20 ChatGPT Prompts for Plumbers
These are ready-to-use prompts for the owner of a plumbing business who wants to quote faster and stop drowning in admin. Just swap the [bracketed] parts for your own job, customer, and pricing details. Use them to book more calls, get more reviews, and win back the evenings you spend on paperwork.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Quotes & Estimates
4 promptsJob Quote Draft
1/20✨ What it does
This prompt writes a clear quote from [your company] in [your city] for [the customer] on [the job], with line items for labor, parts, and callout using [your numbers], plus 14-day validity. Drop in your figures, then send or text the quote.
You are the office manager for [your company], a plumbing business in [your city]. Write a clear quote for [the customer] for [the job, e.g. replacing a hot water cylinder]. Include line items for labor, parts, and callout. Use these figures: [your numbers]. Add payment terms and a note that the price holds for 14 days. Keep it professional and easy to understand.
Pro tip: List parts and labor separately so customers see the value.
Callout Price Explainer
2/20✨ What it does
This prompt writes a short, friendly note that explains the [amount] callout fee at [your company], covering diagnostic time, van stock, and travel, and that it comes off the bill if they go ahead. Share it when a customer first asks about the fee.
Write a short, friendly explanation a customer can read that justifies our [amount] callout fee at [your company]. Cover diagnostic time, van stock, and travel, and reassure them it is deducted if they go ahead with the repair. Keep it under 80 words.
Pro tip: Send this with your booking confirmation to avoid surprises.
Emergency Quote
3/20✨ What it does
This prompt writes a calm emergency quote for a [job] near [customer address area], covering the [amount] emergency callout, estimated parts, and arrival within [time]. Text it from your phone while they are still stressed, then get on the road.
Write a quick quote message for an emergency [job, e.g. burst pipe] at [customer address area]. Explain our emergency callout rate of [amount], estimated parts, and that we can be there within [time]. Keep it calm and reassuring for a stressed customer.
Pro tip: Confirm the emergency rate in writing before you dispatch.
Quote Follow-Up
4/20✨ What it does
This prompt writes a low-pressure follow-up text to [the customer] about the quote for [the job] from [X] days ago, asking if they have questions and mentioning you can usually book this week. Send it and wait for a yes or a question.
Write a follow-up text to [the customer] who got our quote for [the job] [X] days ago. Reference the job, ask if they have any questions, and mention we can usually book them in this week. Keep it under 70 words and low pressure.
Pro tip: Follow up within 3 days; plumbing buyers decide quickly.
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Customer Messages
4 promptsBooking Confirmation
5/20✨ What it does
This prompt writes a booking confirmation for [the customer] for a [job type] on [date] between [time window], with the plumber's name, a call-ahead, and how to clear access to the [area]. Send it as soon as you book the slot.
Write a booking confirmation text for [the customer] for a [job type] on [date] between [time window]. Include our plumber's name, that they will call ahead, and what the customer should do to prepare, like clearing access to the [area]. Keep it clear and friendly.
Pro tip: A prep note means the plumber wastes no time on arrival.
On-The-Way Text
6/20✨ What it does
This prompt writes a short on-the-way text to [the customer] for their [job], with the plumber's name and arrival in about [X] minutes. Your plumber sends it when they leave for the job.
Write a short on-the-way text a plumber can send when heading to [the customer] for their [job]. Include the plumber's name, that they will arrive in about [X] minutes, and a friendly tone. Keep it under 40 words.
Pro tip: Save it as a template so any tech can send it in seconds.
Post-Job Invoice Message
7/20✨ What it does
This prompt writes a wrap-up message to send with the invoice after [the job] for [the customer], covering the work, parts, warranty on [X], payment options, and thanks. Attach the invoice and send it the same day you finish.
Write a message to send with the invoice after completing [the job] for [the customer]. Summarize the work done, note any parts replaced, mention the warranty on [X], give payment options, and thank them. Keep it warm and professional.
Pro tip: Mentioning the warranty builds trust and reduces callbacks.
Appointment Reminder
8/20✨ What it does
This prompt writes a friendly reminder to [the customer] about their plumbing appointment tomorrow, [date], between [time window], asking them to confirm and have someone over 18 home. Send it the evening before so you do not waste a trip.
Write a friendly reminder text for [the customer] about their plumbing appointment tomorrow, [date], between [time window]. Ask them to reply to confirm and to make sure someone over 18 is home. Keep it under 50 words.
Pro tip: Ask for a reply so you know the slot is still good.
Local Marketing & SEO
4 promptsGoogle Business Profile Post
9/20✨ What it does
This prompt writes a Google Business Profile post for [your company], a plumber in [your city], about a common [issue] and inviting a free quote. Copy it into your Google listing and hit publish.
Write a Google Business Profile post for [your company], a plumber in [your city]. Highlight a common problem like [issue, e.g. low water pressure], explain we can help, and invite people to call for a free quote. Keep it under 1500 characters with a local, helpful tone.
Pro tip: Post weekly; Google favors listings that stay fresh.
Service Area Page
10/20✨ What it does
This prompt writes about 300 words for the [service] page of [your company] serving [your city and nearby towns], covering signs they need help, fast response, and a call to action using [service] in [city]. Edit it, then publish the page.
Write 300 words of website copy for the [service, e.g. boiler repair] page of [your company] serving [your city and nearby towns]. Cover the service, common signs a customer needs it, our fast response, and a clear call to action. Naturally include [service] in [city].
Pro tip: List the nearby towns you cover to catch more searches.
Seasonal Tip Post
11/20✨ What it does
This prompt writes a helpful social post from [your company] warning [your city] homeowners about [seasonal issue], with 3 prevention tips and an invite to call. Post it, then take the calls it brings in.
Write a helpful social post from [your company] warning [your city] homeowners about [seasonal issue, e.g. frozen pipes in winter]. Give 3 quick prevention tips, then invite them to call us if they need help. Keep it friendly and under 120 words.
Pro tip: Useful tips get shared, which spreads your name for free.
Local Ad Copy
12/20✨ What it does
This prompt writes 3 Facebook ads under 60 words for [your company] targeting homeowners in [your city] who need a reliable plumber, with fast response, upfront pricing, and a clear ask. Run the strongest first and keep the others for a test.
Write 3 short Facebook ad variations for [your company] targeting homeowners in [your city] who need a reliable plumber. Highlight fast response, upfront pricing, and local reputation. Keep each under 60 words with a clear call to action.
Pro tip: Run all 3 and keep the cheapest cost per call.
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Reviews & Reputation
4 promptsReview Request Text
13/20✨ What it does
This prompt writes a short text asking [the customer] for a Google review after their [job], mentioning the work and that the review link is coming. Fire it off from your phone with the link while they are still pleased.
Write a short, friendly text asking [the customer] to leave a Google review now that we have finished their [job]. Mention the specific work, say it helps our local business, and note the review link is coming. Keep it under 60 words.
Pro tip: Send it the same day, right after the job is done.
Five-Star Reply
14/20✨ What it does
This prompt writes a warm reply to this 5-star review of [your company] from [paste review], thanking them by name and gently inviting referrals. Post it after you check the name and job match.
Write a warm reply to this 5-star review for [your company]: [paste review]. Thank the customer by name, mention the job, and gently invite referrals. Keep it under 60 words and genuine.
Pro tip: Reply to every review; it shows you are attentive.
Negative Review Response
15/20✨ What it does
This prompt writes a calm public reply to a negative review of [your company] from [paste review], acknowledging frustration and inviting a call to [phone]. Post it, then pick up the phone and make it right.
Write a calm, professional reply to this negative review of [your company]: [paste review]. Acknowledge the frustration, avoid blame, briefly give our side, and invite them to call [phone] to make it right. Keep it under 90 words.
Pro tip: Stay polite; readers judge your tone more than the complaint.
Referral Request
16/20✨ What it does
This prompt writes a casual referral note from [your company] asking past customers to recommend you to anyone who needs a plumber in [your city], mentioning [offer]. Send it to people whose jobs went well.
Write a message to past customers of [your company] asking them to recommend us to neighbors or family who need a plumber in [your city]. Remind them of the job we did, and mention any thank-you we offer: [offer]. Keep it warm and casual.
Pro tip: Neighbors trust neighbors; referral leads close faster.
Hiring & Admin
4 promptsJob Posting
17/20✨ What it does
This prompt writes a job posting for a [role] at [your company] in [your city] with duties, qualifications, a pay range of [range], and van and tools provided. Post it where qualified plumbers actually look.
Write a job posting for a [role, e.g. qualified plumber] at [your company] in [your city]. List daily duties, required qualifications, the pay range of [range], van and tools provided, and why we are a good employer. Keep it honest and around 220 words.
Pro tip: Stating the pay range filters out mismatched applicants.
Van Stock Checklist
18/20✨ What it does
This prompt creates a weekly van stock checklist for [your company] covering parts, fittings, and consumables for [common job types]. Print it and have the tech tick it off each Monday.
Create a weekly van stock checklist for a plumbing van at [your company]. List common parts, fittings, and consumables a plumber should always carry for [common job types]. Format it as a simple checklist the tech can tick off each Monday.
Pro tip: A stocked van means fewer supply-run trips and happier customers.
Job Safety Steps
19/20✨ What it does
This prompt writes numbered safety steps for a plumber doing [risky job] at a customer's home, covering isolation, PPE, testing, and sign-off. Your tech follows the list on site before starting the work.
Write a short safety procedure for a plumber doing [risky job, e.g. gas or hot water work] at a customer's home. Cover isolation, PPE, testing, and sign-off. Keep it as clear numbered steps a tech can follow on site.
Pro tip: Keep it in the van so techs can reference it anytime.
SOP for New Enquiries
20/20✨ What it does
This prompt writes numbered office steps for a new phone or web enquiry at [your company], covering what to ask, how to log the job, how fast to reply, and when to send a quote. Put it by the phone so nobody drops a lead.
Write a standard operating procedure for handling a new phone or web enquiry at [your company]. Include what to ask the customer, how to log the job, how fast to reply, and when to send a quote. Format it as numbered steps anyone in the office can follow.
Pro tip: A fast, consistent first reply wins most local jobs.
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