20 ChatGPT Prompts for Vacation Rentals
Whether you host one Airbnb or manage a dozen short-term rentals, the writing never stops. These 20 prompts handle listing copy, guest messages, house manuals, and review replies. Paste your property details into the [brackets] and get first drafts in seconds.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Listing and Bookings
4 promptsListing Description
1/20Write an Airbnb and Vrbo listing description for [your property name], a [property type] in [your city] that sleeps [number]. Highlight [top 3 features], mention [the neighborhood vibe], and end with who it is perfect for. Scannable, warm, and specific.
A listing that earns the click and the booking.
Pro tip: Put your single best feature in the first sentence.
Listing Title Options
2/20Give me 10 short Airbnb listing titles for [your property] in [your city] that highlight [the standout feature, e.g. ocean view, hot tub, walk to downtown]. Keep each under 50 characters and make them stand out in search.
Titles that beat the sea of generic listings.
Pro tip: Lead with the amenity guests filter and search for most.
Fill the Gaps
3/20I have open dates at [your property] from [date] to [date]. Suggest 4 ways to fill them, such as a gap-night discount, a last-minute offer, or a weekly rate, with copy for each and a rule to avoid attracting bad-fit guests.
Turns calendar gaps into booked nights.
Pro tip: Offer weekly discounts to attract longer, lower-hassle stays.
Upsell Menu
4/20List 8 paid extras I could offer guests at [your property], such as early check-in, mid-stay cleaning, a stocked fridge, or gear rental. For each, write a one-line offer and a fair price for [your market].
Grows revenue beyond the nightly rate.
Pro tip: Offer extras in your pre-arrival message when guests are excited.
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Guest Messaging
4 promptsPre-Arrival Message
5/20Write a pre-arrival message for [the guest] booked at [your property] arriving [date]. Include check-in instructions, the address, parking, wifi, and a warm line. Keep it clear and skimmable for a phone screen.
Gets guests in smoothly with fewer questions.
Pro tip: Bold the door code and wifi so guests find them fast.
Check-In Instructions
6/20Write step-by-step self-check-in instructions for [your property], covering [the lockbox or smart lock], parking, and getting inside. Number each step and assume the guest has never been here.
Cuts the day-of arrival confusion.
Pro tip: Add a photo reference note for the trickiest step.
Common Question Reply
7/20A guest messaged: [paste their question about the rental or area]. Write a friendly, quick reply for [your property] that answers it fully. Tone: [helpful and easygoing].
Fast, friendly answers protect your response rate.
Pro tip: Save your best replies as templates for next time.
Checkout Reminder
8/20Write a polite checkout message for guests leaving [your property], listing [simple checkout tasks like starting the dishwasher, taking out trash] and the checkout time, ending with a warm goodbye and a nudge to leave a review.
Sets checkout expectations without sounding bossy.
Pro tip: Keep the task list to 3 items so guests actually do them.
Reviews and Ratings
4 promptsReview a Guest
9/20Write 3 short, honest reviews I can leave for a guest who stayed at [your property] and was [describe them, e.g. tidy and communicative]. Keep them warm and specific so other hosts trust them.
Saves time on the reviews you owe guests.
Pro tip: Reviewing guests promptly nudges them to review you back.
Reply to a 5-Star Review
10/20Write 3 distinct replies to a 5-star review that praised [what the guest loved] about [your property]. Thank them, echo one detail, and invite them to book again.
Makes happy guests into repeat bookers.
Pro tip: Public replies show future guests you are attentive.
Respond to a Low Rating
11/20A guest left a [critical] review about [the issue] at [your property]. Write a calm, professional public response that acknowledges it, states the fix, and reassures future guests, without being defensive.
Keeps one bad night from scaring off bookings.
Pro tip: Future guests read your reply more than the complaint.
Ask for the Review
12/20Write a short, friendly message asking a happy guest to leave a review after their stay at [your property]. Mention it takes a minute and helps a small host a lot.
More reviews mean better ranking and trust.
Pro tip: Send it a day after checkout while the memory is warm.
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House Manual and Ops
4 promptsHouse Manual
13/20Write a complete house manual for [your property] in [your city]. Cover wifi, appliances, trash and recycling, house rules, emergency contacts, and [anything unique to the home]. Friendly, clear, and easy to scan on a phone.
One document that prevents most guest questions.
Pro tip: Order sections by how often guests actually need them.
House Rules
14/20Write clear, guest-friendly house rules for [your property] covering [quiet hours, pets, parties, max occupancy, and anything specific]. Firm but warm, framed as keeping the home great for everyone.
Sets boundaries without souring the stay.
Pro tip: Frame each rule as a benefit, not a warning.
Cleaner Checklist
15/20Create a turnover checklist for the cleaner at [your property], a [property type] that sleeps [number]. Cover every room, linens, restocking [consumables], and a final walkthrough. Make it easy to follow between bookings.
Keeps turnovers consistent across cleaners.
Pro tip: Add a photo standard for how the bed should look when done.
Local Guidebook
16/20Write a local guidebook for guests at [your property] in [your city]: best coffee, casual dinner, a nice restaurant, an outdoor activity, and a hidden gem, all nearby. Warm, specific, and honestly useful.
Adds value and earns better reviews.
Pro tip: Include your personal favorite to make it feel real.
Marketing and Growth
4 promptsDirect Booking Page
17/20Write copy for a direct booking page for [your property] so I can take reservations off-platform. Cover the perks of booking direct, trust signals, and a clear call to action, aimed at [your ideal guest].
Builds a channel that skips platform fees.
Pro tip: Offer a small direct-booking discount to make the switch worth it.
Instagram Content
18/20Give me 12 Instagram post ideas for [your property] in [your city], mixing the space, the view, local spots, and stay tips. Write full captions with hashtags for 3 of them.
Builds a following that books directly.
Pro tip: Tag your location so local searchers find the listing.
Repeat Guest Email
19/20Write an email to past guests of [your property] inviting them to book again, with a returning-guest perk of [your offer] and a reason to come back this [season].
Turns one stay into a rebooking.
Pro tip: Build a simple email list from every direct booking.
Superhost Feature Push
20/20Suggest 5 small improvements or add-ons for [your property] that would raise my rating and appeal for [your guest type], plus one line of listing copy for each once added.
Sharpens the details that lift your ranking.
Pro tip: Fix whatever your recent reviews mention most first.
Frequently Asked Questions
Prompts are the starting line. Tutorials are the finish.
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