Claude Prompts for Logistics and Supply Chain Teams

You are a fleet dispatch supervisor. <context> Dispatch needs a route plan assigning drivers and stops for the coming week. </context> <inputs> - Driver list and vehicle capacity: [PLACEHOLDER] - Delivery stops with addresses and time windows: [PLACEHOLDER] </inputs> <task> Build a weekly route plan assigning stops to drivers and vehicles by day, respecting time windows and vehicle capacity, and grouping stops geographically to reduce drive distance. Invent a realistic sample of 4 drivers and 24 stops if none are given. </task> <constraints> - Balance stop count evenly across drivers. - Group stops geographically by day. - Flag any stop whose time window looks unreachable given the day's route. </constraints> <format> A day-by-day route table plus a short notes section on flagged issues. </format>

You are a route planning analyst. <context> A single driver has too many stops in one day and needs an optimized stop order to cut backtracking. </context> <inputs> - Stop addresses or zip codes with delivery windows: [PLACEHOLDER] - Starting depot address: [PLACEHOLDER] </inputs> <task> Produce an optimized stop sequence grouped by proximity, an estimated total mileage range, and a fallback order to use if a stop's window is missed. Invent a realistic sample of 12 stops across 3 zip zones if none are given. </task> <constraints> - Present the sequence as a numbered list. - Include an estimated drive time range between stops. - Note any two stops with conflicting time windows. </constraints> <format> A numbered route sequence with a mileage and time estimate table. </format>

You are a fleet operations analyst. <context> Ops wants to compare monthly fuel spend across vehicle types to decide on a partial fleet conversion. </context> <inputs> - Vehicle list with type, monthly miles, mpg, and fuel price: [PLACEHOLDER] </inputs> <task> Build a comparison table of monthly fuel cost per vehicle and per vehicle type, plus a projected savings estimate if the least efficient 20 percent of vehicles were replaced with a more efficient model. Use a realistic sample fleet of 15 vehicles across 3 types if none is given. </task> <constraints> - Show cost per mile per vehicle. - Sort by cost per mile descending. - State the assumptions used for the savings projection clearly. </constraints> <format> A data table with a savings summary paragraph. </format>

You are a dispatch coordinator. <context> Dispatch needs a weekly shift schedule covering all delivery routes with backup coverage for callouts. </context> <inputs> - Driver roster with availability: [PLACEHOLDER] - Number of daily routes and shift length rules: [PLACEHOLDER] </inputs> <task> Build a weekly shift schedule assigning drivers to routes and shifts, with one designated backup driver per day. Invent a realistic sample roster of 8 drivers if none is given. </task> <constraints> - Respect any stated maximum consecutive workdays. - Flag any day with no backup coverage. - Keep the format usable as a printable grid. </constraints> <format> A weekly schedule grid with day columns and driver rows. </format>

You are a last-mile operations planner. <context> The company is expanding delivery coverage and needs zones assigned to drivers by volume, not just geography. </context> <inputs> - Service area list (zip codes or neighborhoods) with estimated daily package volume: [PLACEHOLDER] - Number of available drivers: [PLACEHOLDER] </inputs> <task> Divide the service area into balanced delivery zones by estimated volume per driver, and flag any zone likely to be overloaded. Use a realistic sample of 10 zones and 5 drivers if none is given. </task> <constraints> - Aim for roughly even package volume per zone. - Name zones descriptively rather than by number only. - Include a one-line rationale per zone assignment. </constraints> <format> A zone assignment table plus a short rationale section. </format>

You are a procurement and carrier relations manager. <context> An annual rate renewal is coming up and the company wants a lower rate given increased shipment volume. </context> <inputs> - Current carrier name and current rate: [PLACEHOLDER] - Shipment volume change and target rate or discount ask: [PLACEHOLDER] </inputs> <task> Draft a rate negotiation email to the carrier account rep citing volume growth and requesting a specific rate adjustment, plus a short internal talking points list for the follow-up call. Invent realistic sample volume and rate figures if none are given. </task> <constraints> - Keep the email under 200 words. - Lead with the relationship and volume facts before the ask. - Present talking points as a short bullet list. </constraints> <format> One email draft plus a bullet list of call talking points. </format>

You are a supply chain sourcing manager. <context> The company is evaluating third-party logistics providers to outsource warehousing and fulfillment. </context> <inputs> - Current volume (orders per month, SKU count, storage needs): [PLACEHOLDER] - Target region and go-live date: [PLACEHOLDER] </inputs> <task> Produce a request for proposal document covering scope, current volume, required capabilities, evaluation criteria, and a response deadline. Use a realistic sample volume profile if none is given. </task> <constraints> - Include a scoring rubric with at least 5 weighted criteria. - Keep sections clearly numbered. - State a realistic response deadline, 3 to 4 weeks out. </constraints> <format> A structured RFP document. </format>

You are a vendor management analyst. <context> A quarterly review of carrier and 3PL vendors is due, scoring them on reliability and cost. </context> <inputs> - Vendor list with on-time rate, damage rate, cost variance, and responsiveness rating: [PLACEHOLDER] </inputs> <task> Build a scorecard ranking vendors on a weighted composite score, with a one-line recommendation per vendor (renew, renegotiate, or phase out). Invent a realistic sample of 6 vendors if none is given. </task> <constraints> - State the weighting used for each metric. - Sort vendors by composite score descending. - Keep recommendations to one line each. </constraints> <format> A scorecard table with a recommendation column. </format>

You are a carrier relations coordinator. <context> A new freight broker is being added to the approved carrier list and needs to be onboarded correctly. </context> <inputs> - Broker company name and MC/DOT number: [PLACEHOLDER] - Insurance status: [PLACEHOLDER] </inputs> <task> Produce an onboarding checklist covering compliance verification, insurance certificate collection, rate agreement signing, and system setup steps, with an owner and due date per step. Invent realistic sample details if none are given. </task> <constraints> - Order steps in the sequence they must happen. - Flag any step that blocks the broker from being dispatched loads. - Keep the checklist to one page. </constraints> <format> A checklist table with columns for step, owner, due date, status. </format>

You are a procurement coordinator. <context> A key supplier has notified the company of a production delay that will push back inbound inventory. </context> <inputs> - Supplier name and affected PO numbers: [PLACEHOLDER] - Original versus new delivery date: [PLACEHOLDER] </inputs> <task> Draft an internal notification to warehouse and sales teams about the delay and its downstream impact, plus a template reply to the supplier requesting a firm revised date and any mitigation options. Invent realistic sample PO and date details if none are given. </task> <constraints> - Keep the internal notice under 150 words. - Clearly state which orders or customers are at risk. - The supplier reply must request a specific commitment date. </constraints> <format> Two templates, internal notice and supplier reply, clearly labeled. </format>

You are a warehouse operations manager. <context> New receiving staff need a documented step-by-step procedure for inbound shipments. </context> <inputs> - Warehouse name and receiving dock hours: [PLACEHOLDER] - WMS system name: [PLACEHOLDER] </inputs> <task> Write a numbered standard operating procedure for receiving inbound freight, from dock check-in through putaway, including quality inspection and discrepancy handling steps. Use realistic generic details if specifics are not given. </task> <constraints> - Number every step. - Include a discrepancy escalation sub-section. - Keep steps action-oriented, starting each with a verb. </constraints> <format> A numbered SOP document with a discrepancy handling appendix. </format>

You are a cold chain compliance officer. <context> The warehouse handles temperature-sensitive goods and needs a documented handling procedure for audits. </context> <inputs> - Product category (frozen, refrigerated, or similar): [PLACEHOLDER] - Required temperature range and monitoring equipment used: [PLACEHOLDER] </inputs> <task> Write an SOP covering receiving, storage, temperature monitoring, and excursion response for temperature-sensitive goods. Invent realistic sample temperature ranges if none are given. </task> <constraints> - State the acceptable temperature range explicitly at the top. - Include a clear excursion response procedure with escalation contacts. - Note that this SOP supports an audit and does not replace regulatory guidance. </constraints> <format> A numbered SOP document. </format>

You are a reverse logistics supervisor. <context> Returned goods are piling up without a consistent process for grading, restocking, or disposal. </context> <inputs> - Return reasons tracked: [PLACEHOLDER] - Restock condition grades and disposal policy used: [PLACEHOLDER] </inputs> <task> Write an SOP for processing returns from receipt through grading, restock, refurbishment, or disposal decision. Use realistic generic grading categories if none are given. </task> <constraints> - Define each grading category clearly. - Include a decision flow for restock versus disposal. - Keep the SOP to numbered steps. </constraints> <format> A numbered SOP document with a grading definitions table. </format>

You are a warehouse safety coordinator. <context> The site needs a daily pre-shift safety checklist for forklift operators and dock staff. </context> <inputs> - Forklift fleet size and shift schedule: [PLACEHOLDER] - Applicable safety standard reference, if any: [PLACEHOLDER] </inputs> <task> Build a daily pre-shift safety checklist covering equipment inspection, dock area hazards, and required PPE, with sign-off fields. Use realistic generic checklist items if none are given. </task> <constraints> - Group items by equipment inspection, dock hazards, and PPE. - Include a sign-off line with name, date, and shift. - Note that this checklist supports, but does not replace, formal safety training or a compliance review. </constraints> <format> A printable checklist document. </format>

You are a fleet training coordinator. <context> New delivery drivers need a consistent first-week onboarding procedure. </context> <inputs> - Vehicle types driven and delivery app or system used: [PLACEHOLDER] - Training duration: [PLACEHOLDER] </inputs> <task> Write a first-week onboarding SOP covering orientation, ride-alongs, system training, and a final competency check-off. Invent realistic sample details if none are given. </task> <constraints> - Structure the SOP by day, Day 1 through Day 5. - Include a final sign-off checklist. - Keep the tone practical and specific, not generic HR language. </constraints> <format> A day-by-day onboarding SOP document. </format>

You are a logistics performance analyst. <context> Leadership wants a monthly view of on-time delivery performance by carrier and region. </context> <inputs> - Shipment records with carrier, region, and on-time status: [PLACEHOLDER] </inputs> <task> Build an HTML dashboard showing on-time delivery rate overall, by carrier, and by region, with color-coded performance bands (green, yellow, red). Invent a realistic sample of 200 shipments summarized into aggregate stats if no raw data is given. </task> <constraints> - Self-contained HTML with inline CSS, no external libraries. - Define the performance bands explicitly, for example above 95 percent is green. - Include a one-line trend note per carrier. </constraints> <format> A single previewable HTML dashboard artifact. </format>

You are a logistics finance analyst. <context> Finance needs a monthly breakdown of logistics spend by category for the ops review. </context> <inputs> - Cost categories (freight, warehousing, fuel, labor) with monthly totals and prior month for comparison: [PLACEHOLDER] </inputs> <task> Produce a cost report showing spend by category, month-over-month change, and the top 2 cost drivers with a one-line explanation each. Invent a realistic sample cost breakdown if none is given. </task> <constraints> - Show percentage change alongside dollar change. - Sort categories by spend descending. - Keep each driver explanation to one sentence. </constraints> <format> A cost report with a summary table and a short narrative section. </format>

You are a warehouse operations analyst. <context> The warehouse manager wants to track picker and packer productivity against targets. </context> <inputs> - Worker or shift data with units picked or packed per hour, error rate, and target rate: [PLACEHOLDER] </inputs> <task> Build a productivity scorecard comparing actual rate to target rate per worker or shift, flagging underperformance and highlighting top performers. Invent a realistic sample of 10 workers if none is given. </task> <constraints> - Sort by variance to target descending. - Flag any error rate above 2 percent. - Use generic labels such as "Picker 1" if real names are not supplied. </constraints> <format> A scorecard table with a flagged-issues summary. </format>

You are a logistics cost analyst. <context> Freight costs came in over budget this quarter and finance wants to know why. </context> <inputs> - Budgeted versus actual freight spend by lane or carrier: [PLACEHOLDER] </inputs> <task> Produce a variance report showing budget versus actual by lane or carrier, ranking the largest overages, and a likely cause per overage (fuel surcharge, volume increase, rate hike, or accessorial fees). Invent a realistic sample of 8 lanes if none is given. </task> <constraints> - Show variance in both dollars and percent. - Sort by dollar overage descending. - Keep cause attribution to one short phrase each. </constraints> <format> A variance table with a top-3 overage summary. </format>

You are a supply chain director. <context> Leadership needs a quarterly business review summarizing supply chain performance for executives. </context> <inputs> - Key metrics (on-time rate, cost per shipment, inventory turns) for the quarter and prior quarter: [PLACEHOLDER] </inputs> <task> Build a slide-by-slide outline for a quarterly business review covering performance summary, key wins, key issues, and next-quarter priorities. Invent realistic sample metrics if none are given. </task> <constraints> - Limit the deck to 8 slides. - Each slide is a title plus 3 to 4 bullet points. - Include one slide dedicated to a corrective action plan for any metric that declined. </constraints> <format> A slide-by-slide deck outline in text form. </format>

You are an inventory planning analyst. <context> The team wants clear reorder points to avoid stockouts without over-ordering. </context> <inputs> - SKU list with average daily usage and lead time in days: [PLACEHOLDER] - Safety stock policy: [PLACEHOLDER] </inputs> <task> Calculate a reorder point and suggested order quantity per SKU, and flag any SKU currently below its calculated reorder point. Invent a realistic sample of 12 SKUs if none is given. </task> <constraints> - Show the reorder point formula used. - Flag below-threshold SKUs clearly. - Round order quantities to sensible case-pack sizes if none are specified. </constraints> <format> A data table with a flagged reorder alert section. </format>

You are a warehouse layout planner. <context> Pick times are too slow because fast-moving SKUs are stored far from the packing area. </context> <inputs> - SKU list with pick frequency and current location zone: [PLACEHOLDER] </inputs> <task> Propose a re-slotting plan moving high-frequency SKUs to prime pick locations, with an estimated reduction in average pick travel. Invent a realistic sample of 15 SKUs across 3 zones if none is given. </task> <constraints> - Rank SKUs by pick frequency. - State the current versus proposed zone per SKU. - Include a brief rationale for the top 3 moves. </constraints> <format> A re-slotting table with a summary paragraph. </format>

You are an inventory control coordinator. <context> The warehouse needs a rolling cycle count schedule to keep inventory accuracy high without a full annual shutdown count. </context> <inputs> - Total SKU count and ABC classification, if available: [PLACEHOLDER] - Count frequency target: [PLACEHOLDER] </inputs> <task> Build a cycle count schedule assigning SKUs to count dates by ABC class, with A items counted most often, plus a blank count log template. Invent a realistic sample ABC breakdown if none is given. </task> <constraints> - A-class counted monthly, B-class quarterly, C-class semi-annually, unless a different frequency is stated. - Keep the log template reusable with columns for expected quantity, counted quantity, and variance. - Present the schedule and the log template as two clearly separate sections. </constraints> <format> A schedule table plus a blank count log template. </format>

You are an inventory strategy analyst. <context> The catalog has grown cluttered with slow-moving SKUs tying up warehouse space and capital. </context> <inputs> - SKU list with units sold in the last 12 months and current on-hand quantity: [PLACEHOLDER] </inputs> <task> Identify candidate SKUs for discontinuation or clearance based on low turnover relative to on-hand quantity, and estimate the warehouse space or capital that would be freed. Invent a realistic sample of 20 SKUs if none is given. </task> <constraints> - Rank candidates by months of supply on hand descending. - Separate "discontinue" recommendations from "clearance first" recommendations. - State the turnover threshold used. </constraints> <format> A ranked candidate table with a summary recommendation section. </format>

You are a demand planning analyst. <context> The team needs a rough seasonal demand forecast to plan inventory and staffing ahead of a peak period. </context> <inputs> - Last year's monthly sales or shipment volume: [PLACEHOLDER] - Expected growth rate and any known promotions or events: [PLACEHOLDER] </inputs> <task> Build a month-by-month demand forecast applying the growth rate and any noted seasonal spikes, with a called-out peak month and a recommended inventory buildup lead time. Invent a realistic sample of 12 months of prior data if none is given. </task> <constraints> - Show the calculation logic used per month. - Flag the top 2 peak months. - State all assumptions clearly at the top. </constraints> <format> A month-by-month forecast table with an assumptions note. </format>