30 ChatGPT Prompts for eBay Listings: Titles, Condition Notes and Buyer Replies
Copy a prompt, fill the brackets with your own item facts, and get titles, condition notes, descriptions, shipping blurbs and buyer replies. The model works from what you paste and tags gaps as [VERIFY].
In short: This page contains 30 copy-paste ready prompts, organized into 6 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Drafted with AI writing assistance and checked against our editorial policy.
Listing Titles
5 promptsThree Title Options From My Facts
1/30✨ What it does
Turns the facts you already know about one item into three title options, then picks the one to keep. Read the pick against the item itself before you paste it into the listing.
Here are the facts about my item: [ITEM NAME], brand [BRAND], model [MODEL NUMBER], size [SIZE], color [COLOR] and year [YEAR]. Write 3 title options that use only these facts and the words a buyer would type to find this item. Then pick the strongest option and give one reason in a single sentence. If a fact is missing, write [VERIFY] in its place and do not invent it. Do not state any eBay title length limit or search rule. If one matters, tag it [VERIFY] and I will check eBay's help pages. Output the 3 options as a numbered list, then the pick and the reason on separate lines.
Pro tip: Put the exact model number in the bracket, since a wrong number is the easiest error to miss.
Search Word Checklist
2/30✨ What it does
Builds a checklist of search words a buyer might type for your item, grouped by type. Tick off only the words your item really matches.
I am listing a [ITEM TYPE] in [CONDITION GRADE] condition. Make a checklist of the search words a buyer might type for it, grouped under brand words, model words, size or fit words, color words and use words. Use only the details in my notes: [ITEM NOTES]. Put [VERIFY] beside any word that depends on a detail I have not confirmed, and do not invent a brand, model or size. Give 15 lines at most, each line one word or short phrase, with an empty box at the start of each line.
Pro tip: Confirm the model with the label before you tick it off.
Score and Rewrite My Title
3/30✨ What it does
Scores your current title with one overall score out of 10 and explains a weak score in one line. Paste the rewrite only if every word in it appears in your notes or on the item.
Read my current title and give one overall score from 1 to 10 for clarity, facts given and buyer search words. Give one line of weakness if that score is under 7. Then rewrite the title in 8 to 12 words, using only facts from my item notes: [ITEM NOTES]. Score only on clarity and my facts, not on any eBay ranking rule. Do not invent a feature, a year or a material, and tag any detail the rewrite needs but my notes lack as [VERIFY]. My current title is [CURRENT TITLE].
Pro tip: Paste the old title exactly, typos included, so the score reflects what buyers actually see.
Bundle Title Template
4/30✨ What it does
Fills a fixed title pattern for a lot or bundle of items, using the names you give. Count the pieces in the lot by hand and match that number to the title.
Fill in this template for a lot or bundle of [NUMBER OF ITEMS] items. The bracketed slots in the template are for you to fill from my list below: [BRAND] [MAIN ITEM] lot or bundle of [NUMBER OF ITEMS] with [SET NAME OR COLOR]. Write 2 titles that follow the template, each under 12 words. Use only the names I gave here: [BUNDLE ITEMS]. If the set name or color is missing, write [VERIFY] in its place and do not invent one. Output the two titles on separate lines and nothing else.
Pro tip: List the bundle items in the same order every time so your titles read consistently.
Compare Two Title Drafts
5/30✨ What it does
Sets two draft titles side by side in a table, row by row. Keep the draft with more confirmed facts and fewer guesses.
Compare two draft titles for the same [ITEM TYPE]. Draft A: [TITLE A]. Draft B: [TITLE B]. Make a table with the columns Element, Draft A, Draft B and Buyer question it answers. Use one row each for brand, model, size, condition word and use word. Then say which draft to keep and why, in 3 sentences. Use only what the drafts and my notes [ITEM NOTES] say. Do not invent a fact to make one draft look better, and tag any unclear claim as [VERIFY]. Do not treat either draft as better because of an eBay title or search policy you assume. Only compare the words and facts I supplied.
Pro tip: Write both drafts as they are, not as you wish the item was.
Condition Notes
5 promptsFlaw Log Table
6/30✨ What it does
Converts rough flaw notes into a table that lists each mark by area, size and wording for the note. Hold the item next to the table and keep only rows that match a mark you can still see.
Turn my raw flaw notes into a condition table with the columns Area, What I see, Size or position and Wording for the note. Use one row per flaw and one final row for overall wear. My notes: [FLAW NOTES]. Keep the table to 10 rows at most, then add one plain sentence that says which flaw a buyer will notice first. Leave unmeasured sizes as [VERIFY] rather than inventing them.
Pro tip: Include small marks too, such as a scuff inside a lid, and say where each one sits.
Interview Me on Condition
7/30✨ What it does
The model asks five condition questions, waits for your answers, then writes a 60 word note. Check each sentence against the item, since any skipped question shows up as a [VERIFY] tag.
Ask me exactly 5 questions about the condition of my [ITEM NAME], one at a time. Cover marks, smells, missing parts, repairs and original packaging. Wait for each answer before the next question. After my fifth answer, write a condition note of 60 words that uses only my answers. Anything I skip stays [VERIFY]; never invent a fill-in yourself.
Pro tip: Answer in short phrases, such as left corner scuffed, and skip anything you have not checked.
Plain Words Condition Rewrite
8/30✨ What it does
Rewrites a condition note in shorter, plainer words without losing any flaw. Compare the two versions side by side and confirm each flaw is still there.
Rewrite this condition note in plain words for a buyer who reads on a phone, in 50 words or fewer, as one paragraph: [CONDITION NOTE]. Keep every flaw in the note, even the small ones, and keep the grade word I used. Swap vague words such as good or minor for the exact size or place from the note. Tag any missing size as [VERIFY]. Do not invent a flaw, and do not drop one to sound better.
Pro tip: Paste the note as one block, including the grade word you used on the listing.
Photo Checklist for Flaws
9/30✨ What it does
Lists the photos you need to show each flaw clearly, one photo per line. Take the photos before you finish the written note so the two match.
My item is [ITEM NAME] and it has these flaws: [FLAW NOTES]. Make a photo checklist that shows each listed flaw clearly, never inventing a mark I did not name. Give one line per photo with the angle, the light and what sits in the frame. Keep the checklist to 8 lines, each one starting with an empty box. If a flaw in my notes lacks a place or size, put [VERIFY] on that line so I can check it by hand.
Pro tip: Shoot each flaw in daylight near a window, then a second time from further away.
Working Order Steps
10/30✨ What it does
Converts your test notes into a numbered list with one result per check. If a check has no result in your notes, the list should show [VERIFY], not a pass.
Turn my test notes into a numbered list of what I checked on my [ITEM TYPE]. One check per line, with the result at the end of the line, using only the words works, does not work or [VERIFY]. Test notes: [TEST NOTES]. If my notes give no result for a check, write [VERIFY] as the result. Do not invent a pass or a fail. After the list, write one sentence on what a buyer should know about the tests.
Pro tip: Write only the checks you actually ran; anything missing from the notes should show as [VERIFY].
Item Descriptions
5 promptsCopywriter Description Draft
11/30✨ What it does
Writes a description of about 120 words from the facts you list, with the item named first and a condition sentence near the end. Circle every material and number in the draft, then match each circle to a label or a tape reading.
Act as a careful copywriter for sellers of [ITEM TYPE]. Write a listing description of about 120 words, fewer if my facts run out, in plain English, using only these facts: [ITEM FACTS]. Do not pad. Open with what the item is, give the size next, then other facts, and put one condition sentence near the end. Do not use the words amazing, perfect or rare unless my facts say so. Where a material, measurement or history is absent from my facts, write [VERIFY] in that spot. Inventing those details is not allowed.
Pro tip: Leave out any fact you are unsure of, then add it back once you have checked it.
Five Spec Bullets
12/30✨ What it does
Turns a list of measurements into five short bullets in a fixed order. Type them into item specifics after you re-read the units you wrote in your notes.
Read my measurements and specs: [MEASUREMENTS AND SPECS]. Write exactly 5 bullet points as lines I can type into the listing's item specifics, each under 15 words, with one measurement or spec per bullet, in the units I gave. Use this order: size, weight, material, color, age. If a value is missing, put [VERIFY] in place of the number. Do not invent a number, a weight or a material.
Pro tip: Write the units in your notes, such as inches, so the bullets stay consistent.
Clothing Fit Paragraph
13/30✨ What it does
Fills a fit paragraph with the size, sleeve, fabric, chest and length numbers you measured, in the units you chose. Lay the garment flat and re-measure chest and length against the filled blanks.
Complete this fit paragraph for a [GARMENT TYPE] using my measurements. The bracketed slots in the template are for you to fill from my list below. Template: This [GARMENT TYPE] is labeled [SIZE LABEL], with sleeves [SLEEVE LENGTH] and fabric [FABRIC FROM LABEL]. Laid flat it measures [CHEST MEASUREMENT] across the chest and [LENGTH MEASUREMENT] from shoulder to hem. I measured it [HOW I MEASURED]. Fill each blank from my measurements and label details, in [UNITS]. My measurements and label details: [MY MEASUREMENTS AND LABEL DETAILS]. Write [VERIFY] for any blank I left empty, and do not invent a measurement or a fit word. Return the finished paragraph, 2 to 3 sentences, about 30 to 50 words, and nothing else.
Pro tip: Measure the garment laid flat, not on a hanger, and write the method in your notes.
Collectible Facts Table
14/30✨ What it does
Sorts your collectible facts into a table that shows what you checked and what still needs checking. Use the filled rows as the only source when you write the listing paragraph.
Build a facts table for my eBay listing of a collectible from my notes: [COLLECTIBLE NOTES]. Use the columns Fact, Detail from my notes, Where I checked it and Buyer question it answers. Put maker, edition, year, markings and packaging in separate rows. Never invent a maker, year or edition; if a cell has no detail in my notes, write [VERIFY] there. After the table, write a 50 word description using only the rows you filled.
Pro tip: Write where you checked each fact, such as the maker's mark on the base.
Three Gift Angles
15/30✨ What it does
Offers three gift angles aimed at the recipient or occasion you name, then picks the one that fits your facts best. Keep only the angles your item really supports, and drop any occasion you cannot back up.
Give me 3 short gift angles for my [ITEM TYPE] that fit only these facts: [ITEM FACTS], aimed at [RECIPIENT OR OCCASION]. Do not invent a use or an occasion. Each angle is one sentence I could use in the description, saying who it suits or what occasion it fits. Then pick the strongest one and say why in 25 words. If an angle needs a use my facts do not confirm, write [VERIFY] in that sentence.
Pro tip: Name the kind of recipient, such as a runner or a collector, not just the word gift.
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Shipping Blurbs
5 promptsHandling Time Blurb
16/30✨ What it does
Fills a short shipping blurb with the handling time, service and tracking detail from your notes. Paste it into the shipping section, then ship on the day you named.
Fill in this shipping blurb for my eBay shipping details, under 40 words: Handling time is [HANDLING TIME]. We ship using [CARRIER OR SERVICE]. Tracking is [TRACKING DETAIL]. The bracketed slots in the template are for you to fill from [SHIPPING NOTES]. Use only the timing, service and tracking I wrote in those notes. If a timing, service or tracking detail is missing from my notes, put [VERIFY] there. Do not invent a carrier, a day or a tracking method. Return the blurb as one paragraph.
Pro tip: Write the handling time the way you would say it out loud, such as next business day.
Fragile Packing Blurb
17/30✨ What it does
Describes how you pack a fragile item, step by step, in plain words a worried buyer can follow. Pack one item exactly as the note describes before you publish it.
Act as a packer writing for an eBay buyer who worries about breakage. Do not invent a packing step, a box size or a promise of safe arrival. Write a 60 word note on how I pack [FRAGILE ITEM] in [PACKAGING MATERIAL], using only the steps in my packing notes: [PACKING STEPS]. If a step is missing from those notes, write [VERIFY] there. Use plain English with no exclamation marks.
Pro tip: Name the material you used, such as bubble wrap or corrugated board, so the note is concrete.
Ship Day Checklist
18/30✨ What it does
Gives a five line checklist to tick on the day you ship an order, from packing to the buyer message. Check the weight and size against the real package, not an estimate.
My eBay order is [ORDER TYPE] going to [BUYER REGION] by [CARRIER OR SERVICE]. Write a ship checklist of 5 lines that I tick before the package leaves: packing, label, tracking, weight and size entered, and buyer message sent. Use only the details in these ship notes: [SHIP NOTES]. If the weight and size entered line has no figure in my notes, write [VERIFY] on that line. Do not invent a weight or a size. Plain words, one line each.
Pro tip: Keep the checklist next to your packing table so it gets used on every package.
Delay Notice With Dates
19/30✨ What it does
Writes a short delay notice with the dates and reason you supply and no extra promises. Send it the same day, using the calendar date you already confirmed.
Write a delay message to an eBay buyer, 50 words or fewer, readable in ten seconds. Use only the dates in my notes: [DELAY DATES]. The reason for the delay is [DELAY REASON]. A date I did not supply stays [VERIFY]. Do not invent a date, a carrier problem or a new ship day. End with the one thing the buyer should do, if anything.
Pro tip: Give the new date as a weekday and a calendar date, so it cannot be misread.
Pickup Versus Shipping
20/30✨ What it does
Sets local pickup and shipped delivery side by side in two short paragraphs, each with the buyer question it answers. Print both paragraphs and tick the one you can actually offer this week.
Compare local pickup and shipped delivery for my [ITEM TYPE] in two short paragraphs, for the shipping section of my listing. Use only my facts: pickup place [PICKUP PLACE], pickup days [PICKUP DAYS], ship service [SHIP SERVICE] and combined shipping note [COMBINED SHIPPING NOTE]. End each paragraph with the one buyer question it answers. Tag any fact I did not give as [VERIFY], and do not invent an address, a time or a service.
Pro tip: Give the pickup place as a street or a landmark, not just a city name.
Buyer Messages
5 promptsMeasurement Question Reply
21/30✨ What it does
Answers one buyer question using only the facts you supply, and says you will check when a fact is missing. Measure the item once more, then send the reply only if the number matches.
Read my eBay buyer's question and reply in under 80 words, answering only with a fact in my notes. Buyer's question: [BUYER QUESTION]. My notes: [ITEM FACTS]. If the answer is not in my notes, say I will check and come back, and tag the missing measurement as [VERIFY]. Do not invent a number and do not promise a fit.
Pro tip: Paste the exact question so the reply answers what was asked, not a guess at it.
Still Available Reply
22/30✨ What it does
Fills a two line reply to an eBay buyer asking whether an item is still available. Send it only after your own stock check confirms the status you wrote.
Fill in this two line reply to an eBay buyer who asks whether the [ITEM NAME] is still available. Line one: Hi [BUYER NAME], it is [AVAILABILITY WORD] and [ONE FACT FROM MY NOTES]. Line two: thanks for asking, and I will get back to you if that changes. The bracketed slots in the template are for you to fill from [AVAILABILITY DETAILS]. Use only the availability word and fact I give there. A stock count or sold status I did not give stays [VERIFY]. Do not invent either one.
Pro tip: Look at the shelf or the box before you type the word available.
Calm Offer Decline
23/30✨ What it does
Writes a short, polite reply that declines an offer and gives your reason in your own words. Read it once for tone before it goes out, since a short reply can sound cold.
Act as a calm seller replying to a Best Offer on my eBay listing. The buyer wrote: [OFFER MESSAGE]. Do not invent a reason, a number or a counter. Write a reply of 70 words or fewer that declines politely and gives the reason in my own words: [MY REASON]. Keep the tone friendly and end with one friendly closing line that makes no counteroffer. If my reason is unclear, write [VERIFY] in that spot.
Pro tip: Keep the reason to one honest sentence, such as the item is part of my own collection.
Damaged Arrival Steps
24/30✨ What it does
Gives four numbered steps for a buyer who reports damage on arrival, starting with a request for photos. Follow the steps in order and check each one against your own packing record.
Give me 4 numbered steps for answering a damaged on arrival message from a buyer: [BUYER MESSAGE]. Step 1 asks the buyer for photos of the damage and the packaging. Step 2 acknowledges the problem in one sentence. Step 3 states my return stance, [MY RETURN STANCE], in my words. Step 4 says what I will do next and when, only if my packing notes [PACKING NOTES] give it, otherwise [VERIFY]. Do not invent a policy, a remedy, a timeline, or eBay's return or refund rules. Each step is one sentence.
Pro tip: Save your packing photos before you reply, so the reply rests on evidence.
Thank You After Delivery
25/30✨ What it does
Writes a warm 60 word thank you for an eBay buyer after a completed sale, with no requests attached. Open your shipping record, match both dates, then send.
Do not invent a date, a detail of the item or a promise. Here is my completed eBay sale: [ITEM NAME], shipped on [SHIP DATE] and reported as received on [RECEIVED DATE]. Write a thank you message of 60 words for the buyer, warm and plain. Do not ask for feedback, a rating or a repeat order. Tag any date I did not give as [VERIFY].
Pro tip: Name the item exactly as the buyer knows it, so the message feels accurate.
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Listing Checks
5 promptsPre-Publish Yes or No Checklist
26/30✨ What it does
Turns your listing notes into eight yes or no checks to run before you publish. Answer each check from the item and your notes, not from memory.
Make a pre-publish checklist for my eBay [ITEM TYPE] listing with 8 lines. Each line is a yes or no question, followed by your answer from my notes (Yes, No or [VERIFY]) so I can confirm it against the item. Notes: [LISTING NOTES]. Cover the title words, the condition note, measurements, photos, handling time and the buyer questions I expect. Do not invent an answer. Keep each line under 14 words.
Pro tip: Tick each line only after you have looked at the item for that line.
Listing Week Plan
27/30✨ What it does
Lays out a Monday to Friday plan for listing a set of items on eBay, with a photo task, a title task and a 15-minute block for buyer messages each day. Adjust the days to your own schedule, since the plan only uses the items you list.
Plan my week of listing [NUMBER OF ITEMS] items on eBay, one day at a time from Monday to Friday. For each day, name which item to photograph, which title to write and a 15-minute block for buyer messages, using only the items in this list: [ITEM LIST]. Output a Monday to Friday table with the columns Day, Item, Photo task and Title task. Any item detail I did not give, such as size or condition, stays [VERIFY]. Do not invent one.
Pro tip: List the items in the order you have stock to photograph them.
Symptoms Test Plan
28/30✨ What it does
Suggests five single changes to test on a listing that gets little attention, with the first one to try. Change one thing at a time and note the date, so you can tell what made a difference.
My eBay listing for a [ITEM TYPE] is getting little attention. My listing text: [LISTING TEXT]. Here are the symptoms I see, such as views, watchers or Best Offers: [SYMPTOMS]. List 5 things I could test one at a time, such as the title words, the first photo or the condition line, and say which one to change first and why. Do not claim how the platform works, and tag any platform fact you are unsure of as [VERIFY]. Do not invent a view count or a result.
Pro tip: Write the symptom down exactly, such as no messages in a week, so you can judge the test later.
Glossary for New Buyers
29/30✨ What it does
Rewrites a listing for a buyer new to the item type, with a three term glossary for the jargon. If a glossary line would be wrong for this exact piece, rewrite that line yourself.
Rewrite my eBay listing description for a buyer who is new to [ITEM TYPE] and does not know the jargon. Keep it to 100 words and add a short glossary of 3 terms, each explained in one line. If fewer than 3 terms need explaining, give fewer and say so. Use only the terms in my description: [LISTING DESCRIPTION]. Do not invent a meaning that depends on a fact I did not give, and tag any term whose meaning depends on my item as [VERIFY].
Pro tip: Pick jargon words a newcomer would really trip over, not words that are already plain.
Buyer Question Preview
30/30✨ What it does
Reads your listing as a skeptical buyer and lists the five questions it leaves open, ranked. Add an answer to each open question before you publish, or mark it clearly in the listing.
Act as a buyer who reads many eBay listings and skips the weak ones. Read my listing: [LISTING DESCRIPTION]. List the 5 questions you would still have after reading it, ranked from most to least important, and say which line of my listing answers each one, or none. If my listing does not give an answer, write none for that question and tag the gap as [VERIFY]. Do not invent an answer.
Pro tip: Paste the full listing, including the condition note, so the questions reflect what buyers will read.
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