20 ChatGPT Prompts for a Wedding Planning Business
Between inquiries, proposals, vendor emails, and timelines, planners drown in writing. These 20 prompts draft it all so you can spend your time planning, not typing. Paste your business details into the [brackets] and book more couples with less admin.
In short: This page contains 20 copy-paste ready prompts, organized into 5 categories with a description and pro tip for each. The first 5 prompts are free instantly, no signup needed. Hand-curated and tested by the AI Academy team.
Booking New Couples
4 promptsInquiry Reply
1/20✨ What it does
This prompt writes a warm reply to a couple inquiring about [your planning business] for a [wedding type] on [date] with a budget of [range], sharing a starting package near [your rate] and inviting a call. Reply the same day, then offer two call times they can pick.
A couple inquired about [your planning business] for a [wedding type] on [date] with a budget of [range]. Write a warm reply that connects with their vision, confirms you may be available, shares your starting package near [your rate], and invites a call.
Pro tip: Match their excitement in the first line before any business talk.
Discovery Call Prep
2/20✨ What it does
This prompt writes 12 conversational questions for a discovery call about [your planning business], covering vision, budget, guest count, priorities, and decision timeline. Ask them on the call, then stop when you know you cannot help.
Write a list of 12 questions to ask on a discovery call with a couple considering [your planning business] for their wedding, covering vision, budget, guest count, priorities, and decision timeline. Warm and conversational.
Pro tip: Ask what would make the day a success in their words.
Package Options
3/20✨ What it does
This prompt creates 3 wedding planning packages for [your planning business]: full planning, partial, and day-of, each with inclusions, the ideal couple, and a price near [your rates]. Put the three on your site, then recommend the one that matches how they want to work.
Create 3 wedding planning packages for [your planning business]: full planning, partial planning, and day-of coordination. For each, list what is included, the ideal couple, and a price near [your rates]. Name them warmly.
Pro tip: Describe the couple each package fits, not just the features.
Objection Response
4/20✨ What it does
This prompt writes a kind, confident reply for [your planning business] when a couple said they are hesitating, reframing the value of a planner without pressure. Send that reply once, then leave the door open instead of stacking more pitches.
A couple said [their hesitation, e.g. it is over budget, or we can plan it ourselves]. Write a kind, confident reply for [your planning business] that reframes the value of a planner and keeps the door open, without pressure.
Pro tip: Lead with empathy, then show what you save them in stress.
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Proposals and Contracts
4 promptsWedding Proposal
5/20✨ What it does
This prompt writes a proposal for [couple names] for their [wedding type] on [date] from [your planning business], covering their vision, the recommended package, inclusions, the investment near [your rate], and a next step. Send it after the call, then follow up once if they go quiet.
Write a proposal for [couple names] for their [wedding type] on [date] from [your planning business]. Include your understanding of their vision, the recommended package, what is included, the investment near [your rate], and a warm next step.
Pro tip: Open by describing their vision so they feel understood.
Service Breakdown
6/20✨ What it does
This prompt writes a clear breakdown of everything [your planning business] handles across the wedding journey for [package name], from booking to the day itself. Attach it to the proposal, then walk them through the heaviest months.
Write a clear breakdown of everything [your planning business] handles across the wedding journey for [package name], from booking to the day itself. Make it obvious how much work we take off the couple's plate.
Pro tip: Quantify the hours or tasks so the value is undeniable.
Custom Quote
7/20✨ What it does
This prompt writes a custom quote for [describe their specific needs] through [your planning business], itemizing services and totaling near [your estimate]. Send the itemized list, then wait for a yes before you hold their date.
A couple wants [describe their specific needs] for their wedding through [your planning business]. Write a custom quote that itemizes services, explains the value of each, and totals near [your estimate]. Warm and transparent.
Pro tip: Frame each line as a worry you are removing for them.
Contract Cover Note
8/20✨ What it does
This prompt writes a friendly cover note to send with the contract for [couple names] booking [your planning business], summarizing the package, deposit, and next steps. Attach it to the contract, then send both while they are still excited.
Write a friendly cover note to send with the contract for [couple names] booking [your planning business], summarizing the package, the deposit, and the next steps, so signing feels exciting, not intimidating.
Pro tip: Reassure them the paperwork is the boring part before the fun.
Client and Vendor Communication
4 promptsWelcome Email
9/20✨ What it does
This prompt writes a warm welcome email for [couple names] who just booked [your planning business], outlining what happens next and how to reach you. Mail it the day they sign, then add their first planning date to your calendar.
Write a warm welcome email for [couple names] who just booked [your planning business]. Congratulate them, outline what happens next, share how to reach you, and set the tone for a stress-free planning journey.
Pro tip: Set clear communication expectations to avoid burnout later.
Vendor Outreach
10/20✨ What it does
This prompt writes an email from [your planning business] to a [caterer, photographer, florist] requesting availability and a quote for [couple names] wedding on [date] at [venue]. Send it with the real details, then track which vendors can make the date.
Write an email from [your planning business] to a [caterer, photographer, florist] requesting availability and a quote for [couple names]' wedding on [date] at [venue]. Professional, warm, and specific about what we need.
Pro tip: Keep a template per vendor type to send inquiries in bulk.
Timeline Draft
11/20✨ What it does
This prompt creates a wedding-day timeline for [couple names] [wedding type] at [venue] on [date], covering getting ready, ceremony, photos, reception, and key moments with owners. Share it with all vendors, then lock times after the couple reviews it with you.
Create a wedding-day timeline for [couple names]' [wedding type] at [venue] on [date], covering getting ready, ceremony, photos, reception, and key moments, with times and who is responsible. Clear enough to share with all vendors.
Pro tip: Build in buffer time around photos, which always run long.
Check-In Message
12/20✨ What it does
This prompt writes a friendly monthly check-in for [couple names] planning with [your planning business], covering progress, decisions you need, and reassurance they are on schedule. Send it on the same day each month, then chase only the decisions that block vendors.
Write a friendly monthly check-in message for [couple names] planning with [your planning business], updating them on progress, listing any decisions you need from them, and reassuring them everything is on schedule.
Pro tip: Always end with the single next action they owe you.
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Marketing and Content
4 promptsWebsite About Page
13/20✨ What it does
This prompt writes an about page for [your planning business] in [your city], covering your story, planning style, who you love working with, and why couples choose you. Publish it on the site, then cut any line that could be any planner.
Write an about page for [your planning business] in [your city], covering your story, your planning style, who you love working with, and why couples choose you. Warm, personal, and confident.
Pro tip: Write to your ideal couple, not to everyone.
Instagram Content
14/20✨ What it does
This prompt gives 12 Instagram post ideas for [your planning business], mixing real weddings, tips, behind-the-scenes, and personality, with full captions for 3 including a call to inquire. Post the three fully written captions first, then schedule the rest.
Give me 12 Instagram post ideas for [your planning business], mixing real weddings, planning tips, behind-the-scenes, and your personality. Write full captions for 3, including a call to inquire.
Pro tip: Show your face and process, not just pretty final photos.
Blog Post
15/20✨ What it does
This prompt writes a helpful blog post for [your planning business] on a topic useful to engaged couples in [your city], ending with a soft invitation to work with you. Publish it, then share the link in your next inquiry reply.
Write a helpful blog post for [your planning business] titled [topic, e.g. how far ahead to book vendors in your city]. Make it genuinely useful for engaged couples in [your city] and end with a soft invitation to work with us.
Pro tip: Target questions couples actually Google in your area.
Lead Magnet
16/20✨ What it does
This prompt creates a free wedding planning checklist covering the [12 or 18] months before the wedding that [your planning business] can offer for an email. Put it behind a simple form, then send it automatically when someone opts in.
Create a free wedding planning checklist or timeline that [your planning business] can offer couples in exchange for their email. Make it genuinely valuable and branded to us, covering the [12 or 18] months before the wedding.
Pro tip: Deliver real value free so paying feels like the obvious next step.
Reviews and Referrals
4 promptsReview Request
17/20✨ What it does
This prompt writes a heartfelt message asking [couple names] to review [your planning business] on [Google or The Knot], with a spot for [your review link]. Add that link, then send the note a week after the wedding.
Write a heartfelt message asking [couple names] to review [your planning business] on [Google or The Knot] after their wedding. Mention how much it means to a small business and include a spot for [your review link].
Pro tip: Ask soon after the wedding while emotions run high.
Reply to Reviews
18/20✨ What it does
This prompt writes 3 warm replies to a 5-star review praising [what they loved] about [your planning business], plus one gracious reply to a critical review about [an issue]. Choose the fitting reply, then take any complaint to a private note.
Write 3 warm, distinct replies to a 5-star review from a couple praising [what they loved] about [your planning business], and one gracious reply to a critical review about [an issue].
Pro tip: Reference their wedding specifically so it never feels canned.
Vendor Referral Pitch
19/20✨ What it does
This prompt writes a message from [your planning business] to a [venue, photographer, or florist] proposing you refer couples to each other, with the mutual benefit and an easy first step. Send it to one vendor you already trust, then suggest a coffee as the first step.
Write a message from [your planning business] to a [venue, photographer, or florist] proposing we refer couples to each other. Explain the mutual benefit and suggest an easy first step.
Pro tip: Vendor referrals are the highest-quality leads a planner gets.
Past Couple Anniversary
20/20✨ What it does
This prompt writes a short anniversary message from [your planning business] congratulating a past couple and gently inviting them to refer recently engaged friends. Send it on their anniversary, then thank them if a referral actually books.
Write a short, warm anniversary message to a past couple from [your planning business], congratulating them and gently inviting them to refer any recently engaged friends.
Pro tip: A thoughtful anniversary note reminds them you exist to their friends.
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