Is Todoist worth it in 2026?
The free plan’s limits, what Pro and Business cost on both billing options, and what a five-person team pays, read on Todoist’s own pages on 24 October 2026.
The quick answer
Pay for Todoist Pro once you need a calendar layout, custom reminders or deadlines. Pro costs $60 a year on yearly billing or $7 a month on monthly billing, read on 24 October 2026. The free Beginner plan holds five personal projects and three filter views, which covers a simple list. A team that outgrows the free team needs Business, which is billed per user, and the free plan’s catch is its five-project cap: if a paid plan ends, extra projects turn view-only.
Paying for Todoist? Get 10x more out of it.
Step-by-step tutorials for Todoist, Claude, Midjourney and many other tools, plus member deals valued at $3M+. 7-day free trial on the annual plan.
Is Todoist worth paying for in 2026? For a personal to-do list, usually not. The free Beginner plan covers five projects, three filter views and automatic reminders for dated tasks, and that is enough for many people. Pro earns its price once you plan by calendar or need custom reminders and deadlines. It costs $5 a month billed yearly.
Every price and limit here comes from Todoist’s own pages, read on 24 October 2026: the pricing page, the plans help article, and the usage-limit, teams and refund articles from the same help center. This is a read of those pages, not a product test. Academy data: of the 1,777 prompt packs in our library on 24 October 2026, one names Todoist. Its Claude pack for building automations lists Todoist as one of several task-tool options in two prompts, and our ChatGPT pack for Asana is the nearest task-app pack.
Todoist plans in US dollars, read 24 October 2026
Source: the pricing page at todoist.com/pricing and the plans help article, both read on 24 October 2026. Prices exclude local tax. Per-user prices count each team member.
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| Price | Free | $5/mo billed yearly ($60/yr), or $7/mo billed monthly | $8/user/mo billed yearly ($96/user/yr), or $10/user/mo billed monthly |
| Free trial | Not applicable | 7 days | 14 days |
| Active personal projects | Up to 5 | Up to 300 | Up to 300 per member |
| Custom filter views | Up to 3 | Up to 150 | Up to 150 per member |
| Activity history | 7 days | Full | Full |
| Calendar layout | No | Yes | Yes |
| Custom reminders | No | Yes | Yes |
| Deadlines and task durations | No | Yes | Yes |
| Daily automatic backups | No | Yes | Yes |
| Todoist Assist and Email Assist | No | Yes | Yes |
| Ramble and Task Capture Assist | 10 sessions a month, shared | Unlimited, fair use | Unlimited, fair use |
| Teams | One free team | One free team | Unlimited paid teams, each billed separately |
| Active team projects | Up to 5 | Up to 5 (free team) | Up to 500 |
What you get
- ✓A free plan that holds a real list: five personal projects, three filter views and automatic reminders for dated tasks cost nothing.
- ✓Clear yearly pricing: the pricing page’s billing switch shows the yearly and monthly Pro rates, and the plans article prints both side by side, so the saving is visible before you buy.
- ✓Guests are free, and Business members get Pro features in their personal projects at no extra cost.
- ✓A refund path on yearly plans: a yearly Pro payment bought on Todoist’s website can be refunded within 30 days of purchase or renewal, requested from your own settings.
The trade-offs
- ✕Free stops at five active personal projects, and a downgrade turns any extra projects view-only.
- ✕Custom reminders, calendar layout and deadlines need Pro, so anyone who plans by calendar has to pay before the free plan stops being useful.
- ✕Per-user pricing adds up: five Business members cost $480 a year billed yearly or $600 billed monthly, before local tax (our arithmetic).
- ✕The Pro upload limit is unclear: the pricing table says 100 MB and the plans help article says 25 MB.
Worth it if…
- →You keep one personal list with five projects or fewer and want to pay nothing. Beginner covers that.
- →You plan by calendar, need deadlines or custom reminders, or run more than five personal projects. Pro is the fit.
- →Your team needs roles, folders, centralized billing or more than five shared team projects. Business is the plan with those.
Skip it if…
- →You need more than five active personal projects and want to stay free. The free plan stops at five.
- →You expect to stay a year or more. Monthly billing adds up to $84 a year (our arithmetic), so the yearly plan is the cheaper route.
- →A group of five can run on the free team until it needs more than five team projects. Paying for Business before then buys features the team may not use.
Is the free Beginner plan enough for a freelancer?
Often, yes, at least at the start. Take a freelancer with about 40 open tasks spread over three projects: clients, content and admin. That fits inside the free plan’s limit of 5 active personal projects, and every plan caps a single project at 300 active tasks, so 40 tasks is nowhere near that cap. The tight part is the 3 custom filter views. Pick the three you open daily, because a fourth needs Pro.
The free reminders are thinner than the project count suggests. Tasks with a date and a time get automatic reminders on every plan, but custom reminders need Pro, and so do the calendar layout, deadlines and task durations. Beginner also keeps only 7 days of activity history, so you cannot look back at last month’s finished work.
What does Pro add, and is the yearly plan worth it?
On yearly billing Pro costs $60 a year. On monthly billing it is $7 a month, and twelve of those payments come to $84 a year (our arithmetic), so the yearly plan saves $24 (our arithmetic). Todoist’s refund article says monthly payments are not refundable, unless consumer law where you live requires otherwise, so the yearly plan is also the safer way to pay. Pro starts with a 7-day free trial.
The features that justify the difference are the ones a freelancer checks every day: calendar layout, custom reminders, deadlines, time-blocking, full activity history and daily automatic backups. Pro also lifts the caps to 300 personal projects and 150 filter views. If you mainly tick off a list, Pro is money you do not need to spend, and the free plan is the honest answer.
What does a five-person team pay?
Start on the free team. Every account gets one free team with up to 5 active team projects, 3 team filters, a week of team activity history and up to 5 guests. That is enough for a small group sharing a few lists. Move to Business when the team needs more projects or a shared admin layer.
On Business, five members pay $8 per user a month billed yearly, which is $480 a year (our arithmetic: five users at $96 each). On monthly billing the same five pay $10 each, or $600 a year (our arithmetic). Todoist bills per person per team, so someone in two paid teams is charged twice. Guests invited to team projects are free, and Business counts guests inside its 1,000-member cap.
Business is also where the team tools sit. Team roles and permissions, team project folders and centralized billing are listed under Business only, and Business lifts team projects to 500 and team filters to 150. Every member also gets Pro features in their personal projects, so the upgrade is not team-only. The 14-day trial applies before the first charge, and prices exclude local tax.
Where Todoist falls short
The biggest limit applies to every plan: 300 active tasks per project, counting sub-tasks and tasks with recurring dates. Todoist says there is no option to raise the cap today, because too many active tasks in one project can slow syncing down, and it is working to make syncing faster so the cap can rise later. Split a long list into several projects, and use sections inside each one.
Downgrading is the second catch. If a paid plan ends while you have more than five active personal projects, the extra projects turn view-only until you upgrade again or archive some. Your data stays, but you cannot edit those projects until then.
The published numbers also disagree in one place. The pricing table lists Pro’s file uploads at 100 MB, while the plans help article gives 25 MB. Check the figure in your own account before a file size decides which plan you need.
How do the refund and trial rules work?
A yearly Pro plan bought on Todoist’s website and cancelled within 30 days of purchase or renewal gets a full refund, and you can request it yourself from your subscription settings. Google Play purchases are refunded after you cancel in Google Play and contact Todoist, App Store purchases go through Apple, and Microsoft Store purchases get no refund. A yearly Business plan is refunded only if you cancel the team first and then contact Todoist with your receipt, within 30 days of purchase. Monthly payments for both plans are not refundable, unless consumer law where you live requires it.
Todoist’s Teams article describes the yearly window as 30 days from subscribing, and the refund article adds renewals. Read the refund article before you rely on a renewal refund.
The verdict
For personal use, stay on the free Beginner plan until you need a calendar view, custom reminders or deadlines, then pay for Pro. For someone who opens the app every day, Pro is a small cost, and the 7-day trial lets you check that before the first charge.
Business is a team decision. Five members cost $480 a year billed yearly (our arithmetic), so the free team is the sensible start for a small group, and Business is the step up once shared projects, roles and folders matter.
Better alternatives?
If it is not the right fit, these are worth a look.
Asana
A project and task manager with its own plans. Our Academy has no review of it yet, so check the current price on Asana’s site.
TickTick
A personal to-do app. Our Academy has no review of it yet, so check the current price on TickTick’s site.
Motion
If you want tasks scheduled onto your calendar, our Motion review covers that approach.
Frequently asked questions
How much does Todoist cost in 2026?▾
Beginner is free. Pro costs $5 a month billed yearly ($60 a year) or $7 a month billed monthly. Business costs $8 per user a month billed yearly ($96 per user a year) or $10 per user a month billed monthly. Todoist’s pricing page and plans help article show these prices, read on 24 October 2026, and local tax is added on top.
Is there a free Todoist plan?▾
Yes. Beginner allows 5 active personal projects, 3 custom filter views, 7 days of activity history, 5 MB file uploads and 10 Ramble or Task Capture Assist sessions a month. It also includes one free team with up to 5 active team projects, as read on 24 October 2026 from Todoist’s plans and usage-limit articles.
Is Todoist Pro worth it for a freelancer?▾
If you plan by calendar or need deadlines, custom reminders, time-blocking or daily backups, yes. Pro lifts the cap to 300 personal projects and gives full activity history. For a short list of five projects or fewer, the free plan covers the work, and Pro starts with a 7-day free trial.
Can I get a refund on Todoist?▾
Monthly payments for Pro and Business are not refundable, unless consumer law requires it. A yearly Pro plan bought on Todoist’s website and cancelled within 30 days of purchase or renewal gets a full refund, requested from your subscription settings. App Store purchases are refunded by Apple, and Microsoft Store purchases get no refund. A yearly Business plan can be refunded within 30 days of purchase if you cancel the team first and contact Todoist with your receipt.
How much does Todoist cost for five people?▾
On Business, five members cost $480 a year billed yearly ($8 per user a month) or $600 a year billed monthly ($10 per user a month), before local tax, as our arithmetic on Todoist’s printed prices. Guests are free. The free team covers a small group with up to 5 active team projects and up to 5 guests.