFY]. No recommendation yet.
Pro tip: Bad memos fail on the question. One line, one decision.
Constraints list
2/15✨ What it does
ChatGPT separates hard constraints from soft preferences in your notes. Validate [VERIFY] constraints with finance or legal before scoring options.
From notes: [PASTE], list hard constraints and soft preferences. Tag unconfirmed constraints [VERIFY].
Pro tip: Hard vs soft prevents options that violate budget silently.
Stakeholder stakes
3/15✨ What it does
ChatGPT tables stakeholder stakes and concerns from your notes paste. Interview every [VERIFY] stakeholder before you circulate the final memo.
Stakeholders: [PASTE]. Table: name or role, stake, concern, success metric. Missing names VERIFY.
Pro tip: Stakeholder table stops surprise no votes in the meeting.
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Options analysis
3 promptsThree option summaries
4/15✨ What it does
ChatGPT summarizes three options with pros, cons, and cost placeholders. Finance fills [VERIFY] costs before circulation.
Options from notes: [PASTE]. For each: summary, pros, cons, cost [COST OR VERIFY], timeline [TIME OR VERIFY]. Max 120 words per option.
Pro tip: Three options is the sweet spot. Two is false binary; five is unread.
Comparison matrix
5/15✨ What it does
ChatGPT builds a comparison matrix from criteria and notes with VERIFY on missing scores. Decision maker assigns weights if using weighted mode.
Criteria: [PASTE LIST]. Options: [OPTION NAMES]. Build weighted or unweighted matrix with cells from notes only. Tag missing scores VERIFY.
Pro tip: Matrix cells need a source note. Guessed scores are theater.
Do nothing option
6/15✨ What it does
ChatGPT adds do-nothing with cost of delay and revisit date from context. Include it even if unpopular; it anchors urgency.
Add a do-nothing option to memo context: [PASTE]. Cost of delay, risks, when we must revisit [DATE OR VERIFY].
Pro tip: Do nothing is always an option. Memos that skip it bias toward action.
Recommendation
3 promptsRecommendation paragraph
7/15✨ What it does
ChatGPT writes a 150-word recommendation with tradeoffs from your reasons. Sponsor owns the call; strengthen or cut VERIFY reasons.
Recommend [OPTION] because: [PASTE REASONS]. Write 150-word recommendation with explicit tradeoffs accepted. Tag weak reasons VERIFY.
Pro tip: Recommendation names what we are not doing and why that is OK.
Dissent section
8/15✨ What it does
ChatGPT writes a fair dissent paragraph and mitigation from known dissent notes. Include it in the memo sent to decision makers.
Known dissent: [PASTE]. Write a fair dissent paragraph and how we mitigate the dissent concern. No strawman.
Pro tip: Real dissent in the memo builds trust. Buried dissent builds politics.
Decision record block
9/15✨ What it does
ChatGPT fills a decision record block from draft with name and review placeholders. Decision maker signs the block in the meeting.
Template: decision, date, decision maker [NAME OR VERIFY], options considered, chosen option, review date. Fill from draft: [PASTE].
Pro tip: Signed record block goes in the wiki the same day as the vote.
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Risk and rollout
3 promptsTop risks if we choose
10/15✨ What it does
ChatGPT lists top five risks and mitigations if [OPTION] is chosen. Assign owners before approval, not after launch.
If we choose [OPTION], list top 5 risks, mitigation, owner. Source: [PASTE]. Unknown owner VERIFY.
Pro tip: Risk section is about the chosen path, not all paths equally.
Implementation next steps
11/15✨ What it does
ChatGPT writes seven implementation steps with owner and week placeholders. PM converts to project plan after sign-off.
Chosen option: [OPTION]. Write 7 next steps with owner and week [WEEK OR VERIFY]. No new scope.
Pro tip: Next steps start with comms and owner assignment, not architecture diagrams.
Metrics to watch
12/15✨ What it does
ChatGPT tables success metrics with baseline placeholders from paste. Analytics confirms baselines before review cadence starts.
Success metrics for decision: [PASTE]. Table: metric, baseline [BASELINE OR VERIFY], target, review cadence.
Pro tip: Metrics without baseline become arguments later. VERIFY is honest.
Communication
3 promptsAnnounce decision email
13/15✨ What it does
ChatGPT drafts decision announcement email from record with memo link placeholder. Send after decision maker approves wording.
Decision: [PASTE RECORD]. Draft announcement email to [AUDIENCE]: decision, why one paragraph, what happens next, link to memo [LINK OR VERIFY].
Pro tip: Announcement email links to full memo. Do not decide by email alone.
Meeting decision slide
14/15✨ What it does
ChatGPT turns memo summary into one slide with 60-word speaker notes. Present slide, then open for questions, not the reverse.
Turn memo summary: [PASTE] into one slide outline: title, 3 bullets, decision line, next step. Speaker notes 60 words.
Pro tip: One slide forces clarity. Attach memo for depth.
Reopen criteria
15/15✨ What it does
ChatGPT writes reopen criteria with triggers and owner from risks paste. Pin criteria in the decision wiki page.
Write when we reopen this decision: triggers, data needed, owner [NAME OR VERIFY]. From risks: [PASTE].
Pro tip: Decisions without reopen criteria stay wrong too long. Define the trigger.
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