20 ChatGPT Prompts for a Cleaning Business
These prompts help a cleaning business owner quote jobs quickly, sell recurring contracts, and keep customers happy without living in your inbox. Drop your own job, customer, and pricing details into the [brackets] and paste into ChatGPT. Use them to book more regular clients and cut hours of admin every week.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Quotes & Estimates
4 promptsCleaning Quote Draft
1/20You are the owner of [your company], a cleaning business in [your city]. Write a professional quote for [the customer] for [the job, e.g. a weekly 3-bed house clean]. Include what is covered, the price per visit of [amount], and any add-ons. Add booking terms and keep it clear and friendly.
Turns your rates into a tidy customer quote.
Pro tip: Spell out exactly what is included to avoid scope creep later.
Recurring Contract Offer
2/20Write an offer for [the customer] for a recurring cleaning contract with [your company]. Compare one-off vs weekly or fortnightly, explain the discounted regular rate of [amount], the same trusted cleaner, and the convenience. End with a clear sign-up step. Keep it under 140 words.
Converts one-off cleans into steady monthly income.
Pro tip: Recurring clients are your best income; pitch them at every quote.
Deep Clean Estimate
3/20Write an estimate for [the customer] for a [job, e.g. end-of-tenancy deep clean] at [property size]. List the areas and tasks covered, the estimated hours, and the price of [amount]. Reassure them about our checklist and standards. Keep it clear and confident.
Prices one-off deep cleans with confidence.
Pro tip: Attach your task checklist so the customer sees the value.
Quote Follow-Up
4/20Write a follow-up message to [the customer] who received our cleaning quote [X] days ago. Reference the job, ask if they have questions, and mention we have availability [timeframe]. Keep it under 80 words and low pressure.
Recovers quotes that have gone quiet.
Pro tip: Follow up within 2 to 3 days; cleaning buyers decide fast.
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Customer Messages
4 promptsBooking Confirmation
5/20Write a booking confirmation for [the customer] for a [job type] on [date], [time window]. Include the cleaner's name, how they will access the property, whether pets need managing, and what will be cleaned. Keep it clear and friendly.
Confirms the clean and sorts out access.
Pro tip: Confirm key or access arrangements to avoid lockouts.
Reminder Text
6/20Write a friendly reminder text for [the customer] about their clean tomorrow, [date], [time window]. Confirm access arrangements and ask them to reply if anything has changed. Keep it under 50 words.
Cuts wasted trips to inaccessible homes.
Pro tip: A reply confirmation means the slot is still worth the trip.
Post-Clean Message
7/20Write a warm message to [the customer] after we finish their clean today. Note it is done, invite them to tell us if anything needs attention, and mention the next visit if they are a regular. Keep it under 70 words.
Wraps up each clean and invites feedback early.
Pro tip: Inviting feedback privately heads off a public complaint.
Payment Reminder
8/20Write a polite payment reminder for [the customer] for invoice [number], amount [amount], due on [date]. Reference the clean, thank them, and give clear payment options. Keep it professional, not accusatory.
Chases overdue payments without the awkwardness.
Pro tip: Attach the invoice again so there is no reason to delay.
Local Marketing & SEO
4 promptsGoogle Business Profile Post
9/20Write a Google Business Profile post for [your company], a cleaning business in [your city]. Highlight a service like [service, e.g. end-of-tenancy cleans], explain the benefit, and invite people to request a free quote. Keep it under 1500 characters with a friendly local tone.
Keeps your Google listing active and useful.
Pro tip: Post weekly; active listings rank higher in the local map.
Service Page Copy
10/20Write 300 words for the [service, e.g. office cleaning] page of [your company] serving [your city and nearby towns]. Cover what is included, our reliability and vetting, why locals choose us, and a clear call to action. Naturally include [service] in [city].
Builds a page that ranks for your service locally.
Pro tip: Mention that cleaners are vetted and insured to build trust.
Before-and-After Caption
11/20Write an engaging social caption for a before-and-after photo of a [job type] we completed in [your city]. Describe the transformation, keep it satisfying to read, and invite others to book a free quote. Keep it under 120 words with a warm tone.
Turns satisfying results into lead generators.
Pro tip: Before-and-after cleaning content performs strongly, so post it often.
Local Ad Copy
12/20Write 3 short Facebook ad variations for [your company] targeting busy households or offices in [your city] who want a reliable cleaner. Highlight vetted staff, flexible booking, and a satisfaction guarantee. Keep each under 60 words with a clear call to action.
Gives you ad options to test cheaply.
Pro tip: Run all 3 and scale the one with the lowest cost per lead.
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Reviews & Reputation
4 promptsReview Request Text
13/20Write a short, friendly text asking [the customer] for a Google review after their clean. Mention the specific service, say it helps our local business, and note the review link is coming. Keep it under 60 words.
Requests reviews when the home looks its best.
Pro tip: Ask right after a great clean, while it still sparkles.
Five-Star Reply
14/20Write a warm reply to this 5-star review of [your company]: [paste review]. Thank the customer by name, mention the service, and gently encourage referrals. Keep it under 60 words and genuine.
Turns praise into a referral opportunity.
Pro tip: Reply to every review to show you are engaged.
Negative Review Response
15/20Write a calm, professional reply to this negative review of [your company]: [paste review]. Acknowledge the frustration, avoid blame, briefly give our side, and invite them to call [phone] to make it right. Keep it under 90 words.
Protects your reputation with a measured reply.
Pro tip: Offer a re-clean; readers love a business that makes it right.
Referral Request
16/20Write a message to regular customers of [your company] asking them to recommend us to friends or neighbors who need a cleaner in [your city]. Remind them how long we have cleaned for them and mention any thank-you we offer: [offer]. Keep it warm and casual.
Turns loyal clients into a referral pipeline.
Pro tip: Loyal customers are your best salespeople; just ask them.
Hiring & Admin
4 promptsJob Posting
17/20Write a job posting for a [role, e.g. domestic cleaner] at [your company] in [your city]. List daily duties, required experience, the pay range of [range], the hours and flexibility, and why we are a good employer. Keep it honest, around 200 words.
Attracts reliable cleaners to your team.
Pro tip: Mention flexible hours; it is a big draw for good applicants.
Cleaning Checklist
18/20Create a room-by-room cleaning checklist for a [job type, e.g. standard house clean] at [your company]. List every task per room so any cleaner delivers the same standard. Format it as a checklist the cleaner ticks off on each visit.
Standardizes quality across every cleaner and visit.
Pro tip: A shared checklist means clients get the same clean every time.
New Client Onboarding SOP
19/20Write a standard operating procedure for onboarding a new cleaning client at [your company]. Include the first call, the walkthrough or quote, access and key handling, the first clean, and the review request. Format it as numbered steps for the office.
Makes every new client start smoothly and consistently.
Pro tip: Nailing the first clean is what turns a trial into a regular.
SOP for New Enquiries
20/20Write a standard operating procedure for handling a new enquiry at [your company]. Include what to ask the customer, how to log the job, how fast to respond, and when to send a quote. Format it as numbered steps anyone in the office can follow.
Ensures every lead gets a fast, consistent reply.
Pro tip: Fast first replies win most local cleaning jobs.
Frequently Asked Questions
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