Prompt Library

Copilot Prompts for Word That Edit What You Paste

15 copy-paste prompts

Comments, tighten passes, and in-place edits in Microsoft 365 Copilot. Paste the doc, name the audience, and mark gaps [VERIFY]. No invented quotes or policies.

In short: This page contains 15 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.

By Louis Corneloup · Founder, Techpresso

Last updated September 15, 2026·Hand-curated & tested by the AI Academy team

Tighten a pasted doc

3 prompts

Cut length without losing facts

1/15

✨ What it does

Copilot tightens your doc for [AUDIENCE] and separates optional cuts from required ones. Accept required cuts only after you verify numbers still match.

Tighten this pasted doc for [AUDIENCE] by about [PERCENT]% shorter. Keep all numbers, names, and dates. Show a short list of cuts marked optional vs required. Tag anything unclear as [VERIFY]. [PASTE DOC]

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Pro tip: Select the section in Word when you can. Copilot edits selection more reliably than a wall of paste.

Plain language pass

2/15

✨ What it does

Copilot rewrites your paste for [READING LEVEL] and lists unchanged jargon as [VERIFY]. Read aloud once. If you stumble, tighten that paragraph again.

Rewrite this paste in plain language for [READING LEVEL]. Keep meaning, shorten sentences, replace jargon with everyday words, and list terms you left unchanged as [VERIFY]. [PASTE DOC]

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Pro tip: Name a grade level or audience. Plain language without a target becomes vague.

Active voice conversion

3/15

✨ What it does

Copilot converts passive lines to active where possible and explains any passive lines kept. Fix legal or quote lines yourself before you publish.

Convert passive sentences in this paste to active voice where possible. Leave quotes unchanged. Output the revised text plus a 5-line table: original snippet, revised snippet, reason kept passive if kept. [PASTE DOC]

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Pro tip: Quotes and legal disclaimers often must stay passive. Tell Copilot to skip a section if needed.

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Comments and review

3 prompts

Comment pass for a reviewer

4/15

✨ What it does

Copilot adds inline [COMMENT: text] flags for weak claims and tone issues. Resolve each comment in Word before you send to the real reviewer.

Add review comments to this paste as if you are [REVIEWER ROLE]. Flag weak claims, missing sources, and tone issues. Use [COMMENT: text] inline. No new facts. [PASTE DOC]

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Pro tip: Copilot comments are a first pass, not a substitute for your subject expert.

Track consistency of terms

5/15

✨ What it does

Copilot picks one house style for [TERM A] vs [TERM B] and lists lines to change. Apply changes in Word with Find, then spot-check [VERIFY] lines.

Scan this paste for inconsistent terms ([TERM A] vs [TERM B]). Propose one house style choice and list every line to change. Mark uncertain lines [VERIFY]. [PASTE DOC]

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Pro tip: Paste your official glossary if you have one. Copilot will follow it when you include it.

Executive summary at top

6/15

✨ What it does

Copilot writes a 120-word summary for [AUDIENCE] and lists uncovered sections as [VERIFY]. Insert the summary in Word, then fill gaps the doc actually needs.

Write a 120-word executive summary at the top of this paste for [AUDIENCE]. Use only facts from the doc. Below it, list three doc sections the summary does not cover, marked [VERIFY] if not in text. [PASTE DOC]

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Pro tip: If the doc lacks data for the summary, fix the doc. Do not let Copilot invent the headline number.

Structure and headings

3 prompts

Heading outline from chaos

7/15

✨ What it does

Copilot proposes H1/H2/H3 labels and maps paragraphs, flagging orphans as [VERIFY]. Apply headings in Word, then move orphan paragraphs manually.

This paste has weak headings. Propose an outline with H1/H2/H3 labels and map each paragraph to a heading. Do not move content yet. Flag orphan paragraphs [VERIFY]. [PASTE DOC]

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Pro tip: Outline first, move second. Copilot loses thread if you ask for both at once.

Turn bullets into narrative

8/15

✨ What it does

Copilot turns bullets into narrative paragraphs for [AUDIENCE] without dropping facts. Compare paragraph by paragraph to the bullets before you delete the original list.

Convert these bullet sections into short narrative paragraphs for [AUDIENCE], one paragraph per section. Keep every bullet fact. Tag missing transitions [VERIFY]. [PASTE BULLETS]

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Pro tip: Keep the bullets until you sign off. Narrative passes hide missing facts easily.

Table of contents check

9/15

✨ What it does

Copilot lists TOC entries and flags missing numbering or page breaks as [VERIFY]. Update heading styles in Word, then refresh the TOC field.

From this pasted outline, list TOC entries Word should generate and note which headings are missing numbering. Tag sections that need a manual page break [VERIFY]. [PASTE OUTLINE]

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Pro tip: TOC quality follows heading styles. Fix styles before you blame Copilot.

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Tone for external send

3 prompts

Client-ready strip internal lines

10/15

✨ What it does

Copilot strips internal lines for [CLIENT TYPE] and lists removals at the end. Read the removal list carefully. Put back anything the client still needs.

Prepare this paste for external [CLIENT TYPE]. Remove internal names, costs, and snark. List everything removed at the end. Tag anything ambiguous [VERIFY]. [PASTE DOC]

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Pro tip: Copilot cannot know your NDA context. You approve the removal list.

Polite no from legal tone

11/15

✨ What it does

Copilot rewrites the rejection for [AUDIENCE] while keeping the legal reason verbatim. Legal still reviews before send. Softening tagged [VERIFY] is your call.

Rewrite this rejection paragraph for [AUDIENCE] to be firm and polite. Keep the legal reason verbatim from the paste. Do not add new promises. Mark added softening as [VERIFY]. [PASTE PARAGRAPH]

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Pro tip: Paste the exact legal sentence first. Copilot should not paraphrase compliance language.

Accessibility skim

12/15

✨ What it does

Copilot lists accessibility fixes and [IMAGE: desc] placeholders without inventing image content. Add real alt text yourself before publish.

Review this paste for accessibility writing: sentence length, heading order, alt text placeholders for [N] images noted as [IMAGE: desc]. List fixes. Do not invent image content. [PASTE DOC]

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Pro tip: If images are not described in the paste, Copilot must not guess what they show.

What not to do in Word

3 prompts

No invented quotes

13/15

✨ What it does

Copilot refuses to invent a [PERSON] quote and offers a [VERIFY] placeholder. Replace placeholders only with real sourced quotes.

Act as Copilot. I need a quote from [PERSON] supporting [CLAIM]. I did not paste a source. Refuse to invent the quote. Offer a [VERIFY] placeholder line instead.

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Pro tip: This prompt blocks the most common Word Copilot failure mode.

Do not change numbers silently

14/15

✨ What it does

Copilot revises for clarity with numbers locked and marks new numbers as [VERIFY: needs source]. Scan the number diff before you accept edits.

Revise this paste for clarity but lock every number and date. If a change requires a new number, stop and write [VERIFY: needs source]. Show a diff of number lines only. [PASTE DOC]

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Pro tip: Run this before any clarity pass on financial or legal docs.

Refuse policy invention

15/15

✨ What it does

Copilot refuses to invent [POLICY NAME] and lists what you must paste for a safe rewrite. Paste the official policy PDF text, then rerun.

I need our [POLICY NAME] restated. I did not paste the policy. Refuse to invent rules. Give a checklist of what I must paste for a safe rewrite.

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Pro tip: Policy restate without source is liability. Paste first, rewrite second.

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Frequently Asked Questions

No. These prompts stay inside Copilot's official product. It stays inside Microsoft 365 Copilot for Word. If a setting is missing on your plan, the prompt says so.

A current Copilot account. Some features sit on paid plans. The prompts still work as checklists if a feature is off.

Every prompt tells it to use only what you paste and to tag gaps as [VERIFY]. You still check the Word document before you save it.

Yes to copy. Running them needs your Copilot account. Long files fit better on a paid plan.

No. It is a draft of your Word document. You own the facts, the files, and whatever your job or policy requires.

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