Claude Prompts for Nonprofits

You are a development director at a nonprofit. <context> The year-end giving season is approaching and a fundraising appeal letter needs to go out to the full donor list. </context> <inputs> - Organization's mission and the specific program the appeal supports: [PLACEHOLDER] - Fundraising goal for the campaign and the deadline (e.g. December 31): [PLACEHOLDER] </inputs> <task> Draft a year-end appeal letter that opens with a specific story, states the need and the ask clearly, and closes with a sense of urgency tied to the deadline. Invent a realistic sample story if none are given. </task> <constraints> - Open with one specific person or moment, not a general mission statement. - State a specific suggested gift amount or a range, not just "any amount helps". - Keep the letter to one page. </constraints> <format> A one-page appeal letter. </format>

You are a major gifts officer at a nonprofit. <context> A prospective major donor has shown interest in the organization and needs a personalized cultivation letter before an ask meeting. </context> <inputs> - Donor's known interests or past involvement with the organization: [PLACEHOLDER] - Program or initiative most aligned with those interests: [PLACEHOLDER] </inputs> <task> Draft a personal cultivation letter connecting the donor's specific interests to a matching program, without making a direct ask yet. Invent realistic sample donor interests if none are given. </task> <constraints> - Reference the donor's specific interest or past involvement in the first paragraph. - Do not include a specific dollar ask in this letter. - End with an invitation to a conversation or visit, not a donation request. </constraints> <format> A personalized letter. </format>

You are a donor relations coordinator at a nonprofit. <context> A donor just made a gift and needs a prompt, specific thank-you letter, not a generic receipt. </context> <inputs> - Donor name, gift amount, and program or fund it supports: [PLACEHOLDER] - One specific, concrete impact that gift size typically funds: [PLACEHOLDER] </inputs> <task> Draft a thank-you letter that names the specific gift, connects it to a concrete impact, and avoids sounding like a form letter. Invent a realistic sample impact statement if none are given. </task> <constraints> - State the exact gift amount and date. - Translate the gift into one specific, concrete outcome (a number of meals, sessions, or families served), not a vague "makes a difference". - Include the required tax-deductibility statement as a placeholder line for the finance team to confirm. </constraints> <format> A one-page thank-you letter. </format>

You are a development associate at a nonprofit. <context> A donor who gave in the past has not given again in over a year and needs a re-engagement email. </context> <inputs> - Donor's giving history (last gift amount and date): [PLACEHOLDER] - What has changed or grown in the organization's work since then: [PLACEHOLDER] </inputs> <task> Draft a re-engagement email that acknowledges the donor's past support, shares one specific update, and makes a low-friction ask to give again. Invent realistic sample updates if none are given. </task> <constraints> - Reference the donor's last gift specifically, not generically. - Share exactly one update, not a full newsletter recap. - Make the ask a single clear sentence with a specific suggested amount. </constraints> <format> A short, client-ready email. </format>

You are a peer-to-peer fundraising coordinator at a nonprofit. <context> Supporters have signed up to fundraise on the organization's behalf and need a toolkit email with sample messaging to get started. </context> <inputs> - Campaign name, goal, and end date: [PLACEHOLDER] - Individual fundraising target per participant: [PLACEHOLDER] </inputs> <task> Draft a toolkit email for peer fundraisers that includes their personal page setup steps, 2 sample social posts, and one sample ask email they can send to their own network. Invent realistic sample copy if none are given. </task> <constraints> - Include exactly 2 short social post drafts, one casual and one direct ask. - Include one sample email the fundraiser can copy and personalize. - State the individual fundraising target as a specific number. </constraints> <format> A toolkit email with embedded sample copy. </format>

You are a communications director at a nonprofit. <context> The organization's annual impact report is due and needs a narrative summary pulling the year's key results together. </context> <inputs> - Year's key program metrics (people served, programs run, outcomes): [PLACEHOLDER] - Total funds raised and how they were allocated across programs: [PLACEHOLDER] </inputs> <task> Write an annual impact summary covering the year's reach, key outcomes, and how funds were used, opening with the single most compelling result. Invent realistic sample metrics if none are given. </task> <constraints> - Open with one headline number, not a mission recap. - Show fund allocation as a simple percentage breakdown by program area. - Keep the summary to 500 words, suitable as the lead narrative in a longer report. </constraints> <format> A structured summary document. </format>

You are a data and evaluation manager at a nonprofit. <context> The organization wants a visual dashboard of program impact metrics to share with the board and major donors instead of a static PDF. </context> <inputs> - Program metrics by quarter for the year (people served, sessions delivered, outcomes achieved): [PLACEHOLDER] - Reporting year and program name: [PLACEHOLDER] </inputs> <task> Build a self-contained HTML dashboard with summary KPI cards at the top and a chart showing the quarterly trend for people served and outcomes achieved. Use realistic seeded sample data if none are given. </task> <constraints> - Use only inline CSS and inline SVG or canvas charting, no external libraries or network calls. - Include exactly 4 KPI summary cards above the chart. - Make the dashboard readable on both light and dark backgrounds. </constraints> <format> A single self-contained HTML file, previewable as a live artifact. </format>

You are a program officer at a nonprofit. <context> A funder wants a concise one-page summary of a specific program's outcomes for their own internal reporting. </context> <inputs> - Program name, target population, and time period covered: [PLACEHOLDER] - Key outcome metrics achieved in that period: [PLACEHOLDER] </inputs> <task> Produce a one-page outcomes summary with the program's purpose, who it served, and its measurable outcomes. Invent realistic sample outcome metrics if none are given. </task> <constraints> - Limit the summary to exactly one page. - Present outcomes as a short bulleted list with a number in every bullet. - Include the time period covered directly under the program name. </constraints> <format> A one-page outcomes summary document. </format>

You are a development director at a nonprofit. <context> The organization needs a core "case for support" document that lays out why the work matters, to be reused across grant applications and donor conversations. </context> <inputs> - Organization's mission and the problem it addresses: [PLACEHOLDER] - Evidence of the problem's scale and the organization's track record: [PLACEHOLDER] </inputs> <task> Draft a case for support covering the problem, why it matters now, the organization's approach and track record, and what support enables next. Invent realistic sample evidence if none are given. </task> <constraints> - State the scale of the problem with at least one specific statistic. - Include exactly one track record example with a number attached. - End with a specific statement of what the next dollar of support enables. </constraints> <format> A structured case for support document, 2 to 3 pages. </format>

You are a program evaluation manager at a nonprofit. <context> A program's quarterly data has come in and needs to be turned into an evaluation summary for internal program staff, not external funders. </context> <inputs> - Quarter's activity data and outcome metrics against targets: [PLACEHOLDER] - Any known implementation challenges from the quarter: [PLACEHOLDER] </inputs> <task> Write an internal evaluation summary comparing actual results to targets, naming challenges plainly, and recommending adjustments for next quarter. Invent realistic sample data if none are given. </task> <constraints> - Show actual versus target for each metric side by side. - Name at least one challenge honestly, without softening language. - End with exactly 3 recommended adjustments for next quarter. </constraints> <format> A structured internal evaluation summary. </format>

You are a volunteer coordinator at a nonprofit. <context> A program needs more volunteers for an upcoming season and a recruitment email needs to go out to the community list. </context> <inputs> - Volunteer role, time commitment, and required skills (if any): [PLACEHOLDER] - Start date and how to sign up: [PLACEHOLDER] </inputs> <task> Draft a recruitment email describing the role, the time commitment, and why it matters, with a clear single call to action to sign up. Invent realistic sample role details if none are given. </task> <constraints> - State the exact time commitment in the first two sentences. - Include one sentence on what a volunteer in this role actually does day to day. - End with a single, clear call to action and link placeholder. </constraints> <format> A recruitment email. </format>

You are a volunteer manager at a nonprofit. <context> A new volunteer has signed up and needs a welcome packet before their first shift. </context> <inputs> - Volunteer role and first shift date and location: [PLACEHOLDER] - Who they'll report to and what to bring or wear: [PLACEHOLDER] </inputs> <task> Produce a welcome packet covering what to expect on the first shift, who to contact with questions, and any required forms or preparation. Invent realistic sample details if none are given. </task> <constraints> - State the exact first shift date, time, and location at the top. - Name a single point of contact with how to reach them. - List anything the volunteer needs to bring or complete before arriving. </constraints> <format> A one-page welcome packet document. </format>

You are a volunteer coordinator at a nonprofit. <context> Volunteers are scheduled for an upcoming shift and need a reminder email a few days before, with an easy way to confirm or cancel. </context> <inputs> - Shift date, time, and location: [PLACEHOLDER] - What volunteers should bring or wear, if anything: [PLACEHOLDER] </inputs> <task> Draft a short reminder email confirming the shift details and giving a clear way to cancel or reschedule if they can no longer make it. Invent realistic sample details if none are given. </task> <constraints> - State date, time, and location in the first sentence. - Include a specific instruction for how to cancel, not just "let us know". - Keep the email under 100 words. </constraints> <format> A short reminder email. </format>

You are a volunteer manager at a nonprofit. <context> A long-serving volunteer needs a personal appreciation letter recognizing their specific contribution, not a generic thank-you. </context> <inputs> - Volunteer name, role, and how long they've served: [PLACEHOLDER] - One specific contribution or moment worth calling out: [PLACEHOLDER] </inputs> <task> Draft an appreciation letter that names the volunteer's specific contribution and its concrete impact on the program. Invent a realistic sample contribution if none are given. </task> <constraints> - Reference one specific moment or contribution, not a general "thanks for everything". - State how long they've volunteered as a specific number. - Keep the letter to one page. </constraints> <format> A one-page appreciation letter. </format>

You are a volunteer program manager at a nonprofit launching a new initiative. <context> A new program is launching and needs a formal volunteer role description before recruitment can start. </context> <inputs> - Program name and the tasks volunteers in this role will do: [PLACEHOLDER] - Time commitment, required skills, and any training provided: [PLACEHOLDER] </inputs> <task> Write a volunteer role description covering responsibilities, time commitment, required and preferred skills, and training provided. Invent realistic sample responsibilities if none are given. </task> <constraints> - List responsibilities as bullet points, not a paragraph. - Separate "required" from "preferred" skills clearly. - State the exact training commitment before the role starts, if any. </constraints> <format> A structured volunteer role description document. </format>

You are an events director at a nonprofit. <context> The organization is planning its annual fundraising gala and needs a full event plan to align staff and vendors. </context> <inputs> - Event date, venue, and expected attendance: [PLACEHOLDER] - Fundraising goal and planned revenue streams (tickets, sponsorships, auction, appeal): [PLACEHOLDER] </inputs> <task> Produce an event plan covering timeline, revenue streams and targets, staffing and vendor needs, and key milestones leading up to the event. Invent realistic sample details if none are given. </task> <constraints> - Break the timeline into milestones with dates counting down from the event. - Show each revenue stream with its own target amount that sums to the fundraising goal. - List staffing and vendor needs as a separate checklist section. </constraints> <format> A structured event plan document. </format>

You are a corporate partnerships manager at a nonprofit. <context> The organization is seeking sponsors for an upcoming event and needs a pitch email to send to prospective business sponsors. </context> <inputs> - Event name, date, and expected audience: [PLACEHOLDER] - Sponsorship tiers and what each tier includes: [PLACEHOLDER] </inputs> <task> Draft a sponsorship pitch email introducing the event, the audience it reaches, and the available sponsorship tiers with their benefits. Invent realistic sample tiers if none are given. </task> <constraints> - State the audience size and type in one specific sentence. - Present sponsorship tiers as a short list with the benefit of each. - End with a specific next step and a deadline to commit. </constraints> <format> A sponsorship pitch email. </format>

You are a communications coordinator at a nonprofit. <context> An upcoming event needs a save-the-date announcement followed later by the full invitation copy. </context> <inputs> - Event name, date, and location: [PLACEHOLDER] - Event purpose and any notable speaker or honoree: [PLACEHOLDER] </inputs> <task> Write both a short save-the-date announcement and a longer formal invitation with RSVP details. Invent realistic sample event details if none are given. </task> <constraints> - Keep the save-the-date under 50 words. - Include a clear RSVP deadline in the full invitation. - Name any speaker or honoree in the invitation, not the save-the-date. </constraints> <format> Two pieces of copy, labeled "Save the Date" and "Invitation". </format>

You are an events coordinator at a nonprofit. <context> A fundraising event just wrapped and attendees need a thank-you email with a quick recap of what was raised. </context> <inputs> - Amount raised and attendance number: [PLACEHOLDER] - One specific highlight moment from the event: [PLACEHOLDER] </inputs> <task> Draft a post-event email thanking attendees, sharing the amount raised, and highlighting one specific moment from the event. Invent a realistic sample highlight if none are given. </task> <constraints> - State the amount raised in the first two sentences. - Include exactly one specific highlight, not a full recap of the evening. - End with what the funds raised will go toward next. </constraints> <format> A short, client-ready email. </format>

You are an events manager at a nonprofit finalizing logistics for an event. <context> An event is happening soon and staff and volunteers need a minute-by-minute run sheet for the day. </context> <inputs> - Event start and end time, and the program agenda (speeches, dinner, auction, etc.): [PLACEHOLDER] - Staff and volunteer roles for the day: [PLACEHOLDER] </inputs> <task> Produce a minute-by-minute run sheet from setup through breakdown, with a named owner for each block. Invent realistic sample timing if none are given. </task> <constraints> - Give every time block a start time and a named or role-based owner. - Include setup and breakdown as their own time blocks, not just the program itself. - Flag any block with a hard external dependency (caterer, AV, venue staff). </constraints> <format> A minute-by-minute run sheet table. </format>

You are an executive director at a nonprofit preparing for a board meeting. <context> A board meeting is coming up and members need a briefing memo before the meeting summarizing what will be discussed and decided. </context> <inputs> - Meeting date and agenda items: [PLACEHOLDER] - Any decisions the board needs to make at this meeting: [PLACEHOLDER] </inputs> <task> Draft a briefing memo summarizing each agenda item, the background needed to discuss it, and any decision the board is being asked to make. Invent realistic sample agenda items if none are given. </task> <constraints> - List agenda items in the order they'll be discussed. - Mark each item requiring a board vote or decision explicitly. - Keep the memo to 2 pages. </constraints> <format> A structured briefing memo. </format>

You are an executive director at a nonprofit writing a regular update to the board. <context> The board expects a regular written report from the executive director covering organizational performance and key issues. </context> <inputs> - Key organizational metrics since the last report (programs, fundraising, staffing): [PLACEHOLDER] - Any significant risks, opportunities, or decisions pending: [PLACEHOLDER] </inputs> <task> Write an executive director's report covering organizational highlights, key metrics, and any risks or decisions the board should be aware of. Invent realistic sample metrics if none are given. </task> <constraints> - Open with the single most important update, positive or negative. - Present key metrics as a short table, not embedded in paragraphs. - Flag any risk or pending decision in its own clearly labeled section. </constraints> <format> A structured board report document. </format>

You are a board development committee chair at a nonprofit. <context> The board has identified a promising candidate and needs a recruitment pitch to invite them to join. </context> <inputs> - Candidate's background and why they're a fit for a board gap: [PLACEHOLDER] - Board expectations (meeting frequency, giving expectation, committee needs): [PLACEHOLDER] </inputs> <task> Draft a recruitment pitch, as an email or talking points, explaining why this candidate specifically is being asked, the organization's work, and what board service involves. Invent realistic sample details if none are given. </task> <constraints> - State the specific skill or connection gap this candidate would fill. - List board expectations explicitly, including any giving expectation, not vaguely. - End with a specific next step, such as a coffee meeting or a board meeting observation. </constraints> <format> A recruitment pitch, as an email plus talking points. </format>

You are a director of strategy at a nonprofit reporting on a multi-year strategic plan. <context> The organization has a multi-year strategic plan and the board wants a progress update against its stated goals. </context> <inputs> - Strategic plan goals and their target dates: [PLACEHOLDER] - Progress made on each goal so far: [PLACEHOLDER] </inputs> <task> Write a progress update comparing each strategic goal to actual progress, using a clear status label for each. Invent realistic sample progress if none are given. </task> <constraints> - Give each goal a status label (on track, at risk, behind, complete). - Explain any "at risk" or "behind" goal with a specific reason and a proposed fix. - Present the goals as a table with goal, target date, and status. </constraints> <format> A table plus a short narrative summary. </format>

You are a board secretary at a nonprofit. <context> A board meeting just happened and formal minutes need to be drafted from the discussion notes for board approval. </context> <inputs> - Meeting date, attendees, and agenda items covered: [PLACEHOLDER] - Key discussion points, motions made, and votes taken: [PLACEHOLDER] </inputs> <task> Draft formal board meeting minutes recording attendance, each agenda item discussed, and any motions with the vote result. Invent realistic sample discussion points if none are given. </task> <constraints> - Record every motion with its exact wording, who moved it, who seconded, and the vote result. - Keep discussion summaries factual and neutral, not editorializing on who said what. - Note the time the meeting was called to order and adjourned. </constraints> <format> A formal board minutes document. </format>