20 ChatGPT Prompts for a Cleaning Business
These prompts help a cleaning business owner quote jobs quickly, sell recurring contracts, and keep customers happy without living in your inbox. Drop your own job, customer, and pricing details into the [brackets] and paste into ChatGPT. Use them to book more regular clients and cut hours of admin every week.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Quotes & Estimates
4 promptsCleaning Quote Draft
1/20✨ What it does
This prompt writes a friendly quote from [your company] in [your city] for [the customer] on [the job], covering what is included, the price per visit of [amount], add-ons, and booking terms. Check the rate, then send the quote.
You are the owner of [your company], a cleaning business in [your city]. Write a professional quote for [the customer] for [the job, e.g. a weekly 3-bed house clean]. Include what is covered, the price per visit of [amount], and any add-ons. Add booking terms and keep it clear and friendly.
Pro tip: Spell out exactly what is included to avoid scope creep later.
Recurring Contract Offer
2/20✨ What it does
This prompt writes a recurring cleaning contract offer for [the customer] with [your company], comparing one-off versus weekly or fortnightly at the regular rate of [amount], with the same cleaner. Send it after a one-off that went well.
Write an offer for [the customer] for a recurring cleaning contract with [your company]. Compare one-off vs weekly or fortnightly, explain the discounted regular rate of [amount], the same trusted cleaner, and the convenience. End with a clear sign-up step. Keep it under 140 words.
Pro tip: Recurring clients are your best income; pitch them at every quote.
Deep Clean Estimate
3/20✨ What it does
This prompt writes a confident estimate for [the customer] for a [job] at [property size], listing areas and tasks, estimated hours, and a price of [amount], plus your checklist and standards. Send it, then book the deep clean they accept.
Write an estimate for [the customer] for a [job, e.g. end-of-tenancy deep clean] at [property size]. List the areas and tasks covered, the estimated hours, and the price of [amount]. Reassure them about our checklist and standards. Keep it clear and confident.
Pro tip: Attach your task checklist so the customer sees the value.
Quote Follow-Up
4/20✨ What it does
This prompt writes a low-pressure follow-up to [the customer] about the cleaning quote from [X] days ago, asking if they have questions and mentioning availability [timeframe]. Send it once from your inbox and wait.
Write a follow-up message to [the customer] who received our cleaning quote [X] days ago. Reference the job, ask if they have questions, and mention we have availability [timeframe]. Keep it under 80 words and low pressure.
Pro tip: Follow up within 2 to 3 days; cleaning buyers decide fast.
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Customer Messages
4 promptsBooking Confirmation
5/20✨ What it does
This prompt writes a booking confirmation for [the customer] for a [job type] on [date], [time window], with the cleaner's name, access, pets, and what will be cleaned. Get it out as soon as you have the slot.
Write a booking confirmation for [the customer] for a [job type] on [date], [time window]. Include the cleaner's name, how they will access the property, whether pets need managing, and what will be cleaned. Keep it clear and friendly.
Pro tip: Confirm key or access arrangements to avoid lockouts.
Reminder Text
6/20✨ What it does
This prompt writes a friendly reminder to [the customer] about their clean tomorrow, [date], [time window], confirming access and asking them to reply if anything has changed. Send it the evening before so you do not waste a trip.
Write a friendly reminder text for [the customer] about their clean tomorrow, [date], [time window]. Confirm access arrangements and ask them to reply if anything has changed. Keep it under 50 words.
Pro tip: A reply confirmation means the slot is still worth the trip.
Post-Clean Message
7/20✨ What it does
This prompt writes a warm wrap-up to [the customer] after today's clean, inviting them to say if anything needs attention and mentioning the next visit if they are a regular. Send it before you leave the street.
Write a warm message to [the customer] after we finish their clean today. Note it is done, invite them to tell us if anything needs attention, and mention the next visit if they are a regular. Keep it under 70 words.
Pro tip: Inviting feedback privately heads off a public complaint.
Payment Reminder
8/20✨ What it does
This prompt writes a polite payment reminder to [the customer] for invoice [number] of [amount] due on [date], referencing the clean, with thanks and clear payment options. Send it from your inbox once, then follow up only if they still have not paid.
Write a polite payment reminder for [the customer] for invoice [number], amount [amount], due on [date]. Reference the clean, thank them, and give clear payment options. Keep it professional, not accusatory.
Pro tip: Attach the invoice again so there is no reason to delay.
Local Marketing & SEO
4 promptsGoogle Business Profile Post
9/20✨ What it does
This prompt writes a Google Business Profile post for [your company], a cleaning business in [your city], featuring [service] and inviting a free quote. Publish it on your Google profile as soon as you have a photo.
Write a Google Business Profile post for [your company], a cleaning business in [your city]. Highlight a service like [service, e.g. end-of-tenancy cleans], explain the benefit, and invite people to request a free quote. Keep it under 1500 characters with a friendly local tone.
Pro tip: Post weekly; active listings rank higher in the local map.
Service Page Copy
10/20✨ What it does
This prompt writes about 300 words for the [service] page of [your company] serving [your city and nearby towns], covering what is included, vetting, why locals choose you, and a call to action using [service] in [city]. Edit it, then publish.
Write 300 words for the [service, e.g. office cleaning] page of [your company] serving [your city and nearby towns]. Cover what is included, our reliability and vetting, why locals choose us, and a clear call to action. Naturally include [service] in [city].
Pro tip: Mention that cleaners are vetted and insured to build trust.
Before-and-After Caption
11/20✨ What it does
This prompt writes a warm social caption for a before-and-after photo of a [job type] in [your city], describing the transformation and inviting a free quote. Pair it with the photo and post.
Write an engaging social caption for a before-and-after photo of a [job type] we completed in [your city]. Describe the transformation, keep it satisfying to read, and invite others to book a free quote. Keep it under 120 words with a warm tone.
Pro tip: Before-and-after cleaning content performs strongly, so post it often.
Local Ad Copy
12/20✨ What it does
This prompt writes 3 Facebook ads under 60 words for [your company] targeting busy households or offices in [your city], with vetted staff, flexible booking, and a satisfaction guarantee. Run the strongest and test the rest.
Write 3 short Facebook ad variations for [your company] targeting busy households or offices in [your city] who want a reliable cleaner. Highlight vetted staff, flexible booking, and a satisfaction guarantee. Keep each under 60 words with a clear call to action.
Pro tip: Run all 3 and scale the one with the lowest cost per lead.
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Reviews & Reputation
4 promptsReview Request Text
13/20✨ What it does
This prompt writes a short text asking [the customer] for a Google review after their clean, mentioning the service and that the review link is coming. Pass the link from your phone while the home still looks its best.
Write a short, friendly text asking [the customer] for a Google review after their clean. Mention the specific service, say it helps our local business, and note the review link is coming. Keep it under 60 words.
Pro tip: Ask right after a great clean, while it still sparkles.
Five-Star Reply
14/20✨ What it does
This prompt writes a warm reply to this 5-star review of [your company] from [paste review], thanking them by name and gently encouraging referrals. Leave it on the listing after you confirm the name and service.
Write a warm reply to this 5-star review of [your company]: [paste review]. Thank the customer by name, mention the service, and gently encourage referrals. Keep it under 60 words and genuine.
Pro tip: Reply to every review to show you are engaged.
Negative Review Response
15/20✨ What it does
This prompt writes a calm public reply to a negative review of [your company] from [paste review], acknowledging frustration and inviting a call to [phone]. Post it, then follow through on the call to [phone].
Write a calm, professional reply to this negative review of [your company]: [paste review]. Acknowledge the frustration, avoid blame, briefly give our side, and invite them to call [phone] to make it right. Keep it under 90 words.
Pro tip: Offer a re-clean; readers love a business that makes it right.
Referral Request
16/20✨ What it does
This prompt writes a casual referral note to regular customers of [your company] asking them to recommend you to friends or neighbors who need a cleaner in [your city], mentioning [offer]. Send it to people you have cleaned for a while.
Write a message to regular customers of [your company] asking them to recommend us to friends or neighbors who need a cleaner in [your city]. Remind them how long we have cleaned for them and mention any thank-you we offer: [offer]. Keep it warm and casual.
Pro tip: Loyal customers are your best salespeople; just ask them.
Hiring & Admin
4 promptsJob Posting
17/20✨ What it does
This prompt writes a job posting for a [role] at [your company] in [your city] with duties, experience, a pay range of [range], hours, flexibility, and why you are a good employer. Post it where reliable cleaners look.
Write a job posting for a [role, e.g. domestic cleaner] at [your company] in [your city]. List daily duties, required experience, the pay range of [range], the hours and flexibility, and why we are a good employer. Keep it honest, around 200 words.
Pro tip: Mention flexible hours; it is a big draw for good applicants.
Cleaning Checklist
18/20✨ What it does
This prompt creates a room-by-room cleaning checklist for a [job type] at [your company] so every cleaner hits the same standard. Print it and have the cleaner tick each room on the visit.
Create a room-by-room cleaning checklist for a [job type, e.g. standard house clean] at [your company]. List every task per room so any cleaner delivers the same standard. Format it as a checklist the cleaner ticks off on each visit.
Pro tip: A shared checklist means clients get the same clean every time.
New Client Onboarding SOP
19/20✨ What it does
This prompt writes numbered onboarding steps for a new cleaning client at [your company], covering the first call, walkthrough or quote, keys, the first clean, and the review request. Follow the list so every new client starts the same way.
Write a standard operating procedure for onboarding a new cleaning client at [your company]. Include the first call, the walkthrough or quote, access and key handling, the first clean, and the review request. Format it as numbered steps for the office.
Pro tip: Nailing the first clean is what turns a trial into a regular.
SOP for New Enquiries
20/20✨ What it does
This prompt writes numbered office steps for a new enquiry at [your company], covering what to ask, how to log the job, how fast to respond, and when to send a quote. Keep it where anyone in the office can follow it.
Write a standard operating procedure for handling a new enquiry at [your company]. Include what to ask the customer, how to log the job, how fast to respond, and when to send a quote. Format it as numbered steps anyone in the office can follow.
Pro tip: Fast first replies win most local cleaning jobs.
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