20 ChatGPT Prompts for Vacation Rentals
Whether you host one Airbnb or manage a dozen short-term rentals, the writing never stops. These 20 prompts handle listing copy, guest messages, house manuals, and review replies. Paste your property details into the [brackets] and get first drafts in seconds.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Listing and Bookings
4 promptsListing Description
1/20✨ What it does
This prompt writes an Airbnb and Vrbo listing for [your property name], a [property type] in [your city] that sleeps [number], highlighting [top 3 features], [the neighborhood vibe], and who it is perfect for. Paste it into both listings, then lead with the most specific feature.
Write an Airbnb and Vrbo listing description for [your property name], a [property type] in [your city] that sleeps [number]. Highlight [top 3 features], mention [the neighborhood vibe], and end with who it is perfect for. Scannable, warm, and specific.
Pro tip: Put your single best feature in the first sentence.
Listing Title Options
2/20✨ What it does
This prompt gives 10 short Airbnb listing titles under 50 characters for [your property] in [your city] that highlight the standout feature so they stand out in search. Try the three punchiest in search preview, then keep the one that still reads clearly.
Give me 10 short Airbnb listing titles for [your property] in [your city] that highlight [the standout feature, e.g. ocean view, hot tub, walk to downtown]. Keep each under 50 characters and make them stand out in search.
Pro tip: Lead with the amenity guests filter and search for most.
Fill the Gaps
3/20✨ What it does
This prompt suggests 4 ways to fill open dates at [your property] from [date] to [date], with copy for each and a rule to avoid bad-fit guests. Pick one offer you can honor, then apply it only to those dates.
I have open dates at [your property] from [date] to [date]. Suggest 4 ways to fill them, such as a gap-night discount, a last-minute offer, or a weekly rate, with copy for each and a rule to avoid attracting bad-fit guests.
Pro tip: Offer weekly discounts to attract longer, lower-hassle stays.
Upsell Menu
4/20✨ What it does
This prompt lists 8 paid extras for guests at [your property], each with a one-line offer and a fair price for [your market]. Choose three you can deliver, then add those lines to the listing or a pre-arrival message.
List 8 paid extras I could offer guests at [your property], such as early check-in, mid-stay cleaning, a stocked fridge, or gear rental. For each, write a one-line offer and a fair price for [your market].
Pro tip: Offer extras in your pre-arrival message when guests are excited.
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Guest Messaging
4 promptsPre-Arrival Message
5/20✨ What it does
This prompt writes a pre-arrival message for [the guest] booked at [your property] arriving [date], with check-in, address, parking, wifi, and a warm line, skimmable on a phone. Mail it two days before arrival, then keep the steps in the order they will need them.
Write a pre-arrival message for [the guest] booked at [your property] arriving [date]. Include check-in instructions, the address, parking, wifi, and a warm line. Keep it clear and skimmable for a phone screen.
Pro tip: Bold the door code and wifi so guests find them fast.
Check-In Instructions
6/20✨ What it does
This prompt writes numbered self-check-in instructions for [your property], covering [the lockbox or smart lock], parking, and getting inside, assuming they have never been there. Send it the morning of arrival, then test the steps yourself once.
Write step-by-step self-check-in instructions for [your property], covering [the lockbox or smart lock], parking, and getting inside. Number each step and assume the guest has never been here.
Pro tip: Add a photo reference note for the trickiest step.
Common Question Reply
7/20✨ What it does
This prompt writes a friendly, quick reply for [your property] to [paste their question about the rental or area], in a [helpful and easygoing] tone. Paste the question, then answer fast so your response rate stays high.
A guest messaged: [paste their question about the rental or area]. Write a friendly, quick reply for [your property] that answers it fully. Tone: [helpful and easygoing].
Pro tip: Save your best replies as templates for next time.
Checkout Reminder
8/20✨ What it does
This prompt writes a polite checkout message for guests leaving [your property], listing [simple checkout tasks like starting the dishwasher, taking out trash], the checkout time, a goodbye, and a review nudge. Send it the night before they leave, then keep the task list short.
Write a polite checkout message for guests leaving [your property], listing [simple checkout tasks like starting the dishwasher, taking out trash] and the checkout time, ending with a warm goodbye and a nudge to leave a review.
Pro tip: Keep the task list to 3 items so guests actually do them.
Reviews and Ratings
4 promptsReview a Guest
9/20✨ What it does
This prompt writes 3 short, honest reviews you can leave for a guest who stayed at [your property], warm and specific so other hosts trust them. Pick the version that matches how they actually were, then submit it after they leave.
Write 3 short, honest reviews I can leave for a guest who stayed at [your property] and was [describe them, e.g. tidy and communicative]. Keep them warm and specific so other hosts trust them.
Pro tip: Reviewing guests promptly nudges them to review you back.
Reply to a 5-Star Review
10/20✨ What it does
This prompt writes 3 distinct replies to a 5-star review that praised [what the guest loved] about [your property], thanking them, echoing one detail, and inviting them back. Post a different reply each time, then invite them to book again.
Write 3 distinct replies to a 5-star review that praised [what the guest loved] about [your property]. Thank them, echo one detail, and invite them to book again.
Pro tip: Public replies show future guests you are attentive.
Respond to a Low Rating
11/20✨ What it does
This prompt writes a calm public response to a [critical] review about [the issue] at [your property], acknowledging it, stating the fix, and reassuring future guests. Post the reply, then make the fix before the next check-in.
A guest left a [critical] review about [the issue] at [your property]. Write a calm, professional public response that acknowledges it, states the fix, and reassures future guests, without being defensive.
Pro tip: Future guests read your reply more than the complaint.
Ask for the Review
12/20✨ What it does
This prompt writes a short, friendly message asking a happy guest to leave a review after their stay at [your property], noting it takes a minute and helps a small host. Send it the day after checkout, then do not chase them if they skip it.
Write a short, friendly message asking a happy guest to leave a review after their stay at [your property]. Mention it takes a minute and helps a small host a lot.
Pro tip: Send it a day after checkout while the memory is warm.
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House Manual and Ops
4 promptsHouse Manual
13/20✨ What it does
This prompt writes a complete house manual for [your property] in [your city], covering wifi, appliances, trash, house rules, emergency contacts, and [anything unique to the home], easy to scan on a phone. Put it in the listing and a printed copy, then test it with a friend.
Write a complete house manual for [your property] in [your city]. Cover wifi, appliances, trash and recycling, house rules, emergency contacts, and [anything unique to the home]. Friendly, clear, and easy to scan on a phone.
Pro tip: Order sections by how often guests actually need them.
House Rules
14/20✨ What it does
This prompt writes clear, guest-friendly house rules for [your property] covering [quiet hours, pets, parties, max occupancy, and anything specific], firm but warm. Add them to the listing, then repeat the two that guests most often miss.
Write clear, guest-friendly house rules for [your property] covering [quiet hours, pets, parties, max occupancy, and anything specific]. Firm but warm, framed as keeping the home great for everyone.
Pro tip: Frame each rule as a benefit, not a warning.
Cleaner Checklist
15/20✨ What it does
This prompt creates a turnover checklist for the cleaner at [your property], a [property type] that sleeps [number], covering every room, linens, restocking [consumables], and a final walkthrough. Share it with the cleaner, then spot-check the walkthrough items yourself.
Create a turnover checklist for the cleaner at [your property], a [property type] that sleeps [number]. Cover every room, linens, restocking [consumables], and a final walkthrough. Make it easy to follow between bookings.
Pro tip: Add a photo standard for how the bed should look when done.
Local Guidebook
16/20✨ What it does
This prompt writes a local guidebook for guests at [your property] in [your city]: coffee, casual dinner, a nicer restaurant, an outdoor activity, and a hidden gem nearby. Leave a printed copy on the table, then update any place that has closed.
Write a local guidebook for guests at [your property] in [your city]: best coffee, casual dinner, a nice restaurant, an outdoor activity, and a hidden gem, all nearby. Warm, specific, and honestly useful.
Pro tip: Include your personal favorite to make it feel real.
Marketing and Growth
4 promptsDirect Booking Page
17/20✨ What it does
This prompt writes copy for a direct booking page for [your property], covering perks of booking direct, trust signals, and a CTA aimed at [your ideal guest]. Put it on your own site, then send the link to repeat guests first.
Write copy for a direct booking page for [your property] so I can take reservations off-platform. Cover the perks of booking direct, trust signals, and a clear call to action, aimed at [your ideal guest].
Pro tip: Offer a small direct-booking discount to make the switch worth it.
Instagram Content
18/20✨ What it does
This prompt gives 12 Instagram post ideas for [your property] in [your city], mixing the space, the view, local spots, and stay tips, with full captions and hashtags for 3 of them. Begin with those three written captions, then queue the leftover ideas.
Give me 12 Instagram post ideas for [your property] in [your city], mixing the space, the view, local spots, and stay tips. Write full captions with hashtags for 3 of them.
Pro tip: Tag your location so local searchers find the listing.
Repeat Guest Email
19/20✨ What it does
This prompt writes an email to past guests of [your property] inviting them back with a perk of [your offer] and a reason to come this [season]. Send it to guests who already left a good review, then honor the perk on the rebooking.
Write an email to past guests of [your property] inviting them to book again, with a returning-guest perk of [your offer] and a reason to come back this [season].
Pro tip: Build a simple email list from every direct booking.
Superhost Feature Push
20/20✨ What it does
This prompt suggests 5 small improvements or add-ons for [your property] that would raise your rating with [your guest type], plus one line of listing copy for each once added. Do the cheapest improvement first, then update the listing copy after it is real.
Suggest 5 small improvements or add-ons for [your property] that would raise my rating and appeal for [your guest type], plus one line of listing copy for each once added.
Pro tip: Fix whatever your recent reviews mention most first.
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