Wedding Planner Prompts for Couples, Vendors, and Flawless Days

Initial bridal consultation questions. Include: their love story, vision for wedding day, priorities (ranking: food, photos, music, decor), budget reality, guest count, venue preferences, timeline flexibility, family dynamics. Discovery not pitch.

Present 3-tier wedding planning services. Couple type: [describe]. Include: full planning (lead client type), partial planning, month-of coordination, specific inclusions per tier, pricing rationale, ideal client for each. Guide their choice.

Budget reality conversation with couple. Their budget: [specify]. Their vision: [specify — often mismatched]. Include: honest realistic assessment, priority conversation, where to spend vs save, compromise options, no-judgment tone. Set achievable expectations.

Handle difficult couple situation. Issue: [family drama / indecision / partner conflict / scope creep]. Include: professional empathy, facilitation not mediation, scope boundary maintenance, when to escalate, contract reference. Planner role clear.

Vendor outreach for wedding. Vendor type: [florist / caterer / photographer / band]. Couple details: [describe]. Include: event details, specific asks, timeline, budget range, my planner credentials, partnership preference. Professional brief.

Review vendor contract. Vendor: [describe]. Contract: [summarize]. Include: identify red flags, ambiguous language, missing protections (cancellation, weather, force majeure), payment schedule concerns, compare to industry standard. Protect client.

Wedding day timeline. Ceremony: [time]. Reception: [time]. Guest count: [specify]. Include: getting ready, first look, ceremony, cocktail hour, reception events minute-by-minute, buffer time, vendor call times, departure. Realistic with buffers.

Vendor communication tracker. Wedding: [date + venue]. Include: all vendors + roles, contact info, payment status + due dates, confirmation status, day-of arrival times, specific coordination notes, emergency contacts. One-page reference.

Wedding design concept. Vibe: [describe]. Budget: [specify]. Venue: [describe]. Include: color palette, florals (seasonal), linens + tableware, lighting approach, signage style, unique touches, Pinterest-worthy polish. Cohesive aesthetic.

Seating chart strategy. Guest count: [specify]. Family complexity: [describe]. Include: family grouping logic, complicated relationships navigated diplomatically, solo guest placement, accessibility considerations, chart format. Diplomatic puzzle.

Day-of emergency kit + protocol. Include: kit contents (safety pins, stain remover, snacks, tools), common scenarios (stained dress, weather, vendor no-show, drunk guest), response procedures, when to involve couple vs handle silently. Preparation is everything.

Rehearsal structure. Wedding: [describe]. Include: ceremony walkthrough, bridal party positioning, timing + cues, family roles, officiant coordination, venue logistics review, post-rehearsal dinner handoff. Clear calm rehearsal.

Pricing for wedding planning services. Market: [describe]. Include: full planning % of total wedding budget (10-15% typical), partial planning flat fees, coordination-only pricing, ancillary services, premium positioning rationale.

Marketing strategy for wedding planner. Niche: [describe — luxury / destination / LGBTQ+ / cultural]. Include: Instagram content calendar, vendor relationship building, editorial submissions, real wedding features, bridal show strategy, referral program.

Post-wedding testimonial request. Couple: [describe]. Include: gratitude for trust in their day, specific ask (Google review + Instagram tag + written testimonial), easy process, appreciation regardless, honeymoon thoughtful timing.